Project Information

Bid Title

1412106248 (RFP) Fleet Services Vacuum-Jet Assets Maintenance and Repair

Issuing Agency

JEA

Location

Florida

Published Date

Feb 23, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

1412106248 (RFP) Fleet Services Vacuum-Jet Assets Maintenance and Repair

The purpose of this solicitation for JEA Fleet
Services Vacuum-Jet Assets Maintenance and Repair (this
"Solicitation") is to evaluate and select a Company(s) to provide
maintenance and repair services for JEA Fleet Vacuum-Jet Assets as
described in this Solicitation (the "Work") and to determine the best
method for JEA to procure the Work in regard to pricing, quality, design, and
workmanship.

This Request for Proposal (RFP) is for the
maintenance and repair services of JEA Fleet Vacuum-Jet Assets, including a
fleet of vacuum trucks and trailers operated by JEA. This includes, but is not
limited to, routine preventative maintenance, corrective maintenance, and
regulatory inspections of JEA Vacuum-Jet Assets, with additional ad hoc
services included.  The intent is to
award at minimum, a primary and secondary contract for Vacuum-Jet Assets
Maintenance and Repair Services for three (3) years, with two (2) optional one
(1) year renewals, as bid results dictate with the primary company being
awarded no less than fifty-one percent (51%) of the overall category. It must
be noted that quantities and percentages indicated reflect the approximate
quantities to be purchased throughout the Contract period and are subject to
fluctuation.  JEA does not commit to any
volume to either Primary or Secondary Contract Awardees.  JEA reserves the right to adjust award
percentage amounts and Award additional Contracts based on certain groupings of
the Work items, or JEA may exclude certain Work items, if JEA determines that
it is in its best interest to do so.

USE THIS LINK TO ACCESS THE SOLICITATION

https://zsn.zycus.com/guest/genericRegister/JEA074/iSource/1020612/

Solicitation Due Date: February 24, 2026

Solicitation Due Date: March 03, 2026

1412106248 Solicitation

1412106248 Addendum 1

Attachment Preview

Solicitation

For Participation in

JEA Fleet Services Vacuum-Jet Assets Repair & Maintenance

for

Jacksonville, FL

Solicitation Number 1412106248

Pre-Response Meeting via Microsoft Teams on Tuesday, February 10, 2026, at 9:30AM ET

Meeting URL: Join Meeting Now

Meeting ID: 260 602 160 853 64

Meeting Passcode: ax2zk9oS

Dial In: 1-469-208-1810

Phone conference ID: 984 954 460#

Those planning to attend via Microsoft Teams should send contact information to: Danielle Crawford

crawdn@jea.com, 48 hours prior to the Pre-Response Meeting to have contact information documented.

Responses are due on Tuesday, February 24, 2026, by 12:00 PM ET

All Responses shall be submitted through JEA’s E-Procurement and Contract Management Portal which is provided

by Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest. Instructions on how to login to

Zycus is provided below in this Solicitation. LATE RESPONSES MAY BE REJECTED.

JEA will publicly open all Responses received from qualified Respondents on the Due Date, via Microsoft Teams.

For more information please contact the JEA Buyer at:

(Danielle Crawford/crawdn@jea.com)

1.1) Scope of Work

The purpose of this solicitation for JEA Fleet Services Vacuum-Jet Assets Maintenance and Repair (this

"Solicitation") is to evaluate and select a Company(s) to provide maintenance and repair services for JEA Fleet

Vacuum-Jet Assets as described in this Solicitation (the "Work") and to determine the best method for JEA to procure

the Work in regard to pricing, quality, design, and workmanship.

This Request for Proposal (RFP) is for the maintenance and repair services of JEA Fleet Vacuum-Jet Assets, including

a fleet of vacuum trucks and trailers operated by JEA. This includes, but is not limited to, routine preventative

maintenance, corrective maintenance, and regulatory inspections of JEA Vacuum-Jet Assets, with additional ad hoc

services included. The intent is to award at minimum, a primary and secondary contract for Vacuum-Jet Assets

Maintenance and Repair Services for three (3) years, with two (2) optional one (1) year renewals, as bid results dictate

with the primary company being awarded no less than fifty-one percent (51%) of the overall category. It must be noted

that quantities and percentages indicated reflect the approximate quantities to be purchased throughout the Contract

period and are subject to fluctuation. JEA does not commit to any volume to either Primary or Secondary Contract

Awardees. JEA reserves the right to adjust award percentage amounts and Award additional Contracts based on

certain groupings of the Work items, or JEA may exclude certain Work items, if JEA determines that it is in its best

interest to do so.

Responses will be compared for Preventative Maintenance pricing, Corrective Maintenance pricing, and Ad Hoc

Services pricing provided in “Appendix B – Response Workbook”.

A more detailed description of the Work is provided in the Technical Specifications included as an Exhibit to this

Solicitation.

Capitalized terms used in this Solicitation without definition shall have the definitions given to them in Section 2 of

this Solicitation.

1.2) Background

JEA owns, operates and manages the electric system established by the City of Jacksonville, Florida since 1895. In June

1997, JEA also assumed operation of the water and sewer system previously managed by the City. JEA is located in

Jacksonville, Florida, where we proudly serve an estimated 522,469 electric, 396,566 water and 316,441 sewer and

26,902 reuse water customers. JEA is Florida's largest community owned utility and the eighth largest municipal in the

United States.

1.3) Invitation - Submitting a Response

Respondents that meet the Minimum Qualification stated herein are invited to submit a Response to this Solicitation to

perform the Work. A complete copy of this Solicitation, the Technical Specifications, forms and all other documents

referenced in this Solicitation are on JEA’s E-Procurement and Contract Management Portal which is provided by

Zycus Supplier Network which can be accessed at https://zsn.zycus.com/guest/genericRegister/JEA074. Instructions

on how to login to Zycus is provided below in this Solicitation.

All Responses are due at the time indicated on the title page of this Solicitation. Section 1 of this Solicitation are the

instructions for submitting a Response for this Solicitation. Section 2 of this Solicitation contain the definitions and

commercial contract terms associated with this procurement.

A Contract will be presented to the Respondent awarded this Work and the Contract will incorporate by reference this

entire Solicitation and all associated Addenda. A sample of the JEA Contract can be found on jea.com.

All documentation submitted with a Response must reference the Solicitation Title and Number stated herein. All

Responses must be made on the appropriate forms and formats as specified by this Solicitation and uploaded to JEA’s

procurement platform.

All Responses should be delivered electronically to JEA via the Zycus platform. An automated, detailed auditing

system provides sealed Response integrity. Responses remain sealed on the platform until the Close Date & Time

(Tuesday, February 24, 2026, by 12:00 PM ET).

A Respondent shall be solely responsible for timely delivery of its Response to the Zycus Supplier

Network. Respondents are strongly encouraged to acquire log in credentials early as possible. Additionally

Respondents are encouraged to submit Responses early to ensure uploading process goes smoothly. If Respondent is

not able to submit its Response via Zycus, then please email the Response to the JEA Buyer identified in the

Section below titled "Questions".

Responses are due by the time and on the date stated on the cover page of this Solicitation. LATE RESPONSES

MAY BE REJECTED.

1.4) Zycus Instructions

I. How to Log Into Zycus

A. New Users – Zycus

1. New Users will need to register to login. Registration will require Company name, address, phone, contact, title,

phone and email address. Also, it is recommended users use Google Chrome to access Zycus.

2. Note if the company is already doing business with JEA, you may find the company is already registered in Zycus.

To find out if you are registered, try entering your email address in the New User Registration screen. If you receive a

message stating “Email ID already registered”, log in as an Existing User Log-in”. If you don’t know your password,

enter your email address and click on “Forgot Password”.

B. Existing Users or New Users with Previously Registered Emails

1. Once the user has a login on the sourcing platform select “Existing User Log-in”, the user may navigate to the

solicitation by selecting the icon for the applicable solicitation.

II. How to Submit a Response Using Zycus

1. Once logged in, users will see all JEA Sourcing Events, then select the applicable event.

2. Once in the Sourcing Event. The Sourcing Event has prompts for actions required to respond to the solicitation.

3. For the user to proceed to submit a Response to JEA using Zycus, the user will be required to provide its acceptance

of the of the Zycus iSource Terms & Conditions associated with the work. Such Terms and Conditions may cover

non-disclosure, safety, cyber security, Invitation for Bid contract terms, etc.

4. Once all terms are accepted, additional Solicitation information will be available for viewing and submitting a

Response by selecting “Confirm Participation”. JEA will then have a record indicating the company intends to submit

a Response.

5. A user then can respond to each section of the Solicitation, once completed with each section, select “Save”. Note

each section has a red, yellow, green light code. Items will turn green once completed. Yellow and red lights mean

there is additional action required. Users may also note under each tab, there are multiple questions to respond to,

scroll down the list to ensure all questions are answered.

6. In most Solicitations, JEA will provide Technical Specifications, pricing tables in Excel which the user will need to

download. Additionally, Excel pricing tables may need to be uploaded once completed to as part of the Response.

Users can download the required attachments by selecting the “Buyers Attachments” icon.

7. Once the required forms are uploaded and saved, the section light will turn green. Once all sections are completed

and green lighted, the User may select “Submit Response”.

8. Once the user selects “Submit Response”, the user will receive a “Success” pop-up when submitted.

9. Once submitted users may recall and modify submitted documentation and submit information until the Response

Due Date and Time.

1.5) Questions

All Questions must be submitted in writing to the JEA Buyer, Danielle Crawford crawdn@jea.com, listed herein at

least five business days prior to the opening date. Questions received within five business days prior to the opening

date may not be answered.

1.6) Pre-Response Meeting

There is an optional Pre-Response meeting associated with this Solicitation at the date and time listed on the cover

page of this Solicitation. All interested Respondents are invited to attend the Pre-Response meeting. Those planning

to attend the Microsoft Teams teleconference may email their name and contact information to the JEA Buyer listed

herein at least 48 hours prior to the Pre-Response meeting to facilitate roll call. A Respondent must only sign in

representing one company, unless otherwise agreed to by JEA in writing.

1.7) Opening of Responses

All Responses received shall be publicly announced and recorded via Microsoft Teams at the date and time indicated

on the cover page of this Solicitation.

The details for the Microsoft Teams will be on jea.com at the following website: https://www.jea.com approximately

48 hours before the Response opening.

At the opening of Responses, a JEA representative will publicly open each Response that was received prior to the

Date and Time, except for those Responses that have been properly withdrawn. JEA has the right to waive

irregularities or informalities in the Responses to the extent allowable under applicable laws.

1.8) Alternate Provisions and Conditions

Responses that contain provisions that are contrary to requirements found on this Solicitation, including, but not

limited to, the Contract terms and conditions contained in Section 2 of this Solicitation, and any requirements found in

the Technical Specifications attached as an exhibit or attachment to this Solicitation, will be reviewed but may not be

accepted by JEA. However, as this is an RFP, JEA reserves the right to negotiate the best terms and conditions if

determined to be in the best interests of JEA, and negotiate different terms and related price adjustments if JEA

determines that it provides the best value to JEA.

1.9) Minimum Qualifications

Respondent must meet all the following Minimum Qualifications to be considered eligible to have its Response

evaluated by JEA. Respondent must complete and submit the Minimum Qualification Form provided in this

Solicitation. Respondents that are working of have worked for JEA in the past 2 years involving similar work must

submit JEA as a reference. JEA reserves the right to ask for additional back up documentation or additional reference

projects to confirm the Respondent meets the requirements stated above.

• Respondent must provide two (2) successfully completed contracts for Vacuum-Jet Assets Maintenance &

Repair (as described in the Technical Specifications) within three (3) years, ending on December 31, 2025.

o The combined total of the two contract references must be valued at $275,000.00 or greater annually, and

the combined contract references must represent your Company’s capacity for handling thirty (30)

vehicles and/or equipment monthly. The contract references must have occurred during any of the last

three (3) years ending December 31, 2025. The Respondent must be the Prime company awarded the

contract and not a subcontractor.

o The account references must include the reference company name, contact person, phone number, email

address, annual total value and total number of vehicles serviced for each reference and a summary of the

scope of work provided by the Respondent for the reference company. JEA may contact and verify the

account references.

• Any Respondent whose contract with JEA was terminated for default within the last two years may have its

Response rejected

1.10) Number of Contracts to be Awarded

JEA intends to Award at minimum, a primary and secondary Contract for the Work. JEA reserves the right to Award

more than one Contract based on certain groupings of the Work items, or JEA may exclude certain Work items, if JEA

determines that it is in its best interest.

1.11) Insurance Requirements

Prior to JEA issuing a Purchase Order to the Company to begin the Work, the Company shall submit a certificate of

insurance (COI) that is in compliance with amounts and requirements as indicated in this Solicitation. Note that the

COI shall specifically indicate JEA as additional insured on all required insurance except Worker's Compensation and

Professional Liability (if applicable). Furthermore, waiver of subrogation must be provided for all required insurance

in favor of JEA, including its board members, officers, employees, agents, successors, and assigns.

1.12) Optional Use of Small and Emerging Business Program

It is at the Respondent's option as to whether it chooses to subcontract with a JSEB firm. JEA encourages the use of

JSEB firms; however, the Respondent is not required to utilize a JSEB to be awarded a Contract under this

Solicitation.

For more information regarding the JSEB program, please contact Bill Hickey, JEA, Manager of Supplier Diversity

Programs and Procurement Services, hickwj@jea.com or jsebprogram@jea.com.

1.13) Basis of Award - Highest Evaluated

JEA will use the Selection Criteria listed below to evaluate the Responses. JEA may make its Award decision based

solely upon the information submitted in the Responses. JEA may also choose to have one or more Respondent make

presentations to representatives of JEA. It is always in the best interest of the Respondent to provide informative,

concise, well-organized technical and business information relative to the Work, in both the initial submittal of its

Response and in any subsequent submittals.

Please note, JEA may reject Responses that request material changes or take exceptions to JEA commercial terms and

conditions.

Responses will be scored and ranked by a committee of evaluators. Each evaluator will individually score the

Responses using the evaluation matrix attached to this Solicitation. Using these scores, each evaluator will rank the

Responses using "1" for the Response receiving the highest number of points from the matrix. Responses with an

equal number of points will receive the same numerical ranking. JEA will total the numerical rankings for each

Response and consider the Response with the lowest total to be the most highly qualified Response. Any tie will be

broken using the total of the matrix scores of all evaluators. If a tie persists, the tie will be broken in accordance with

the JEA Procurement Operational Procedures.

1.14) Selection Criteria

The following criteria will be used by JEA to evaluate and rank Responses from Respondents who meet the Minimum

Qualifications specified in this Solicitation.

1.15) Quotation of Rates

Maximum score: 50 points

Respondent may submit pricing for all sections or for individual sections of Appendix B – Response Workbook. For

each section bid, the Respondent must provide a firm-fixed price quote for Work by completing the Appendix B -

Response Form and Appendix B – Response Workbook. The prices quoted must include all profit, taxes, benefits,

travel, percent mark-up, and all other overhead items.

• Parts cost must not be billed above retail price.

The prices quoted by Respondent on the Response Form must be firm-fixed prices, not estimates.

Commodity Codes

• NAICS 811111General Automotive Repair
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.