Project Information

Bid Title

AAA - RFP Congregate Meals

Issuing Agency

Southern Mississippi Planning & Development District (SMPDD)

Location

Mississippi

Published Date

Apr 13, 2026

Closing Date

May 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

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AAA - RFP Congregate Meals

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SOUTHERN MISSISSIPPI PDD

AREA AGENCY ON AGING

REQUEST FOR PROPOSAL

FOR

Congregate Meals

FISCAL YEAR OCTOBER 1, 2026 - SEPTEMBER 30, 2027

INDEX

Programmatic Requirements

Special Requirements

Match Requirements

General Information

Proposal Deadlines

Financial, Program and Administrative Reports

Submission of the Proposal

Terms and Conditions

Renewal Provisions

Proposal Package Requirements

Proposal Evaluation Criteria and Rating Sheet

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Title III of the Older Americans Act of 1965 as amended and the Social Services Block Grant

authorizes the Area Agency on Aging to provide an array of support services to older Mississippians

60 years of age and above. The Area Agency on Aging has been designated as the oversight agency

to ensure that services are provided based upon the objectives in the area plan. Therefore, providers

are needed to perform services for older Mississippians who are in the greatest social and economic

need.

Programmatic Requirements:

Congregate Meal services are to be provided as outlined in the Scope of Work and Policies and

Procedures, Exhibit B. A Screening Form, indicated as Exhibit I to this proposal package, is

administered by the provider to determine eligibility and to maintain the waiting list.

Congregate Meals will be provided to the nutrition site by the statewide meal vendor.

The geographic areas where these congregate meal services may be provided are all the counties

within the Southern Mississippi Area Agency on Aging service area. This includes the following

counties: Covington, Forrest, George, Greene, Hancock, Harrison, Jackson, Jefferson Davis, Jones,

Lamar, Marion, Pearl River, Perry, Stone and Wayne.

Congregate Meal services are to be located as outlined in the Scope of Work and Policies and

Procedures, Exhibit B

A Congregate Meal is a hot or other appropriate meal provided to an eligible person in a congregate

setting.

The primary objectives of the Congregate Meals service are as follows:

- To reduce hunger and food insecurity.

- To promote socialization of older individuals.

- To promote the health and well-being of older individuals by assisting such individuals to

gain access to nutrition and other disease prevention and health promotion services to delay

the onset of adverse health conditions resulting from poor nutrition.

Special Requirements:

Congregate Meal services must be provided in compliance with the Scope of Work and Policies and

Procedures, Exhibit B, in this proposal package.

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Match Requirements:

The percent of non-federal match required on the federal funds that will be used to pay for services

is as follows for the source of funds and service indicated:

Sources of Funds

Percent of Match

Title III C1

10%

This match is to be provided by the proposer. The match may be in the form of cash from local

resources (non-federal) such as funds from cities and counties or from funds earned by the proposer.

In-kind match may also be used to meet the match requirement. In-kind match is derived from

donated expenditures that if the items were not available at any cost, expenses would have to be paid

in order to provide the service. For example, if volunteers are available for the homemaker service,

the fair labor market value of volunteer time or if building space is donated to house the homemaker

staff, the fair rental value of the donated building space can be used as match on the homemaker

service funds. A match is not required on client voluntary contributions/program income, which is

addressed below.

Services must be targeted to low income, minority clients who are in the greatest social and

economic need. As clients are referred for services and eligibility is determined, a waiting list must

be maintained to ensure that the highest priority client is placed at the top of the waiting list.

Clients cannot be charged for services. However, each client must be afforded an opportunity to

contribute to the cost of the service and the amount contributed must be kept confidential. Proposers

must include a minimum of 1% of the total budget as program income. Client contributions must be

safeguarded in compliance with the Voluntary Contributions Policy, which is indicated as Exhibit C

to this proposal package. Also, client contributions must be used to expand the service for which the

contribution was made and must be expended first, prior to expenditure of Federal and/or State or

Local funds.

Amount of funds allocated to this service for a one-year period:

Title IIIC1 Federal $250,000 State $14,706 Match $29,412 Program Income $3,000

Funding for services will depend upon availability of approved Federal and/or State funds.

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General Information:

The name, address and telephone number for the person to contact regarding this proposal package

is as follows:

Thania Coyne

Southern MS Planning and Development District

Area Agency on Aging

10441 Corporate Drive, Suite 1

Gulfport, MS 39503

Telephone Number (228) 868-2311, ext 1479

Fax Number (228) 868-2550

Email tcoyne@smpdd.com

Title III-C1 will provide the funding for this service.

All expenditures required to provide these services in compliance with the Scope of Work and the

Policies and Procedures will be allowed. All expenditures must be reasonable and necessary to

provide the service wherein the expense is budgeted and must be incurred in compliance with

applicable Federal and/or State regulations governing the expenditure of these funds. All

expenditures required to provide these services must be indicated in the budget, which is addressed

below. The applicable Executive Orders, Federal Regulations, and Office of Management and

Budget (OMB) Circulars must be adhered to.

The method of payment for congregate meal services will be a fixed-price per unit of service basis

pending availability of funds. Payments will be made monthly upon receipt of the monthly reporting

worksheet as outlined in the core contract model which is indicated as Exhibit D to this proposal

package.

Contracts for congregate meal services will be awarded based upon performance and unit cost.

Proposal Deadlines:

Notice of intent to submit a proposal must be received by the Area Agency on Aging (AAA) no later

than April 24, 2026.

SMPDD will offer private proposal training sessions to allow proposers to have the opportunity

to ask questions and be informed on what is required in the different sections of the RFP to

ensure that SMPDD is receiving qualified proposals. You are highly encouraged to contact and

schedule a session with Thania Coyne, Senior Services Assistant Division Director. Mrs. Coyne

can be reached at 228-223-1379 (cell) or via email at tcoyne@smpdd.com

The AAA must receive proposals no later than May 11, 2026 by 5:00 p.m. to be considered for

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