Project Information

Bid Title

Request For Proposals Professional Surveying and Polling Services for Public Engagement Efforts

Issuing Agency

City of Craig

Location

Colorado

Published Date

Jan 7, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Description	Opening Date/Time	Closing Date/Time
Request For Proposals Professional Surveying and Polling Services for Public Engagement Efforts	January 07, 2026 8:00 AM	February 11, 2026 2:00 PM

Attachment Preview

City of Craig, Colorado

Request for Proposal (RFP)

Professional Surveying & Polling Services for Public Engagement Efforts

I. Introduction

The City of Craig, Colorado (“City”) is seeking Request for Proposals (RFP) from experienced firms specializing in

statistically valid public opinion polling, community surveying, and strategic public engagement. The selected

Consultant will support the City as it prepares for a potential November 2026 tax initiative related to the proposed

Craig Sports Complex. Accurate public sentiment is critical for long‑term financial planning and ensuring

transparent, community‑driven decision making.

II. Project Background

Craig’s two outdoor seasonal pools have long served as core recreational amenities. The lap pool is nearing 50

years of service, while the wave pool recently celebrated its 40th anniversary. Both are heavily utilized and

increasingly costly to maintain.

A 2022 Feasibility Study identified:

• Approximately $2 million in repairs needed to bring existing pools to standard.

• Strong community support for a year‑round indoor aquatic facility.

• Public desire for additional indoor recreation space such as gymnasiums.

In 2025, the City engaged Ohlson Lavoie Corporation (OLC) to complete Phase 1 Programming & Concept Planning

and Phase 2 Schematic Design. With design and planning advancing, the City now seeks a qualified polling and

public engagement partner to help guide the next phase: community sentiment validation, strategic

communication, and ballot‑related preparation.

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III. Minimum Qualifications

Consultants must meet the following minimum requirements:

• Completion of at least three (3) comparable municipal or ballot‑related polling or public outreach projects within

the past five years.

• Demonstrated experience working with Colorado municipalities, specifically within the parks and recreation

sector (preferred).

• Demonstrated experience conducting statistically valid surveys with transparent methodology.

• Ability to deliver project management, reporting, and public engagement materials on schedule.

IV. Scope of Services & Deliverables

A. Funding Proposal Recommendations

• Analyze potential funding strategies.

• Provide data‑informed messaging guidance.

B. Community Voting Analysis

• Develop voter profiles and turnout likelihood models.

• Identify key demographic and attitudinal segments.

C. Community Survey Development & Implementation

• Firm to create detailed survey(s) to lead the mailing and return of complete surveys, and compile and

analyze results.

• Number of surveys to be identified by the Consultant to be a statistically valid survey

providing a high level of confidence. The City of Craig is seeking guidance from the professional consultant

to establish methodology as it relates to a high level of confidence, validity and community makeup. The

survey must be statistically valid utilizing the following at a minimum (but not limited to):

a. Mail out a pre‑notification postcard prior to mailing the survey.

b. Mail out/mail back methodology with pre‑addressed, postage paid return envelope.

c. At least one (1) text message to encourage responses.

d. Providing pre‑addressed, postage‑paid return envelope.

e. Weighting the results as necessary to accurately reflect the demographics of the population.

f. Formatted survey, printing, mailing, receipt of responses and compilation of results.

g. Detailed analysis of survey results.

• Develop informational strategies to be sent to all registered voters providing them with updates on project.

• Develop messaging for presentations.

• Prepare a list of Frequently Asked Questions (FAQ) with answers.

• Multi‑platform distribution strategy (mail, digital, text).

• Final report, data tables, and cross‑tabulations.

• Consultant warrants that all surveys shall be conducted using professionally accepted statistical

methodologies consistent with the confidence levels and margins of error stated in this RFQ.

• If the City determines that survey results are materially unreliable due to methodological flaws, sampling

errors, weighting errors, or Consultant negligence, the Consultant shall, at no additional cost to the City,

correct the deficiencies or re-administer the survey as directed by the City.

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D. Community Task Force Support

• Identify and engage with Community Champions for the project.

• Facilitate up to two (2) meetings.

• Provide talking points and advocacy tools.

E. Public Engagement Timeline & Budget

• Produce a detailed engagement calendar through November 2026.

• Provide a budget outlining recommended communication phases.

F. Graphics & Media Support

• Produce informational graphics, social media assets, digital ads, and print materials.

• Ensure message consistency across all public‑facing platforms.

G. Presentation to City Council

• Present survey findings, engagement insights, and funding recommendation analysis.

H. Ballot Question Assistance

• Provide preliminary review and final ballot language questions.

• Produce community‑facing ballot education materials (non‑advocacy).

I. Non-Advocacy and Election Law Compliance

Consultant’s services related to polling, surveys, messaging, public engagement, and ballot-related activities

shall be limited to non-advocacy, informational, and educational activities, as further governed by the election

law compliance requirements set forth in Attachment B.

J. Optional Services -List of Additional Services Offered by Firm that May Enhance Overall Project,

If Available.

V. Proposal Submission Requirements

Proposals must include the following, in order:

1. Cover Letter – Firm name, address, contact information.

2. Statement of Qualifications – Overview of firm capabilities and team roles.

3. Relevant Project Experience – Summaries of three (3) similar projects.

4. Key Personnel – List and brief biographies of assigned team members.

5. Approach & Methodology – Proposed process, tools, and communication strategy.

6. Deliverables & Timeline – Expected sequencing and major milestones.

7. Detailed Budget & Fee Proposal – Itemized by:

• Community Survey

• Task Force Support

• Graphics & Media

• Presentation to City Council

• Reimbursable Expenses

8. Optional Services Pricing (if offered).

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*Please note, City staff does not have capacity to provide support services or separately lead any mailings or

establishment of community groups. Project budget should outline all expenses per tasks.

VI. Evaluation Criteria

Proposals will be evaluated on:

• Experience & Qualifications – 30%

• Approach & Methodology – 30%

• Team Expertise – 20%

• Fee Proposal – 10%

• Overall Value to the City – 10%

The City may shortlist firms for interviews but is not required to do so. Selection is based on best overall value, not

lowest cost.

VII. Submission Instructions

Deadline for Submission: February 11, 2026, at 2:00 p.m. (MST)

Submit Proposals To: Katie Carmody

City of Craig – City Clerk’s Office

300 West Fourth Street

Craig, CO 81625

Electronic submissions may be accepted via email at: kcarmody@cityofcraig.org Late proposals will not be

accepted.

VIII. Questions

Questions or requests for clarification should be directed at:

Katie Carmody, City Clerk/HR Director

Email: kcarmody@cityofcraig.org

Phone: 970-826-2008

IX. Anticipated Timeline

Distribution of Request for Proposals

January 7, 2026

Questions & Inquires Deadline

January 23, 2026

Response to Questions

January 30, 2026

*Response to questions will be posted on City website by the end of business day.

Proposal Due Date

February 11, 2026, at 2:00 p.m. (MST)

Interviews with Selected Candidates

Week of February 16, 2026

Recommendation to City Council

February 24, 2026

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Commodity Codes

• NAICS 541370Surveying and Mapping (except Geophysical) Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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