Project Information

Bid Title

REQUEST FOR PROPOSAL FOR THE PROVISION OF SPORTS INSTRUCTION

Issuing Agency

New Providence borough

Location

New Jersey

Published Date

Nov 10, 2025

Closing Date

Dec 10, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	REQUEST FOR PROPOSAL FOR THE PROVISION OF SPORTS INSTRUCTION
Category:	Request for Proposal
Status:	Open

Description: The BOROUGH OF NEW PROVIDENCE (the "BOROUGH") is soliciting Proposals from interested persons and/or firms for the provision of sports instruction the time period March 1, 2026 to February 28, 2029, as more particularly described herein. Publication Date/Time: 11/10/2025 12:00 AM Closing Date/Time: 12/10/2025 10:00 AM Related Documents: 2025_RFP_Sports Instruction

Attachment Preview

BOROUGH OF NEW PROVIDENCE

REQUEST FOR PROPOSAL

FOR THE PROVISION OF

SPORTS INSTRUCTION

BOROUGH OF NEW PROVIDENCE

ISSUE DATE: November 10, 2025

SUBMISSION DEADLINE: December 10, 2025

ADDRESS ALL PROPOSALS TO:

OFFICE OF THE BOROUGH CLERK

Municipal Building

360 Elkwood Avenue

NEW PROVIDENCE, NEW JERSEY 07974

GENERAL INFORMATION & SUMMARY

ORGANIZATION REQUESTING QUALIFICATIONS

BOROUGH OF NEW PROVIDENCE

360 ELKWOOD AVENUE

NEW PROVIDENCE, NEW JERSEY 07974

CONTACT PERSON

BERNADETTE CUCCARO ADMINISTRATOR

908-665-1400

PURPOSE OF REQUEST

The BOROUGH OF NEW PROVIDENCE (the "BOROUGH") is soliciting Proposals

from interested persons and/or firms for the provision of sports instruction the time period March

1, 2026 to February 28, 2029, as more particularly described herein. Through a Request for

Proposal process described herein, persons and/or firms interested in assisting the BOROUGH

with the provision of such services must prepare and submit a Proposal in accordance with the

procedure and schedule in this RFP. The BOROUGH will review Proposals only from those

persons and/or firms that submit a Proposal which includes all the information required to be

included as described herein, as determined in the sole and absolute discretion of the

BOROUGH. The BOROUGH intends to qualify persons and/or firms that (a) possess the

professional, financial and administrative capabilities to provide the proposed services, and (b)

will agree to work under the compensation terms and conditions determined by the BOROUGH

to provide the greatest benefit to the taxpayers of New Providence. The services of successful

Respondents may be procured as soon as March 1, 2026.

DEFINED TERMS

The following definitions shall apply to and are used in this Request for Qualifications:

"BOROUGH" - refers to the BOROUGH OF NEW PROVIDENCE.

"Proposal" - refers to the complete responses to this RFP submitted by the Respondents.

"Qualified Respondent" - refers to a Respondent who (in the sole and absolute discretion of

the BOROUGH) has satisfied the qualification criteria set forth in this RFP.

"RFP" - refers to this Request for Proposals, including any amendments thereof or

supplements thereto.

"Respondent" or "Respondents" - refers to the interested persons and/or firm(s) that submit a

Proposal.

CONTRACT FORM

If selected, a respondent shall be required to execute the BOROUGH's form contract,

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which includes, among other things, indemnification, insurance, termination and licensing

provisions. A complete copy of a draft BOROUGH form contract is available upon request.

It is also agreed and understood that the acceptance of the final payment by a vendor shall

be considered a release in full of all claims against the BOROUGH arising out of, or by reason

of, the work done and materials furnished under the contract.

REQUIREMENTS OF THE PROPOSALS

RECREATION SPORTS PROGRAMS

1. BOROUGH OF NEW PROVIDENCE FACTS AND FIGURES – The BOROUGH

OF NEW PROVIDENCE is a legal, governmental entity. The BOROUGH was incorporated in

1899 and operates under N.J.S.A 40A:60-1, et seq., the borough form of government. The

BOROUGH is governed by a mayor and borough council. The Borough Council sets policy,

adopts the operating and capital budgets for the BOROUGH, enacts ordinances and sets the

direction of how the BOROUGH OF NEW PROVIDENCE will provide government services.

The Mayor is elected and is the chief executive. The Borough Administrator carries out the

policies adopted by the Mayor and Borough Council.

The BOROUGH's population is approximately 14,500 and it consists of approximately

4 square miles of area. The BOROUGH provides a full range of municipal services.

The BOROUGH's operating budget is approximately $27 million.

2. NATURE/ SCOPE OF SERVICES – The BOROUGH hereby solicits Proposals from

Respondents that have expertise in providing sports instruction for kids and adults. The specifics

of the program are set forth as follows:

MULTI-SPORT CAMPS

The New Providence Community Activities Department seeks sports programs which

will expose young kids to a variety of different sports, such as soccer, baseball, flag

football, basketball, lacrosse, track & field, and golf. Participants will learn the

fundamentals through dynamic drills and fun group games.

Contractor will have a minimum of three years’ experience in delivering youth sports and

youth activity camps in recreation or school settings for ages 2-14.

Instruction may be conducted during the school year as a weekly class or during school

breaks as a camp. The Community Activities Department will collect the participant fees

and pay the program provider based on the terms of agreement.

The Community Activities Department will market the program in its materials through

the school systems, on its website (www.newprov.us/191/community-activities), and in

local publications. If the program provider seeks to distribute a stand-alone flyer for its

program, it may do so only with the permission of the Community Activities Department

and must supply the flyer(s) for distribution.

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The contractor is responsible for advising the Community Activities Department when

injuries to participants occur and for completing accident reports. Reports shall be filed

on the same day of injury by the class supervisor or by the contractor’s business

representative.

CHILDREN’S AGE GROUP TENNIS

The New Providence Community Activities Department seeks tennis programs that will

instruct children in the fundamental skills of recreational tennis with emphasis on proper

warm-up, racket grip and control, drills and games to develop agility, balance and

coordination, stroke and volley skills, serve skills, and drills and activities to learn game

situations.

Contractor will have a minimum of three years’ experience in delivering progressive

youth and adult tennis instruction and youth tennis activity camps in recreation or school

settings for ages 3-adult.

Tennis will be offered during Spring, Summer and Fall as classes or camps. The

Community Activities Department will collect the participant fees and pay the program

provider based on the terms of agreement.

Classes will be offered at different levels: Beginner, Intermediate, and Advanced to meet

the wide range of ability and experience within our population.

The Community Activities Department will market the program in its materials through

the school systems, on its website (www.newprov.us/191/community-activities), and in

local publications. If the program provider seeks to distribute a stand-alone flyer for its

program, it may do so only with the permission of the Community Activities Department

and must supply the flyer(s) for distribution.

The contractor is responsible for advising the Community Activities Department when

injuries to participants occur and for completing accident reports. Reports shall be filed

on the same day of injury by the class supervisor or by the contractor’s business

representative.

ADULT INSTRUCTIONAL AND FITNESS RELATED TENNIS

The New Providence Community Activities Department seeks tennis programs for adults

18 and over to accommodate players of all abilities. Instructional programs should

enable participants to learn proper technique and the fundamentals of tennis with

opportunities to refine and improve their game from week to week. Fitness related tennis

programs will incorporate cardio and exercise regimes into the game of tennis.

The Community Activities Department will market the program in its materials through

the school systems, on its website (www.newprov.us/191/community-activities), and in

local publications. If the program provider seeks to distribute a stand-alone flyer for its

program, it may do so only with the permission of the Community Activities Department

and must supply the flyer(s) for distribution.

The contractor is responsible for advising the Community Activities Department when

injuries to participants occur and for completing accident reports. Reports shall be filed

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on the same day of injury by the class supervisor or by the contractor’s business

representative.

3. SUBMISSION REQUIREMENTS – Respondents must demonstrate satisfactory

experience in providing the program which the proposal seeks. Respondents should submit a

Proposal that contains the following:

A. The name of the Respondent, the principal place of business and, if different, the

place where the services will be provided;

B. A description of Respondent's overall experience in providing the type of services

sought in the RFP. At a minimum, the following information on past experience

should be included as appropriate to the RFP: (i) description and scope of work by

Respondent; (ii) explanation of perceived relevance of the experience to the RFP;

and (iii) the education, qualifications, experience, and training of all persons who

would be assigned to provide services along with their names and titles;

C. A narrative statement of the Respondent's understanding of the BOROUGH's

needs and goals;

D. A listing of all other engagements where services of the types being proposed

were provided in the past five (5) years. Contact information for the recipients of

the similar services must be provided. The BOROUGH may obtain references

from any of the parties listed;

E. A listing of all immediate relatives of the officers, directors or managing agents of

Respondent who are BOROUGH employees or elected officials of the

BOROUGH. For purposes of the above, "immediate relative" means a spouse,

parent, stepparent, brother, sister, child, stepchild, direct-line aunt or uncle,

grandparent, grandchild, and in-laws;

An Affirmative Action Statement (sample language attached);

A completed Non-Collusion Affidavit (copy of form attached);

A completed Owner Disclosure Information form (copy of form attached);

A completed Disclosure Statement (copy of form attached);

A statement that the Respondent will comply with the General Terms and Conditions

required by the BOROUGH and enter into the BOROUGH's standard multi-sport

instruction for kids Contract;

A copy of the Respondent's Business Registration Certification.

4. FINANCIAL PROPOSAL – Respondents should submit a financial proposal that

responds to the services requested in the RFP and includes the form as indicated herein. The

payment to the Borough by the Respondent must be on a percentage basis per paid registration.

In addition, the Respondents are asked to provide the price it will be charging participants for its

programs.

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Commodity Codes

• NAICS 611620Sports and Recreation Instruction
• NAICS 711219Other Spectator Sports

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