Project Information

Bid Title

Landscape Services

Issuing Agency

Saint Louis County Library

Location

Missouri

Published Date

Jan 29, 2026

Closing Date

Feb 9, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Request for Proposal
Landscape Services Date Issued: January 27, 2026

The Board of Trustees of the St. Louis County Library District (“Library District”) is accepting proposals (“Proposal” or “Proposals”) pursuant to this Request for Proposals from qualified businesses to provide Landscape Services (the “Project”) to be performed at 21 buildings in the Library District for a period of three years, with the exception of the Guy and Judy Jaffe Family Branch (New Chesterfield Branch), which will require services for only one year beginning in 2028. The Library District is offering two packages for proposals. Proposers may submit a proposal for Package A, Package B or both.

See the attached Scope of Work, Proposal Form and Proposal Instructions for Proposal Package A and Proposal Package B. Proposers are responsible for examination of all instructions for the project. The scope of work will be the same for each Library District Building, however each location differs in size and amount of attention needed. Proposers are responsible for visiting all buildings prior to proposal submission.

Proposal Package A invites proposals for landscape services at the Clark Family Branch, Lynn Beckwith, Jr. Administration Building, and the future Guy and Judy Jaffe Branch (New Chesterfield Branch) slated to need landscape service beginning in 2028. A projected landscape plan will be included with this package (Attachment A).

Proposal Package B invites proposals for landscape services at 18 library branches; Bridgeton Trails, Cliff Cave, Daniel Boone, Eureka Hills, Florissant Valley, Grand Glaize, Grant’s View, Jamestown
Bluffs, Lewis & Clark, Meramec Valley, Mid-County, Natural Bridge, Oak Bend, Parkview, Prairie Commons, Rock Road, Thornhill, and Weber Road.

Please visit each Library District Location to take measurements and examine field conditions. Proposers are responsible for examination of all locations, specifications, schedules, and instructions for
the Project. Addresses of the various branches may be found on the Library’s website at: www.slcl.org/branches .

All Proposals are due no later than 1:00 P.M. C.T., on February 9, 2026.

Proposers shall complete the Proposal as required in this Request for Proposals and deliver the completed Proposal by email only to Kelli Reeves, Manager, Facilities, kreeves@slcl.org . The email
subject line should be “Request for Proposals – Landscape Services”

To protect the integrity of the Proposal selection process, any questions concerning this Request for Proposals, the Proposal process, or Proposal specifications shall be e-mailed only to Kelli Reeves, Manager, Facilities, at kreeves@slcl.org . The deadline for questions is 2:00pm C.T. Monday, February 2, 2026. Questions will be answered in an addendum posted on the Library’s website ( www.slcl.org/bid-opportunities ).

It is anticipated that the Proposals will be considered by the Library District’s Board of Trustees at the February 23, 2026 meeting after consideration by the Selection Committee and recommendation to the Director & CEO.

Invitation For Bid
Custodial Services North Branches Date Issued: January 20, 2026

The Board of Trustees of the St. Louis County Library District (“Library District”) is accepting bids (“Bid” or “Bids”) pursuant to this Invitation for Bid from qualified businesses to provide Custodial Services (the “Project”) to be performed at the North Branches of the St. Louis County Library District.(Bridgeton Trails, Florissant Valley, Jamestown Bluffs, Lewis and Clark, Mid County, Natural Bridge, Parkview, Prairie Commons, Rock Road and Thornhill).

See the attached instructions marked Attachment A. Bidders are responsible for examination of all instructions for the project.

Please visit each Library District Location to take measurements and examine field conditions. Bidders are responsible for examination of all locations, specifications, schedules, and instructions for the Project. Addresses of the various branches may be found on the Library’s website at: wwww.slcl.org/branches .

All Bids are due no later than 10:00 A.M. C.T., on February 6, 2026.

Bidders shall complete the Bid as required in this Invitation for Bid and deliver the completed Bid by email only to Kelli Reeves, Manager, Facilities, kreeves@slcl.org . The email subject line should be “Invitation for Bid – Custodial Services for North Branches.”

To protect the integrity of the Bid selection process, any questions concerning this Invitation for Bid, the Bid process, or Bid specifications shall be e-mailed only to Kelli Reeves, Manager, Facilities, at kreeves@slcl.org with a copy to Brett Boling, Manager of Custodial Services, at bboling@slcl.org . The deadline for questions is 10:00 A.M. C.T. Thursday, January 29, 2026. Questions will be answered in an addendum posted on the Library’s website ( http://www.slcl.org/bid-opportunities ).

It is anticipated that the Bids will be considered by the Library District’s Board of Trustees at the February 23, 2026 meeting after consideration by the Selection Committee and recommendation to the Director.

Request for Qualifications
Material Testing and Special Inspection Services for the Chesterfield Branch Date Issued: January 20, 2026

Addendum #1 - Issue Date: January 29, 2026

The Board of Trustees of the St. Louis County Library District (the “Library District”) requests the submission of responses for qualifications from qualified firms to provide Material Testing and Special Inspection Services for the Chesterfield Branch Project (the “Project”).

Response must be received no later than 3:00 p.m. C.T., on February 5, 2026 by:
Kelli Reeves, Manager, Facilities
St. Louis County Library District
1412 South Spoede Road
St. Louis, Missouri 63131

To preserve the integrity of the selection process, questions regarding this Request for Qualifications should only be directed to Kelli Reeves. If you have any questions, please contact Kelli Reeves at kreeves@slcl.org and copy scott.kolath@avisonyoung.com with the following in the subject line - Material Testing and Special Inspection Services RFQ Questions – Chesterfield Branch Project.

Request for Proposal
New Construction of the Chesterfield Branch Library Building Date Issued: December 8, 2025

Addendum 03(link is external)

• Addendum 03 includes updated drawings and specification relevant to the RFP published on December 8th, 2025. It also includes a Bidder Question Log, Narrative, and Index to track changes.
  

Addendum 02(link is external)

• Addendum 02 includes updated drawings and specification relevant to the RFP published on December 8th, 2025. It also includes a Bidder Question Log, Narrative, and Index to track changes.
  

Addendum 01 Rev 01(link is external)

• Addendum 01_REV 01 is being issued to include Food Service Equipment Specification Section 11 4000. For convenience, this revision includes all files previously issued under Addendum 01. All previously issued files remain unchanged as part of this package.
  

Addendum 01(link is external)

• Addendum 01 includes updated drawings and specification relevant to the RFP published on December 8th, 2025. It also includes a Planholders List, Bidder Question Log, and the Pre-Proposal Meeting Presentation.

The Board of Trustees of the St. Louis County Library District (“Library District”) is accepting Proposals pursuant to this Request for Proposals from qualified businesses to provide general contractor services for:

New Construction of the Chesterfield Branch Library Building (the “Project”).

All Proposals are due no later than 2:00 P.M. C.T., on January 27, 2026. Please deliver the completed Proposal in accordance with this Request for Proposals by email only to Roberto Munster at rmunster@slcl.org , with copy to Ryan Stumpf at Stumpfr@theljc.com , Kelli Reeves at kreeves@slcl.org and Scott Kolath at scott.kolath@avisonyoung.com . The email subject line should be “Chesterfield Branch Building Construction RFP.”

An optional Outreach/Pre-Proposal Meeting is scheduled on December 16, 2025 at 10:30am at the Samuel Sachs Branch (16400 Burkhardt Place, Chesterfield, Missouri 63017). Proposers will be introduced to the project and will have the opportunity to review field conditions. Proposers are responsible for examination of all drawings, specifications, schedules and instructions for the Project.

To preserve the integrity of the selection process, questions and procurement substitution request regarding this Request for Proposals should be emailed only to Ryan Stumpf at Stumpfr@theljc.com , with copy to Roberto Munster at rmunster@slcl.org , Kelli Reeves at kreeves@slcl.org and Scott Kolath at scott.kolath@avisonyoung.com . The email subject line should be “Chesterfield Branch Library Building Construction Inquiry”. The deadline for Questions and procurement substation requests is 1:00 pm C.T. January 14, 2026. Questions and procurement substitution requests will be answered in an addendum posted on the Library’s website ( http://www.slcl.org/bid-opportunities ) and at County Blue’s Planroom ( http://www.countyblue.com(link is external) ).

It is anticipated that the Proposals will be considered by the Library District’s Board of Trustees at Special Board Meeting held on February 9, 2026, meeting after deliberation by the Selection Committee and recommendation to the Director.

The Library District reserves the right to reject any and all Proposals and to waive formalities in the best interest of the Library District.

Please click this link for the complete RFP and all related materials:
St. Louis County Library - Chesterfield Branch – Fill out form(link is external)

Attachment Preview

ST. LOUIS COUNTY LIBRARY DISTRICT

REQUEST FOR PROPOSALS:

LANDSCAPE SERVICES

DATE ISSUED: January 27, 2026

The Board of Trustees of the St. Louis County Library District (“Library District”) is accepting

proposals (“Proposal” or “Proposals”) pursuant to this Request for Proposals from qualified businesses to

provide Landscape Services (the “Project”) to be performed at 21 buildings in the Library District for a

period of three years, with the exception of the Guy and Judy Jaffe Family Branch (New Chesterfield

Branch), which will require services for only one year beginning in 2028. The Library District is offering

two packages for proposals. Proposers may submit a proposal for Package A, Package B or both.

See the attached Scope of Work, Proposal Form and Proposal Instructions for Proposal Package

A and Proposal Package B. Proposers are responsible for examination of all instructions for the project.

The scope of work will be the same for each Library District Building, however each location differs in

size and amount of attention needed. Proposers are responsible for visiting all buildings prior to proposal

submission.

Proposal Package A invites proposals for landscape services at the Clark Family Branch, Lynn

Beckwith, Jr. Administration Building, and the future Guy and Judy Jaffe Branch (New Chesterfield

Branch) slated to need landscape service beginning in 2028. A projected landscape plan will be included

with this package (Attachment A).

Proposal Package B invites proposals for landscape services at 18 library branches; Bridgeton

Trails, Cliff Cave, Daniel Boone, Eureka Hills, Florissant Valley, Grand Glaize, Grant’s View, Jamestown

Bluffs, Lewis & Clark, Meramec Valley, Mid-County, Natural Bridge, Oak Bend, Parkview, Prairie

Commons, Rock Road, Thornhill, and Weber Road.

Please visit each Library District Location to take measurements and examine field conditions.

Proposers are responsible for examination of all locations, specifications, schedules, and instructions for

the Project. Addresses of the various branches may be found on the Library’s website at:

https://www.slcl.org/branches.

All Proposals are due no later than 1:00 P.M. C.T., on February 9, 2026.

Proposers shall complete the Proposal as required in this Request for Proposals and deliver the

completed Proposal by email only to Kelli Reeves, Manager, Facilities, kreeves@slcl.org. The email

subject line should be “Request for Proposals – Landscape Services”

To protect the integrity of the Proposal selection process, any questions concerning this Request

for Proposals, the Proposal process, or Proposal specifications shall be e-mailed only to Kelli Reeves,

Manager, Facilities, at kreeves@slcl.org. The deadline for questions is 2:00pm C.T. Monday, February

2, 2026. Questions will be answered in an addendum posted on the Library’s website

(http://www.slcl.org/bid-opportunities).

It is anticipated that the Proposals will be considered by the Library District’s Board of Trustees at

the February 23, 2026 meeting after consideration by the Selection Committee and recommendation to the

Director & CEO.

The Library District reserves the right to reject any and all Proposals and to waive formalities in

the best interest of the Library District.

BACKGROUND

The Library District is a political subdivision of the State of Missouri. The Board of Trustees

(“Board of Trustees”) of the Library District is a body corporate with all the powers and rights of like or

similar corporations serving more than 863,000 Library District residents. All management and control of

the Library District is vested in a Board of Trustees consisting of five Trustees appointed by the County

Executive of St. Louis County, Missouri. The Trustees serve staggered four-year terms.

The Board of Trustees appoints a qualified librarian who holds that office at the Board of Trustees’

pleasure as the chief executive and administrative officer (“Director & CEO”) of the Library District.

The Board of Trustees has the power to purchase grounds, erect appropriate buildings and improve

existing buildings for the use of the Library District and its branches out of funds available or through the

issuance of bonds or otherwise.

GENERAL REQUIREMENTS

The Project is subject to all applicable laws of the State of Missouri governing the Library District

including but not limited to the following:

● Missouri law prohibits all employers from employing aliens unlawfully present in the United

States to perform work within the State of Missouri, including the Project and proposers must

comply with the provisions relating thereto in Section 285.530 RSMo, as amended.

● All Proposers on Library District contracts for services in excess of $5,000 must provide the Library

District with documentation and a sworn affidavit, with respect to employees working in

connection with the contracted services, affirming enrollment in a Federal Work Authorization

Program (“FWAP”). The affidavit shall also provide that the Proposer does not knowingly employ

any person in connection with the contracted services who is an unauthorized alien. Such affidavits

must be provided with the Proposal.

● In the event that the contract for the services described in this Request for Proposal is for $100,000

or more, and the successful Proposer employs ten (10) or more employees, the contract shall include

a written certification that the Proposer is not currently engaged in and shall not, for the duration

of the contract, engage in a boycott of goods or services from the State of Israel; companies doing

business in or with Israel or authorized by, licensed by, or organized under the laws of the State of

Israel; or persons or entities doing business in the State of Israel.

● Every transient employer must comply with Sections 285.230 through 285.234 RSMo, as amended,

when applicable.

● Pursuant to Sections 34.070 and 34.073 RSMo, the Library District prefers to purchase those

materials, products and supplies which are produced, manufactured, compounded, made or grown,

within the State of Missouri when they are found in marketable quantities and are a quality suited

to the purpose intended, and can be secured without additional cost over out-of-state

products. Quality and fitness of articles will be considered in making purchases or letting

contracts. Similarly, in letting contracts for the performance of any job or services, the Library

District prefers Missouri firms, corporations or individuals, or firms, corporations or individuals

which maintain Missouri offices, when the quality of performance promised is equal and the price

quoted is the same or less.

In addition to the general requirements listed above, the successful Proposer shall comply with all laws,

ordinances, regulations, applicable zoning and building requirements, and orders of federal, state, county,

and local governing authorities pertaining and applicable to each Library District Location, the successful

Proposer and/or the Library District.

Applicable insurance coverage must be provided by the successful Proposer before any work can be

started on the Project.

These general requirements, this Request for Proposal, the Proposal and the specifications, drawings,

schedules and instructions of the Project shall be incorporated in the contract and/or purchase order signed

by the parties should the Proposer be awarded a contract under this Request for Proposal.

SCOPE OF WORK

The following Scope of Work provides an overview of the terms and conditions being sought by the

Library District for the Project. The scope of work will be the same at each Library District building.

Supply all labor, materials, supervision, tools, and equipment for maintenance of all lawns, shrubs,

planting beds, trees and irrigation systems at all locations. Work shall be directed by and coordinated with

the Library’s Manager of Building Systems or their appointee.

Specific duties include:

Lawn care

● Implement a four-season weed control, nutrient, and fertilizing program for all turf areas. Provide

crack and crevice weed control with pre- and post-emergent herbicides. Proposer shall supply all

necessary data sheets.

● In season, mow, trim, and edge all turf areas on a weekly basis. We anticipate a minimum of 30

mowings. Four (4) in the months of April, May, June, July, August, September and October and

two (2) in the month of November with the final cut on or before November 15th. If locations need

additional service it will be outside of this contract it will require an approved PO before work can

be completed.

● The Proposer is required to produce in writing the mowing dates, other work descriptions and

specify locations. This is required as an emailed monthly summary of activity completed.

● Mowing height will be maintained at approximately between 2-3 inches.

● Prior to mowing remove all trash and debris from turf. After each mowing, remove any remaining

litter. On each visit, collect and dispose of trash in planting beds and all dead material (branches,

etc.). Proposer shall not dump any debris into SLCL containers.

● Edging shall be performed at all turf transition areas. All areas around trees, shrubs, buildings,

posts, fences, flower beds, sidewalks and curbs will be edged with lawn trimmers after each mow.

Use trimmers in locations where mowers cannot reach vegetation.

● All grass clippings shall be removed from all play area equipment, porches, beds, walkways,

sidewalks, driveways, and parking lots after each mowing. The use of power blowers is acceptable,

however, accumulations of debris must be removed from the site and not blown onto adjacent

property, street surfaces, sewer drains, fence lines or planting areas. Excessive clippings shall be

recycled through commercial recycling processes rather than placed in Library’s refuse containers.

● Proposer will be responsible for replacement of trees, turf, shrubs, bushes or any other vegetation

damaged by inappropriate mowing or edging. Ruts, holes and other disfigurement of mowed areas

caused by mowing equipment shall be the responsibility of the Proposer to repair to original

condition. Proposer will provide prompt replacement or repair.

● Community gardens are installed at three locations: in Package B: Cliff Cave Branch, Grant’s View

Branch and Prairie Commons Branch. No work related to them is included in this Scope of Work,

but Lawn Maintenance is required around and adjacent to the planters. Care should be taken to

prevent any lawn treatment material from entering the planting beds.

Weed control

● Planting beds shall be kept free of weed material on a weekly basis. Remove individual weeds at

the root. If herbicides are required, consult with Library prior to use. Library shall have final

approval of treatment plan. Comply with all federal, state, and local laws and regulations governing

the use of herbicides.

● Undesired vegetation in sidewalks, curbs, cracks and other hard surfaces need maintained so

there are no weeds growing in them on a weekly basis. Proposer can apply an effective, safe and

environmentally friendly herbicide and/or cut them with a weed whip.

Native plant prairie areas

● Leave grasses up for winter interest and cut down (4-6” above grade) end of February before

bulbs start to appear.

● Inspect native plant areas monthly for any invasive plants. Remove undesired plants at the root or

if herbicides are required, consult with the Library prior to use. Library shall have final approval

of treatment plan.

Irrigation

● Annually in the spring perform startup and programming at each location. At the end of the season

perform annual winterization for system shutdown.

● Monthly, during growing season, inspect the system and confirm all heads and lines are working

properly and not leaking.

● Weekly, inspect plants for signs of over or under-watering and make any adjustments to

programming needed.

BMP maintenance

● Seven locations have MSD-approved BMP structures installed. Perform monthly cleanup of BMP

ponds at each visit. Each year, prepare BMP annual report for each location per MSD’s

specifications

○ Package A: Clark Family and Lynn Beckwith Jr, Administrative Building

Commodity Codes

• NAICS 561730Landscaping Services

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