Project Information

Bid Title

Helfrich Golf Course Pump Station

Issuing Agency

City of Evansville

Location

Indiana

Published Date

Nov 25, 2025

Closing Date

Dec 17, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

DEPARTMENT	DESCRIPTION	ATTACHED DOCUMENT	CLOSE DATE
Parks and Recreation	Helfrich Golf Course Pump Station	IFB-508-08-2025 Project Manual Plan Sheet Itemized Bid Form Drawings	Wednesday, December 17, 2025 @ 12:00 PM

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City of Evansville

Invitation For Bids

IFB-508-08-2025

Helfrich Golf Course – Pump Station

Issue Date:

November 24, 2025

Issued By:

City of Evansville

Department of Parks and Recreation

C.K. Newsome Center

100 E. Walnut Street

Evansville, IN 47713

Transmitted Via: Email and Posting on Website:

https://www.evansvillegov.org/city/department/division.php?structureid=133

Plan Holder List:

Contractors obtaining a bid package should send an email to

Paul Bouseman at pabouseman@evansville.in.gov

stating that they have obtained a package

Bids Due:

Wednesday December 17, 2025 at 12:00 Noon CST

See Bidder Instructions regarding Delivery of Bids

Invitation For Bids

IFB-508-08-2025

Helfrich Golf Course – Pump Station

CONTENTS

BIDDER INSTRUCTIONS

BID EVALUATION AND AWARD OF CONTRACTS

PROJECT SCHEDULE

GENERAL CONDITIONS

RANDOM DRUG TESTING REQUIREMENTS

TABULATION PAGE

FORMS FOR SUBMITTAL WITH BID

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8

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“BID FORMS”

PROJECT MANUAL

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BIDDER INSTRUCTIONS

1. INTRODUCTION

A. The City of Evansville (the "City"), by and through the Board of Park Commissioners

(the “Board”), is soliciting competitive sealed bids from qualified contractors for the

installation of an irrigation system pump station at Helfrich Golf Course (the “Project”).

B. Your company, among others, is invited to submit a bid on a competitive basis in the

format described. The bid documents establish requirements and define responsibilities

of the proposing contractor (the “Bidder” or “Contractor”) relative to the Project.

2. GENERAL REQUIREMENTS

The responsibilities of the Contractor include, but shall not be limited to, the following:

A. The Contractor shall purchase all items needed to provide services.

B. The Contractor will furnish all tools and labor required for service.

C. The Contractor shall coordinate with Paul Bouseman, Deputy Director for time and

space to complete all work required.

D. Contractor will be responsible for any needed traffic control (vehicular and/or pedestrian)

during construction.

E. Contractor must possess the required local licensing that pertain to work on this project

at the time of bid opening, per Evansville Municipal Code 3.95.030.

F. Prime Contractors are required to be designated as a Responsible Bidder at the time of

bid submission for any bid over $150,000 per Evansville Municipal Code 3.95.040.

Submittal requirements of subcontractors may be provided immediately after bid award,

but prior to the execution of a contract.

G. Contractor must have a written drug testing program in place at the time of bid

submission for any bid over $10,000 per Evansville Municipal Code 3.95.020.

H. Awarded Contractor must carry the required insurance throughout the bidding process

until completion of this project listed in the General Conditions.

3. RESPONSE INSTRUCTIONS

The submitted bid must follow the rules and format established within this Invitation to Bid.

Adherence to these rules will ensure a fair and objective analysis of all quotes.

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In order to be complete, a bid must include the following information and completed

documentation:

Bid Sheet

Bid Sheet Supplements – additional information and pricing required by Addenda to the

Project Manual

Receipt of Addenda

Three (3) local letters of reference

Form 96 as prescribed by the Indiana State Board of Accounts, which includes the

following:

Part I Project, owner and bidder information and bid amount,

Certification of Use of US Steel Products (If applicable)

Part II Section I Experience Questionnaire

Section II Plan and Equipment Questionnaire

Section III Contractor’s Financial Statement

Section IV Contractor’s Non-Collusion Affidavit

Section V Oath and Affirmation

EEO Statement

E-Verify Statement

Warranty Information for Equipment to be Installed

Bid Bond

Flash Drive

Failure to submit any of the required items may result in rejection of a bid.

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4. PRE-BID CONFERENCE

A Mandatory Pre-bid Conference will be conducted on December 1, 2025 at 1:00 pm, local

time in the Snack Bar Room in the CK Newsome Center at 100 E. Walnut. All prospective

bidders must attend this conference and will be deemed unresponsive if not represented.

5. CONTACT WITH MUNICIPALITY EMPLOYEES

A. To ensure a fair and objective evaluation of all bids, all inquiries must be submitted in writing

to Paul Bouseman at his pabouseman@evansville.in.gov with the Subject identified as Pump

Station for Helfrich Golf Course Irrigation System

B. Inquiries shall be submitted no later than eight (8) days prior to the stated opening time and

date. This is to allow for ample time to respond and disseminate to all prospective bidders.

C. All changes in specifications shall be in writing in the form of an addendum and furnished to

all prospective bidders. Information obtained otherwise will not be considered in awarding of

the contract. No changes to specifications will be permitted within seven (7) days prior to the

quote opening.

6. ACCESS BID DOCUMENTS

Contractors shall examine the Project Manual including all specifications, drawings, and

addenda in order to understand all existing conditions and limitations prior to submitting a bid.

7. COSTS OF BID PREPARATION AND SUBMISSION

Each bidder shall be responsible for all costs incurred in order to prepare and submit their

response to this IFB.

8. BID BOND

A. Each bid shall be accompanied (in the same envelope) by a bid bond or certified check, made

payable to the “CITY OF EVANSVILLE”, in an amount equal to five percent (5%) of the total

bid submitted.

B. No bid may be withdrawn after the opening of bid without the consent of the Evansville Board

of Park Commissioners for a period of thirty (30) days after the scheduled time of opening

bids.

9. PUBLIC OPENING PROCEDURES

A. No award will be made or implied at this time, unless otherwise indicated.

B. Only the Bidder name and amount of bid will be announced upon bid opening.

C. Bids or related documents may not be reviewed at the bid opening. No discussion of any

nature concerning brand names, deliveries, samples, etc. can be entered into between

any Purchasing Department personnel and any Bidder during or after the bid opening

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Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction

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