Project Information

Bid Title

Authorized Red Dot Mobile HVAC System Maintenance, Repair, and OEM Parts

Issuing Agency

City of Pasadena

Location

California

Published Date

Aug 19, 2026

Closing Date

Sep 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-IFB-LM-0001

Original Source

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Bid Documents

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Project Description

Project ID: 2026-IFB-LM-0001

Title: Authorized Red Dot Mobile HVAC System Maintenance, Repair, and OEM Parts

Addenda: 0

Release Date: 8/19/2026

Due Date: 9/2/2026

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Authorized Red Dot Mobile HVAC System Maintenance, Repair, and OEM Parts

Competitive Bid

Public Works Department, BSFMD

44131 , 441310 , 811111 , 81119 , 811198

Project ID: 2026-IFB-LM-0001

Release Date: Wednesday, August 19, 2026

· Due Date: Wednesday, September 2, 2026 3:00pm

Posted Wednesday, August 19, 2026 8:42am

All dates & times in Pacific Time - Los Angeles

Draft Response No Bid

Time Remaining: 13 days, 20 hours, 38 minutes

Post Information

Posted At:Wed, Aug 19, 2026 8:42 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Pasadena Public Works Department, Building Systems and Fleet Management Division (BSFMD) is seeking bids from qualified vendors to provide diagnostic, preventative maintenance, repair, replacement, and Original Equipment Manufacturer (OEM) parts for Red Dot mobile heating, ventilation, and air conditioning (HVAC) systems installed on City fleet vehicles and equipment. The City intends to award a five-year contract to provide a reliable source for maintaining Red Dot HVAC systems, ensuring vehicle reliability, operator comfort, and safe operation while minimizing equipment downtime.

Background

The City of Pasadena maintains a diverse fleet of approximately 1,100 vehicles and equipment, many of which are equipped with Red Dot mobile HVAC systems. These systems provide heating, cooling, ventilation, and defrost capabilities that are essential for safe and efficient operation of City vehicles and equipment in varying environmental conditions.

Routine preventative maintenance, diagnostics, repairs, and timely replacement of failed components are necessary to maintain proper HVAC performance, reduce unexpected equipment failures, extend the service life of City assets, and minimize equipment downtime. The City requires access to qualified technicians and genuine OEM Red Dot parts to ensure repairs are performed in accordance with manufacturer specifications and applicable regulatory requirements.

Timeline

Release Project Date:

August 19, 2026

Question Submission Deadline:

August 26, 2026, 2:00pm

Bid Submission Deadline:

September 2, 2026, 3:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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