Project Information

Bid Title

Lead Service Line Replacement Program – Contract F

Issuing Agency

City of Elgin

Location

Illinois

Published Date

Oct 7, 2025

Closing Date

Oct 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

Bid 25-054

Original Source

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Bid Documents

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Project Description

Bid Information

Type	Invitation to Bid
Status	Issued
Number	Bid 25-054 (Lead Service Line Replacement Program – Contract F)
Issue Date & Time	10/7/2025 08:08:49 AM (CT)
Close Date & Time	10/22/2025 03:00:00 PM (CT)
Question Cut Off Date	10/17/2025 04:00:00 PM (CT)
Notes	Notice to Bidders Bid 25-054 Year 4 Lead Service Line Replacement Program – Contract F Sealed Bids will be received by the City of Elgin, Illinois (Owner) electronically by the Purchasing Department, until 3:00 P.M., local time, on Wednesday, October 22, 2025 , for the City of Elgin’s Year 4 Lead Service Line Replacement Program – Contract F (Emergency Repairs). The specifications and bidding documents are available for viewing and download for no cost at: https://cityofelgin.ionwave.net/VendorRegistration/PreliminaryInfo.aspx the City of Elgin’s electronic bidding web portal. An original bid bond (in the amount of 5% of the original bid amount) must be delivered to the City of Elgin Purchasing Department, 150 Dexter Court no later than 12:00 pm on October 22, 2025 , which sum shall be forfeited in case the successful bidder fails to enter into a binding contract and provide a properly executed contract and surety bond within 15 days after the date the contract is awarded by the City. All bid documents shall be uploaded to https://cityofelgin.ionwave.net/CurrentSourcingEvents.aspx A mandatory pre-bid meeting for all general contractors issuing a bid will be held at 1:00 PM, local time , Monday, October 13, 2025, at the City of Elgin’s Public Works Department located at 1900 Holmes Road, Elgin, IL 60123 in the PW Training Room. This is a contract for completing emergency lead service line replacements on an on-call basis through June 15, 2026. The scope of work includes but is not limited to approximately 32 partial lead service line replacements from b-box to interior water meter, approximately 8 full lead service line replacements from water main to interior water meter, and all other appurtenant work and materials necessary to complete the project throughout the City of Elgin as set forth in the bid documents. The successful bidder shall be required to furnish a Performance and Payment bond equal to one hundred percent (100%) of the total contract price as security for the faithful performance and payment of all bills and obligations arising from the performance of the contract. The successful bidder and all sub-contractors shall be required to conform to the labor standards set forth in the Contract Documents. The successful bidder shall pay prevailing wage and shall provide certified payrolls to the City for the duration of the project. This project must comply with the Elgin Responsible Bidders Ordinance and Elgin Residency Requirements. The bidder shall submit, if requested by the City, a list of qualified references for projects of similar size and scope of this project. Proposals withdrawn may not be resubmitted at the same letting. Each bidder shall satisfy the City as to their ability, financially or otherwise, to carry out the work. The right is reserved to reject any or all bids or to waive technicalities and any informality in any bid. Questions regarding the bidding process or bidding software can be directed to Nick Etminan, Purchasing Officer at (847) 931-5606 or nickon.etminan@elginil.gov . Questions regarding this bid package can be directed to Timo Bello, Utilities Superintendent, by email at timo.bello@elginil.gov . Technical questions regarding the scope of work should be addressed to Julie Morrison at Engineering Enterprises, Inc. at jmorrison@eeiweb.com no later than no later than October 17, 2025, at 4:00 pm. Dated: October 6, 2025 Nick Etminan Purchasing Officer City of Elgin

Contact Information

Name	Nick Etminan Purchasing Officer
Address	150 Dexter Ct. Elgin, IL 60120 USA
Phone	1 (847) 931 x5606
Fax
Email	nickon.etminan@elginil.gov

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	8803421

Bid Attachments

File Name	Description	File Size
13 items in 1 pages
AGREEMENT.pdf	AGREEMENT	307 KB	329907	6977634
BID BOND.pdf	BID BOND	84 KB	329907	6977639
BIDDER’S EMPLOYEE UTILIZATION FORM.pdf	BIDDER’S EMPLOYEE UTILIZATION FORM	159 KB	329907	6977647
CERTIFICATION REQUIREMENTS.pdf	CERTIFICATION REQUIREMENTS	154 KB	329907	6977651
EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES.pdf	EQUAL EMPLOYMENT WRITTEN COMMITMENT GUIDELINES	117 KB	329907	6977681
INSURANCE REQUIREMENTS.pdf	INSURANCE REQUIREMENTS	107 KB	329907	6977683
PRICING SHEET.pdf	PRICING SHEET	471 KB	329907	6977688
PROPOSAL SHEET.pdf	PROPOSAL SHEET	457 KB	329907	6977689
PROPOSAL SIGNATURE SHEET.pdf	PROPOSAL SIGNATURE SHEET	353 KB	329907	6977693
REFERENCES.pdf	REFERENCES	570 KB	329907	6977696
RESPONSIBLE BIDDER AFFIDAVIT.pdf	RESPONSIBLE BIDDER AFFIDAVIT	246 KB	329907	6977700
SEXUAL HARRASMENT.pdf	SEXUAL HARRASMENT	687 KB	329907	6977704
25-054_EG2403_Contract F_Bid Package (FINAL).pdf	25-054_EG2403_Contract F_Bid Package (FINAL)	20.86 MB	329907	6977712

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 562910Remediation Services

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