Project Information

Bid Title

Hazardous Waste Packaging, Pickup and Disposal, Term Contract

Issuing Agency

Marion County School Board Purchasing

Location

Florida

Published Date

Sep 10, 2026

Closing Date

Oct 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

4194MF

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2026

Primary Contact
Michelle Fritz

Title
Hazardous Waste Packaging, Pickup and Disposal, Term Contract

Secondary Contact
Jennifer Loynes

Number
4194MF

Tertiary Contact
Garrett McCallum

Type
Invitation to Bid

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
A mandatory pre-bid meeting is scheduled for Tuesday, September 22, 2026, at 10:00 a.m. at the MCPS Central Warehouse/Purchasing Office, located at 2091 NE 35th Street, Ocala, FL 34479. Vendors must attend this meeting in order for their bid submission to be considered.
The awarded vendor(s) will be responsible for providing packaging, pickup, and proper disposal services for both universal and hazardous wastes at various locations throughout Marion County School District.
A.         The district manages numerous hazardous materials requiring proper packaging, collection, and disposal, including:
- Used motor oil
- Used transmission fluid
- Used hydraulic fluid
- Used antifreeze
- Used oil filters
- Used “oil-dry” or “cat litter”
- Oil-contaminated water and/or sludge from secured collection
- Contaminated or waste fuel
- Unused or old paint
- Paint solvents
- Aerosol cans
- Plumbing glue and cleaner
- Air conditioning compressor oil
- Various science classroom chemicals, solvents, and preserved specimens
- Fluorescent light bulbs
- Non-PCB ballasts
- PCB ballasts
- Miscellaneous mixed batteries (non-automotive)
- Mercury or mercury-containing devices
B.         The awarded vendor(s) will be required to:
1.         Comply with all applicable Federal, State, County, and City regulations during analysis, packaging, transportation, and disposal of waste;
2.         Respond to standard service requests within 48 hours of notification;
3.         Respond within two hours for emergency situations upon notification;
4.         Be available to perform services during holidays, weekends, and outside regular business hours;
5.         Provide all necessary materials, labor, equipment, containers, labeling, safety clothing, safety equipment, manifests, and transportation required to complete the work;
6.         Provide training to District personnel on the proper handling and storage of hazardous waste as needed; and,
7.         Supply a Certificate of Recycling/Disposal documenting all collected and properly disposed items, including details such as quantities, site locations, disposal methods, date of service, and purchase order number. The certificate must be provided within 30 days of service.
C.         Bidders must include the following documentation with their bid:
1.         All relevant licenses, permits, and EPA Generator Identification Numbers for transfer stations and disposal/treatment sites to be used;
2.         Transporter Approval Letter issued by the Florida Department of Environmental Protection’s Hazardous Waste Section;
3.         Insurance Form DEP 62-730.900(5)(a), demonstrating compliance with the Financial Responsibility requirements outlined in Chapter 62-730, Florida Administrative Code; and,
4.         Most recent compliance inspection reports for any Florida-operated transfer stations or transportation operations with a Florida Identification Number, as performed by the Florida Department of Environmental Protection.
D.         The awarded vendor(s) shall take all necessary precautions to ensure a safe working environment for school occupants, facility staff, and the public during service operations.
Vendors must adhere to all relevant Federal, State, and Local regulations. Any fines or penalties resulting from non-compliance shall be the responsibility of the vendor and may constitute grounds for contract termination.
E.         The awarded vendor(s) agree to promptly notify The School Board of Marion County, Florida, if any treatment, storage, or disposal facility used during services fails to comply with applicable laws or becomes unsuitable for hazardous waste receipt.
F.         The vendor(s) must be capable of collecting waste from multiple District locations, with the possibility of adding sites during the contract period in response to changing District needs.
Collection points include:
Category 1: Automotive Waste

•        Main Transportation Compound

•        Reddick Bus Compound

•        Lake Weir Middle Bus Compound

•        Liberty Middle Bus Compound

•        Dunnellon Bus Compound

•        Marion Technical College (MTC)

•        Marion Technical Institute (MTI)

•        Vanguard High School

•        Lake Weir High School

•        North Marion High School

•        Bridgeway Academy

•        Technical Services Department
Category 2: Mercury Containing Lamps and Other Mercury Containing Devices
•        Technical Services

•        Maintenance Department
Category 3: Maintenance Waste
•        Technical Services

•        Maintenance Department
Category 4: Various Science Classroom Chemicals/Solvents/Preserved Specimens

•        Belleview Middle School

•        Belleview High School

•        Bridgeway Academy

•        Dunnellon Middle School

•        Dunnellon High School

•        Forest High School

•        Fort King Middle School

•        Fort McCoy School

•        Horizon Academy at Marion Oaks

•        Howard Middle School

•        Lake Weir Middle School

•        Lake Weir High School

•        Liberty Middle School

•        North Marion Middle School

•        North Marion High School

•        Osceola Middle School

•        South Marion High School

•        Vanguard High School

•        West Port High School
G.         Employees of the awarded vendor(s) must be trained and certified in the safe handling of hazardous wastes, including packaging, loading/unloading, and transportation procedures.
H.         The approximate quantities of waste generated are:
- Used Motor Oil: 5,700 gallons
- Antifreeze

Dates(All times are listed as EST )

Broadcast Date
9/10/2026 4:00 PM EST

Question End Date
10/1/2026 5:00 PM EST

Sample Due Date

Due Date
10/7/2026 2:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
3 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
3 Day(s)

Pre-Bid Meetings

Total: 1 (All times are listed as EST )

Date	Time	Mandatory	Location
9/22/2026	10:00 AM	Yes	MCPS Central Warehouse/Purchasing 2091 NE 35th Street Ocala, FL 34479

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 3

Type	Name	Description	File Type
Invitation for Bid	Bid 4194MF Hazardous Waste Packaging Pickup and Disposal TERMS AND CONDITIONS.pdf	Bid 4194MF Hazardous Waste Packaging, Pickup, and Disposal, Term Contract - TERMS & CONDITIONS	PDF
Invitation for Bid	Bid 4194MF Hazardous Waste Packaging Pickup and Disposal REQUIRED FORMS.pdf	Bid 4194MF Hazardous Waste Packaging, Pickup, and Disposal, Term Contract - REQUIRED FORMS	PDF
Invitation for Bid	Bid 4194MF Hazardous Waste Packaging Pickup and Disposal PROPOSAL FORM.xlsx	Bid 4194MF Hazardous Waste Packaging, Pickup, and Disposal, Term Contract - PROPOSAL FORM	Excel

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
ITB Documents

Shipping
FOB Destination

Terms and Conditions
See bid terms and conditions

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 13

Code	Description
[075-68]	Spill Containment, Clean-Up, and Hazardous Waste Elimination System (For Vehicle Maintenance and Repair Work)
[912-38]	Construction Services, Hazardous Waste (Incl. Site Management)
[968-71]	Solid or Liquid Waste Disposal (Including Management Services) (See 926-45 for Hazardous Waste Disposal)
[958-96]	Waste Management Services
[405-95]	Petroleum Products, Scrap or Waste
[440-32]	Glass and Glass Products, Scrap or Waste
[450-69]	Rubber, Scrap or Waste
[928-56]	Oil Collection Services, Waste
[961-48]	Laboratory and Field Testing Services (Not Otherwise Classified) Incl. Hazardous Waste
[968-71]	Solid or Liquid Waste Disposal (Including Management Services) (See 926-45 for Hazardous Waste Disposal)
[998-74]	Oils and Other Petroleum Products, Waste, Sale of Surplus and Obsolete Items
[905-90]	Waste Disposal Services, Aircraft
[968-71]	Solid or Liquid Waste Disposal (Including Management Services) (See 926-45 for Hazardous Waste Disposal)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection
• NAICS 562211Hazardous Waste Treatment and Disposal
• NAICS 562910Remediation Services

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