Project Information

Bid Title

Request for Proposals (RFP) Gas Detection Monitors & Accessory Equipment

Issuing Agency

City of Rock Island

Location

Illinois

Published Date

Feb 27, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Request for Proposals (RFP) Gas Detection Monitors & Accessory Equipment
Category:	Services
Status:	Open

Description: The Rock Island Fire Department is seeking proposals from qualified vendors for the supply of portable gas detection monitors, calibration stations, and related accessory equipment. Publication Date/Time: 2/27/2026 12:00 am Closing Date/Time: 3/27/2026 1:00 pm Contact Person: Bob Graff 309-373-0150 graff.robert@rigov.org Plan & Spec Available: Please review attachment for entire RFP. Miscellaneous: All proposals must be submitted in a sealed envelope labeled "Gas Monitor RFP". Proposals are due and will be opened on Friday, March 27th, 2026, at 1:00PM, at the Rock Island Central House. Related Documents: RFP Gas Detection Monitors

Attachment Preview

REQUEST FOR PROPOSAL (RFP) GAS

DETECTION MONITORS AND ACCESSORY

EQUIPMENT

ISSUING AGENCY: Rock Island Fire Department 1313 5th Avenue Rock Island, IL 61201

CONTACT PERSON: Chief Bob Graff Phone: 309-373-0150 Email: graff.robert@rigov.org

Address: 1313 5th Avenue, Rock Island, IL 61201

SUBMISSION DEADLINE AND OPENING: All proposals must be submitted in a sealed

envelope labeled “Gas Monitor RFP". Proposals are due and will be opened on Friday, March

27, 2026, at 1:00 PM at the Rock Island Central House.

1. PURPOSE

The Rock Island Fire Department is seeking proposals from qualified vendors for the supply of

portable gas detection monitors, calibration stations, and related accessory equipment.

2. EQUIPMENT SPECIFICATIONS

The proposed solution must include the following equipment:

A. Portable Gas Monitors

● Four-Gas Monitors (Quantity: 9): Must be capable of detecting Oxygen (O2), Lower

Explosive Limit (LEL), Carbon Monoxide (CO), and Hydrogen Sulfide (H2S). The units

must be rugged and water-resistant, and they must feature clear visual, audible, and

vibration alarms.

● Single-Gas CO Monitors (Quantity: 10): Must be fully serviceable (not disposable) to

allow for sensor and battery replacement.

● Single-Gas HCN Monitors (Quantity: 2): Dedicated Hydrogen Cyanide (HCN)

monitors for specialized environments. These units must be fully serviceable (non-

disposable) to allow for sensor and battery replacement.

B. Mounting & Accessories

● Apparatus Mounts (Quantity: 8): Designed for secure vehicle or wall installation,

featuring integrated charging capabilities for the four-gas monitors.

● Confined Space Pump Unit (Quantity: 1): An external or integrated pump compatible

with the specified four-gas monitors. Must include at least 15 feet of sampling hose and a

probe.

C. Calibration & Maintenance Station

● Automated Docking Station: A modular automated bump and calibration "docking

station" system capable of performing automated bump tests, calibrations, and data

logging for both the four-gas and single-gas monitors.

● Calibration Gas: Must include all necessary Four-Gas mix calibration gas and HCN

calibration gas.

● Integration Equipment: A complete "turn-key" setup that includes all necessary

regulators (demand flow or constant flow as required by the station) and required tubing.

3. SUPPORT & SERVICE REQUIREMENTS

To ensure the longevity and reliability of the equipment, vendors must include the following in

their proposal:

● On-Site Training: Comprehensive "Train-the-Trainer” or end-user operation and

maintenance training provided by a factory-authorized representative. This must cover

six sessions over 3 days to accommodate all personnel.

● Local Service Center: Proof of a local or regional service center that is capable of

performing repairs, sensor replacements, and annual certifications to minimize

department downtime.

● Pricing & Total Cost of Ownership:

○ Itemized pricing for all hardware and software (if applicable).

4. SUBMISSION INSTRUCTIONS

Please submit your completed proposal by the deadline. Ensure the package is clearly marked

'Gas Monitor RFP' and addressed to Chief Bob Graff at the Rock Island Fire Department.

Direct any questions regarding this RFP to Chief Graff using the provided contact information.

Commodity Codes

• NAICS 334516Analytical Laboratory Instrument Manufacturing
• NAICS 334519Other Measuring and Controlling Device Manufacturing

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