Project Information

Bid Title

Apple Device Surplus Sale; RFP 010-026

Issuing Agency

Liberty Public Schools

Location

Missouri

Published Date

Feb 23, 2026

Closing Date

Mar 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Apple Device Surplus Sale; RFP 010-026

Bid Proposals Due: Monday, March 9, 2026, at 2:00 PM CST
Bid Document

The District reserves the right to reject any or all bids and waive any informality.

Attachment Preview

REQUEST FOR PROPOSAL

APPLE DEVICE SURPLUS SALE

RFP NO. 010-026

NOTICE

The Liberty Public School District #53 (District) will accept proposals for the purchase of Apple Devices as described

in this RFP. Qualified organizations (Respondent) are invited to submit One (1) unbound original marked

“Original”, and one (1) flash drive in PDF format enclosed which contain the Respondent’s entire response. Each

original and copies must be marked with all appropriate tabs.

PROPOSAL SHALL BE LABELED

“PROPOSAL: APPLE DEVICE SURPLUS SALE”

AND ADDRESSED TO:

Jason Breit, Director of Purchasing

Liberty Public School District #53

1142 Southview Dr

Liberty, MO 64068

PROPOSAL MUST BE RECEIVED BY:

2:00 PM CST, MONDAY, MARCH 9, 2026

Questions may be directed to Jason Breit, Director of Purchasing

Email: jason.breit@lps53.org

General District Information

www.lps53.org

TABLE OF CONTENTS

Certification Form

Part I: Introduction

• Purpose

• Information and Clarification About the District

• Timeline for Process

Part II: Scope of Sale

Part III: Proposal Submittal Guidelines

Part IV: Pricing Information

Part V: Review and Selection Process

• Selection Criteria

• Review Process

Part VI: Required Forms

• Vendor Questionnaire: Asset Recovery & Surplus Buyback

• Felony Conviction Notification

• Federal Work Authorization Program (E-Verify) Addendum

• Federal work Authorization Program Affidavit

Part VII: Services Contract

CERTIFICATION FORM

The Liberty Public School District #53 (District) will accept proposals for the purchase of Apple Devices as described

in this RFP. Qualified organizations (Respondent) are invited to submit One (1) unbound original marked

“Original”, and one (1) flash drive in PDF format enclosed which contain the Respondent’s entire response. Each

original and copies must be marked with all appropriate tabs.

PROPOSALS SHALL BE LABELED

“PROPOSAL: APPLE DEVICE SURPLUS SALE”

AND ADDRESSED TO:

Jason Breit, Director of Purchasing

Liberty Public School District #53

1142 Southview Dr

Liberty, MO 64068

PROPOSALS MUST BE RECEIVED BY:

2:00 PM CST, MONDAY, MARCH 9, 2026

The Liberty Public School District reserves the right to reject any and all proposals, to waive technical defects, and to select

the proposal deemed most advantageous to the District.

The undersigned certifies that he/she has the authority to bind this company in an agreement to supply the service or

commodity in accordance with all terms and conditions specified herein. Please type or print the information below.

Respondent is required to complete, sign and return this form with the proposal.

Company Name

Street/City/State/Zip

Telephone #

E-Mail

Print Name

Signature

Date

Entity Type

Tax ID#

PART 1: INTRODUCTION

PURPOSE

Liberty Public Schools (LPSD) is soliciting proposals from qualified and experienced equipment dealers for the sale of

used Apple devices from the district’s One to One Initiative. This Request for Proposal should not be misconstrued as a

formal offer. There is absolutely no commitment to purchase or enter into a formal contract. Upon completion of our

evaluation of your proposal, we may recommend that a formal contract be established.

District Mission: Inspire and equip all learners to discover their voice and unlimited potential.

District Vision: A future-focused community with a passion for lifelong learning.

Core Values: Excellence, Integrity, Collaboration, Innovation, Growth.

For more information about the District, visit our website www.lps53.org

INFORMATION ABOUT THE DISTRICT

Liberty Public Schools serves the residents of approximately 85 square miles in Clay County. Located just northeast of Kansas

City, the school district serves more than 11,400 students in preschool through 12th grade.

TIMELINE FOR PROCESS

The timeline listed below is the District’s estimation of time required to complete the process. All efforts shall be made to

abide by this schedule, however, it is subject to change if necessary.

Request for Proposals Issued

Vendor Questions due to District

Proposals Due

Proposed Recommendation to Board

Proposed Notice to Proceed

Friday, February 20, 2026

Wednesday, March 4, 2026 by 3:00 PM CST

Monday, March 9, 2026, by 2:00 PM CST

Monday, March 16, 2026

Tuesday, March 17, 2026

Communication with Board members and/or other District staff in an effort to influence the outcome of the RFP selection

process is prohibited and will result in rejection of the Vendor’s proposal.

PART II: SCOPE OF SALE

Liberty Public Schools (LPSD) is soliciting proposals from qualified and experienced equipment dealers for the sale of

used Apple devices from the district’s One to One Initiative as well as preparatory services for the new Apple devices. This

Request for Proposal should not be misconstrued as a formal offer. There is absolutely no commitment to purchase or enter

into a formal contract. Upon completion of our evaluation of your proposal, we may recommend that a formal contract be

established.

Preparatory Services for New Apple MacBooks:

• The awarded vendor will receive 6600 MacBook Air devices directly from Apple.

• Vendor will unbox units and recycle packaging components.

• Vendor will adhere a District provided barcode to the device in a specified location.

• Vendor will supply the District with a spreadsheet that at a minimum, includes a column for the MacBook serial

number and another column for the associated barcode number.

• Vendor will ship devices to 1142 Southview Drive, Liberty, MO, 64068 at the vendor’s expense.

• Loss or damage of devices during transit to LPS to be covered by vendor.

In coordinating with Apple, the shipment of devices will be released shortly after the March 16 board meeting. When a shipment

is received, the vendor will have fourteen calendar days to complete the preparatory services for 4000 devices and have the

devices delivered to the school district. Day one is the day the devices are received. A 1% fine of the accepted total will be

accessed for each day the devices are not received after the 14 calendar days for completion and delivery to Liberty Schools.

Remaining 2600 devices to be delivered no later than May 1. A 1% fine of the accepted total will be accessed for each day the

devices are received after May 1.

In bid response, specifically note pricing for preparatory services.

Quantities and Technical Specifications

Total devices for budget preparation: 6000

Below are the estimated totals for devices. Please note that after final count the numbers may not be exact but should be close

to estimated.

Pickup Dates:

JUNE 5, 2026 for majority of pickup (roughly 90%)

JULY 8, 2026 for remaining devices

Model

MacBook Air 10,1

Processor

M1 (2020)

Memory

8 Gig

Hard Drive

256 Gig

Estimated Quantity

6000

Mac Mini 2018

Mac Mini M1

6-Core Intel Core, I7 16 Gig

M1 (2020)

16 Gig

2 TB

1

256 Gig

12

● Vendors must include the following pricing information:

o Grade A Maximum Price

o Minimum guaranteed price per device regardless of grade, accessories, etc.

o Pricing structure to be applied to any amount above 6000 units or subtracted from the total for number of units

below 6000. This pricing structure is to remain in place for any devices received through the month of July.

● District will not entertain pricing amounts with deduction clauses for missing cables, percentage of F grade devices, etc.

● Majority of devices will come with STM dux shell cases still installed.

● Devices do not have any engraving.

● Devices do have a metallic asset tag.

Commodity Codes

• NAICS 541519Other Computer Related Services

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