Project Information

Bid Title

Animal Control Services RFP

Issuing Agency

Collegedale city

Location

Tennessee

Published Date

Nov 14, 2025

Closing Date

Dec 8, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

The City of Collegedale will be accepting bids for Animal Control Services from beggining November 17th, 2025. BID OPENING DATE, TIME & LOCATION December 8th, 2025 at 2:00 PM EST. Located at City Hall (4910 Swinyar Drive Collegedale, TN 37363)

ANIMAL CONTROL SERVICES RFP DOCUMENT

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CITY OF COLLEGEDALE, TENNESSEE

INVITATION TO BID – ANIMAL CONTROL SERVICES

INVITATION TO BID

Finance Office

4910 Swinyar Drive

Collegedale, TN 37363

INTRODUCTION

The City of Collegedale is accepting sealed bids for the Animal Control Services with specifications

stated herein.

Bidder shall return bids in SEALED envelope to:

City of Collegedale

Attention Michelle Toro, Purchasing Officer

P.O. Box 1880

Collegedale, TN 37315

Public opening of sealed bids will be held at the above address at the deadline date

and time listed below.

DATE ISSUED: November 17, 2025

BID TITLE: Collegedale City Hall 4910 Swinyar Drive Collegedale, Tennessee 37363

BID OPENING DATE, TIME & LOCATION December 8th, 2025 at 2:00 PM EST. Located at City Hall

(4910 Swinyar Drive Collegedale, TN 37363)

CONTACT NAME: Andrew Morkert

CONTACT TITLE: Interim City Manager

CONTACT PHONE: 423-468-1864

CONTACT EMAIL: amorkert@collegedaletn.gov

City of Collegedale

Request for Proposal

For

ANIMAL CONTROL

SERVICES

Bid Total: $

November 17, 2025

Revision 0

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Table of Contents

I.

II.

III.

IV.

V.

VI.

VII.

VIII.

IX.

X.

XI.

XII.

XIII.

XIV.

XV.

XVI.

XVII.

XVIII.

XIX.

XX.

XXI.

XXII.

XXIII.

XXIV.

XXV.

XXVI.

XXVII.

XXVIII.

XXIX.

XXX.

XXXI.

XXXII.

XXXIII.

BACKGROUND

PREPARATION OF BIDS

EXPLANATION TO BIDDERS

SUBMISSION OF BIDS

WITHDRAWAL OF BID DUE TO ERRORS

PAYMENT TERMS

F.O.B POINT

PATENT INDEMNITY

AWARD

BID APPROVAL BY LEGISLATIVE BODY

CITY FURNISHED PROPERTY

REJECTION AND WITHDRAWAL OF BIDS

NON-COLLUSION

NON-DISCRIMINATION

FORCE MAJEURE

IRAN DIVESTMENT ACT

NON-BOYCOTT OF ISRAEL

DEFAULT

TERMINATION FOR CAUSE

TERMINATION FOR CONVENIENCE

DISPUTES

SUBSTITUTIONS

INELIGIBLE BIDDERS

AMERICANS WITH DISABILITIES ACT

ALTERATIONS OF SOLICIATATION AND ASSOCIATED

DOCUMENTS

STATE LAW REGARDING WORKER VERIFICATION

INDEMNIFICATION

SUMMARY OF WORK

EXISTING CONDITIONS AND RESTRICTIONS

DISCREPANCIES AND INTERPRETATIONS

CONFORMANCE WITH SPECIFICATION

ESTIMATED BID QUANTITIES

START DATE

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I. BACKGROUND

The City of Collegedale is requesting priced proposals to perform event management for the Animal

Control Services.

The City will accept the “Lowest and Best” proposal for the scope of work. However, the City retains the

right to reject any and all proposals or cancel the project at our discretion.

II. PREPARATION OF BIDS

A. Each bidder shall examine the specifications, schedule and all instructions. Failure to do so will be at the

bidder’s risk, as the bidder will be held accountable for their bid response.

B. Each bidder shall furnish all information required by the bid form or document. Each bidder shall sign

the bid and print or type his or her name on the schedule. The person signing the bid must initial

erasures or other changes. An authorized agent of the company must sign bids.

III. EXPLANATION TO BIDDERS

Any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids,

drawings, specifications, etc. must be requested within 10 days of the solicitation posting in order for a reply

to reach all bidders before the close of bid. Any information given to a prospective bidder concerning an

invitation for bid will be furnished to all prospective bidders as an addendum to the invitation if such

information is necessary or if the lack of such information would be prejudicial to uninformed bidders. The

written bid documents supersede any verbal or written communications between parties. Receipt of

addendum should be acknowledged in the bid. It is the bidder’s responsibility to ensure that they have all

applicable addenda prior to bid submittal.

IV. SUBMISSION OF BIDS

A. Bids shall be enclosed in sealed envelopes, addressed to the City of Collegedale Finance Director with

the name of the bidder, the date and hour of opening and the invitation to bid label “Animal Control

Services Bid” on the face of the envelope. Telegraphic/faxed bids will not be considered. Any

addenda should be enclosed in the sealed envelopes as well. A copy of the bidding firm’s IRS W-9

form must be included with the bid documents.

B. Bids and amendments thereto, if received by the City of Collegedale’s Finance Office after the date and

time specified for opening, will not be considered. It will be the responsibility of the BIDDER to see

that the bid is received by the City of Collegedale Finance Office by the specified time and date. There

will be no exceptions. Date of postmark will not be considered. Telephone, facsimile, electronic, and

verbal bids will not be accepted. Any bid received after the opening date and time will remain

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unopened on file. The City of Collegedale will not be responsible for bids received late because of

delays by a third party delivery service, i.e., U.S Mail, UPS, Federal Express, etc.

C. Milestone schedule shall be submitted at the time of bid.

D. ADD/DEDUCT: Add or deduct amounts indicated on the outside of the envelope are allowed and

will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an

authorized company representative.

E. Samples of items, when required, must be submitted within the time specified and, unless otherwise

specified by the City, at no expense to the City. Unless otherwise specified, samples will be returned at

the bidder’s request and expense if items are not destroyed by testing.

F. Items offered must meet required specifications and must be of a quality, which will adequately serve

the use and purpose for which intended.

G. Full identification of each item bid upon, including brand name, model, catalog number, etc. must be

furnished to identify exactly what the bidder is offering. Manufacturer’s literature may be furnished.

H. The bidder must certify that items to be furnished are new and that the quality has not deteriorated so

as to impair its usefulness.

I. Unsigned bids will not be considered except in cases where bid is enclosed with other documents,

which have been signed. The City will determine this.

J. The City of Collegedale is exempt from federal excise tax and Tennessee sales tax with regard to goods

and services purchased directly by the City. Suppliers and contractors are responsible for federal excise

tax and sales tax, including taxes for materials incorporated in City construction projects. Suppliers and

contractors should contact the State of Tennessee Sales Tax Division for additional information.

K. Information submitted by a bidder in the bidding process shall be subject to disclosure after the public

opening in accordance with the Tennessee Open Records Act.

V. WITHDRAWAL OF BID DUE TO ERRORS

The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an

error within two (2) business days after the conclusion of the bid opening procedure. Bids may be

withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake

therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a

judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of

a quantity of work, labor or material made directly in the compilation of the bid, which unintentional

arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from

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Commodity Codes

• NAICS 561710Exterminating and Pest Control Services

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