Project Information

Bid Title

Records Digitization Services

Issuing Agency

County of Blount

Location

Tennessee

Published Date

Aug 13, 2025

Closing Date

Sep 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-0011

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Request for Proposals
Status	Issued
Number	2026-0011 (Records Digitization Services)
Issue Date & Time	8/13/2025 04:23:23 PM (ET)
Close Date & Time	9/16/2025 01:30:00 PM (ET)
Question Cut Off Date	8/26/2025 04:30:00 PM (ET)
Notes	It is the intent of this Request for Proposal for Blount County, TN Government acting on behalf of Blount County, TN Records Management and Archives Department to procure a contract for Records Digitization Services. Proposal documents may be obtained at https:/blounttn.ionwave.net/login.aspx. Vendors are encouraged to register with Blount County and submit their response through the online bidding system at this same link or manually as detailed below. If you have any issues registering in the online system, contact the IonWave help desk at 866-277-2645, ext. 4, support@ionwave.net, or Blount County Purchasing, 865-273-5740, purchasing@blounttn.org. Manual (hard copy) proposals are an optional method of response and must be submitted no later than the response deadline to: Blount County, TN Courthouse Blount County Purchasing Department, Room 319 Attn: RFP No. 2026-0011 to the ourside of your envelope 385 Court St. Maryville, TN 37804-5906. These hard copy submissions must include ALL documentation requested in the online bidding system including , but not limited to, all online proposal documents, attachments, response attachments, attributes, line items and must have the Bid Cover Form attached to the OUTSIDE of the sealed envelope . Note : Required license information must be noted on the bid cover. Responses are not accepted via email or fax . Proposers submitting responses through the online bidding system must allow ample time to submit their response . No information may be submitted or modified beyond the Response Deadline Date/Time. Responders may begin putting information into the online bidding system as soon as the bid is released. Questions : When registered, vendors may submit questions and/or substitution requests via the Questions tab for this RFP in the online bidding system. Please note the question deadline . Prior to proposal submission, it is the bidder's responsibility to access the online bidding system and ascertain that they have received all addenda, viewed answers to published questions and completed their proposal accordingly. The public proposal opening will be held at the response submittal deadline at the Blount County, TN Courthouse, Blount County Purchasing Department,  Room 319, 385 Court St., Maryville, TN 37804-5906. This is also the address for submitting all Manual Responses. The opening may also be accessed via Zoom at https://us06web.zoom.us/j/8652735743?omn=89921236546, Meeting ID : 865 273 5743 . If Vendors have problems accessing any Zoom meeting, please phone Blount County Purchasing, 865-273-5740.

Contact Information

Name	Jackie Cooper or Mallory Pack
Address	385 Court Street Maryville, TN 37804 USA
Phone	(865) 273-5740
Fax	(865) 273-5746
Email	jcooper@blounttn.org

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8628124

Bid Attachments

File Name	Description	File Size
1 2 25 items in 2 pages
RFP No. 2026-0011 Online Bid Documentation.pdf	RFP No. 2026-0011 Online Bid Documentation - REQUIRED with all Manual Responses	144 KB	324480	6879129
Scope of Work.pdf	Scope of Work	209 KB	324480	6879087
Special Provisions_2026-0011.pdf	Special Provisions_2026-0011	24 MB	324480	6879095
Terms & Conditions -RFP 2026-0011.pdf	Terms & Conditions -RFP 2026-0011	199 KB	324480	6862187
Records Management Sample Bid Table.xlsx	Records Management Sample Bid Table - must be submitted with Response Attachments	13 KB	324480	6878991
Attachment A - Schedule of Events 2026 - 01011.pdf	Attachment A - Schedule of Events 2026 - 01011	36 KB	324480	6878944
Attachment B - Bid Cover and Contractor License Page.pdf	Attachment B - Bid Cover and Contractor License Page	91 KB	324480	6878990
Attachment C - Federal Contract Provisions - ITB 2026-0011.pdf	Attachment C - Federal Contract Provisions - ITB 2026-0011	753 KB	324480	6843074
Attachment D - SAMPLE COI - with Cyber Coverage.pdf	Attachment D - SAMPLE COI	170 KB	324480	6878939
Attachment E - Blount County Forms - Sign -.pdf	Attachment E - Blount County Forms - Signatures required	2.56 MB	324480	6843076
Attachment F - Optional Form(s) - Blount County.pdf	Attachment F - Optional Form(s) - Blount County	182 KB	324480	6843077
Attachment G - Debarment Certification - Lower Tier Transactions.pdf	Attachment G - Debarment Certification - Lower Tier Transactions	662 KB	324480	6843078
Attachment H - Blount County Government-- Change Order Form.pdf	Attachment H - Blount County Government-- Change Order Form	96 KB	324480	6843079
Exhibit A - List of Boxes to be Scanned 8.1.2025.xlsx	Exhibit A - List of Boxes to be Scanned	47 KB	324480	6862175
Exhibit B - Images of Documentation for Scanning - 8.1.25.docx	Exhibit B - Images of Documentation for Scanning	27.34 MB	324480	6862176

Commodity Codes

• NAICS 518210Data Processing, Hosting, and Related Services

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