Project Information

Bid Title

Non Parks Mowing

Issuing Agency

Town of Smyrna

Location

Tennessee

Published Date

Jan 28, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Non Parks Mowing

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna requests quotations for annual contract mowing.  Bidders shall submit sealed quotations in the format specified in the Invitation to Submit Quotations no later than 10:00 a.m. February 11, 2026 at which time bids will be publicly opened and read aloud.  A Mandatory Pre-Bid Conference will be held at Town Hall on February 4th at 10:00 a.m.  A representative from your organization must be present in order to bid on this contract.  No bid may be withdrawn after the scheduled closing time for a period of 90 days. Bidding documents may be obtained at Smyrna Town Hall during regular business hours or www.town of smyrna.org . Quotations should be mailed or hand delivered to:

Sierra Lowry
Smyrna Town Hall
Sealed Bid on Annual Grass Mowing / February 11 @ 10:00 a.m.
315 South Lowry Street
Smyrna, Tennessee 37167

Verbal quotations, faxed quotations or quotations received after the closing date will not be accepted.  The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities or informalities and to accept any bid deemed to be in the best interest of the Town.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the basis of race, color, religion, sex, national origin, age, disability or any other lawfully protected classification.

BID DOCUMENT

Attachment Preview

LEGAL NOTICE

INVITATION TO SUBMIT QUOTATIONS

The Town of Smyrna requests quotations for annual contract mowing. Bidders shall submit

sealed quotations in the format specified in the Invitation to Submit Quotations no later than

10:00 a.m. February 11, 2026 at which time bids will be publicly opened and read aloud. A

Mandatory Pre-Bid Conference will be held at Town Hall on February 4th at 10:00 a.m. A

representative from your organization must be present in order to bid on this contract. No bid

may be withdrawn after the scheduled closing time for a period of 90 days. Bidding

documents may be obtained at Smyrna Town Hall during regular business hours or

www.town of smyrna.org. Quotations should be mailed or hand delivered to:

Sierra Lowry

Smyrna Town Hall

Sealed Bid on Annual Grass Mowing / February 11 @ 10:00 a.m.

315 South Lowry Street

Smyrna, Tennessee 37167

Verbal quotations, faxed quotations or quotations received after the closing date will not be

accepted. The Town of Smyrna reserves the right to reject any and all bids, to waive

technicalities or informalities and to accept any bid deemed to be in the best interest of the

Town.

The Town of Smyrna will not discriminate in the purchase of all goods and services on the

basis of race, color, religion, sex, national origin, age, disability or any other lawfully

protected classification.

SUBMITTED BY: Sierra Lowry

Finance Director

TO BE RUN: January 27, 2026

___________________________

COMPANY

TABLE OF CONTENTS

SECTION I

GENERAL INFORMATION

3

SECTION II

MOWING SPECIFICATIONS

4

A. BUILDING AND GROUNDS MAINTENANCE DEPARTMENT 5

B. MAPLEVIEW CEMETERY

6

C. UTILITIES DEPARTMENT

7

D. STREET DEPARTMENT

11

E. FIRE DEPARTMENT

13

INSURANCE REQUIREMENTS

13

AGREEMENT

18

FORMS

24

SECTION III

SPECIFICATION COMPLIANCE

30

2

SECTION I - GENERAL INFORMATION

A. The Town of Smyrna desires to contract for annual mowing services. This bid covers the

Building and Grounds Maintenance, Mapleview Cemetery, Utilities Department and

Street Department and Fire Administration.

Smyrna Town Hall location:

315 South Lowry Street

Smyrna, TN 37136

B. The Town of Smyrna reserves the right to reject any and all bids, to waive technicalities

or informalities and to accept any bid deemed to be in the best interest of the Town. No

bid may be withdrawn after the scheduled closing time for a period of 90 days.

C. The bidder shall abide by and comply with the true intent of the specifications and not

take advantage of any unintentional error or omission, but shall fully address the full

intent and meaning of each aspect of the specifications.

D. Section II, III, Agreement and all forms shall be completed and included as an integral

part of each bidder’s proposal. Successful bidder will be expected to enter into a contract

Agreement with the Town of Smyrna. Agreement shall be signed and attested, but not

dated, by the proper business representative and submitted with the bid proposal. An

executed contract will be forwarded to the winning vendor after Council approval.

E. The Town is a tax-exempt organization.

F. The Town reserves the right to select the best individual unit price.

G. Mail is delivered after 2:00 p.m. Monday through Friday.

H. The Town of Smyrna, in accordance with Title VI of the Civil Rights Act of 1964 and

Title 49, Code of Federal Regulations, hereby notifies all Bidders that it will

affirmatively insure that in any contract entered into pursuant to this advertisement,

minority business enterprises will be afforded full opportunity to submit bids in response

to this invitation and will not be discriminated against on the grounds of race, color,

creed, sex, handicap or national origin in consideration for an award.

I. Bid quotations must be submitted on the Town’s quotation page(s). No exceptions.

J. By submission of this bid, each bidder/proposer and each person signing on behalf of any

bidder certifies, and in the case of a joint bid each party thereto certifies as to its own

organization, under penalty of perjury, that to the best of its knowledge and belief that

each bidder is not on the list created pursuant to T.C.A. § 12-12-106 Iran Divestment

Act. For reference purposes, the list is currently available online at: State of

TN_Debarred_Vendors.pdf

3

SECTION II SPECIFICATIONS FOR MOWING PROCEDURES

Upon mutual agreement of both parties, the bid proposal may be renewed by the Town of

Smyrna for a period of two successive two-year periods under the same price, terms and

conditions as in the original proposal. The winning bidder could be awarded the contract for a

total of 4 years. Vendors must observe all state and federal laws and have financial stability.

Payment will be made within 30 days after the invoice is received. Questions should be

directed to the person listed with each location.

The Town reserves the right to pick which sites will be contracted due to budgetary restraints.

The Town reserves the right to start or stop jobs to be “contract” mowed anytime during the

mowing season. The Town also reserves the right to use more than one vendor.

A Mandatory Pre-Bid Conference is scheduled for Wednesday, February 4 at 10:00a.m.

The meeting will be held at Smyrna Town Hall Council Chambers, 315 South Lowry Street.

If you are unable to attend – send a representative. Bidders must have a representative

present to be awarded the bid. This is the only conference available. Maps will be available

at the Pre-Bid Conference and the Parks Office from Jimmy Stitt.

LIST OF EQUIPMENT:

Description

Example: John Deere 910

Number of Units

4

Number of people that will be working on these fields.

4

PART A – BUILDING AND GROUNDS MAINTENANCE DEPARTMENT

Questions should be directed to Pete Johnson, Building and Grounds Maintenance Manager at

615-459-1081.

The time period to mow grass area is Monday through Friday BEFORE 7:30 a.m. or

AFTER 4:30 p.m., or weekends.

Mowing period for this agreement will begin around the middle of March till the middle of

October. Any mowing needed after that date will be on an as needed basis. Contractor will

not start work until given approval by Pete Johnson, Building and Grounds Maintenance

Manager. Grass will be mowed every 7 days unless otherwise indicated. The Town reserves

the right to move mowing to 10-day rotation or stop mowing during slow growing periods.

Height of cut will be at 2 inches. Grass must not be mowed when wet. Vendor will provide

proof of equipment with variable cutting heights by submitting a listing of equipment that will

be used for this contract. Any equipment to be used on lawns must be approved by the

Building and Grounds Maintenance Manager.

Contractor is responsible for mowing away from all mulched areas including trees and

vehicles. Clippings are not to be thrown or blown on vehicles. Vehicles that have clippings

will be sent to a local car washing business and the cost will be deducted from contractors’

payment. Any mulch disturbed must be repaired the same day. If repairs are not done, the

Town reserves the right to withhold payment for days work. All cutting debris must be

cleared from sidewalks and other paved areas.

Weed eating will be done at time of mowing. Use of herbicide may be used, but areas and

type of herbicide must be approved by the Building and Grounds Maintenance Manager. Cost

of the herbicide will be the responsibility of the contractor. Curbs, sidewalks, drives, trees,

stones and fences will be cleared with weed eater.

The area to be mowed and the price per cut is as follows:

LOCATION

1. TOWN HALL 315 SOUTH LOWRY STREET

2. JUSTICE CTR 400 ENON SPRINGS EAST

PRICE

$_____________

$_____________

TOTAL PART A - BUILDING & GROUNDS

$_____________

Poor performance on the part of the contractor will be communicated to the contractor by

written notification from the Building & Grounds Maintenance Manager. After two letters of

poor performance the Town has the option to cancel agreement immediately by another letter.

All invoices will be turned into the Building and Grounds Maintenance Department on

Tuesday by 4:00 p.m. The Town requires contractor to submit job completion sheets (supplied

by the Town) each week for monitoring and work inspection. The Town reserves the right to

renew this agreement up to four years by mutual agreement with the vendor.

5

Commodity Codes

• NAICS 561730Landscaping Services

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