Project Information

Bid Title

Willow Lake Dredging and Pond Retrofit, RFQ 683927

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Dec 9, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 683927

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 683927
Bid Title:	Willow Lake Dredging and Pond Retrofit, RFQ 683927
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to remove accumulated sediment of 10,000 Cubic Yards (CY) and install two (2) forebays and one (1) aquatic bench on Willow Lake in the Sugarland Run Community. The Project will involve removing, hauling, and disposing of accumulated sediment from the pond, installing two (2) forebays at existing inflows to the pond, and installing one (1) aquatic bench with breaks for public use. The Project will also include the replacement of existing asphalt trails, if any, destroyed by the Project, restoring the site, and implementing landscaping. Pre-Bid Conference:Â A Pre-Bid Conference will be held virtually using Microsoft Teams on December 16, 2025, at 11:00 a.m. for clarification of any questions on the plans and specifications. Publication Date/Time: 12/9/2025 10:30 AM Publication Information: Invitation for Bid Closing Date/Time: 1/21/2026 4:00 PM Pre-bid Meeting: December 16, 2025 @ 11:00 a.m. Contact Person: Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP Please see the attached document RFQ 683927 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 683927 (PDF) Attachment 4- General Conditions (PDF) Attachment 5- Prevailing Wage- LOUD-25-0018 (PDF) View Solicitation Abstract (PDF)

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Loudoun County, Virginia

INVITATION FOR BID

WILLOW LAKE DREDGING AND POND RETROFIT

ACCEPTANCE DATE:

Prior to 4:00 p.m., January 21, 2026 “Local Time”

IFB NUMBER:

RFQ 683927

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.

1st Floor, Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

PLEASE NOTE:

A. Plans & Specifications: To obtain the plans and specifications for this Project, send an

email to the Invitation for Bid point of contact/Contracting Officer below and the County

will make them available using the Microsoft One Drive. Bidders will receive a first email

from the Contracting Officer. Then, bidders will be prompted to enter a verification code.

The verification code will be from no-reply@sharepointonline.com. Please note that this

email often goes into spam/ junk folder.

Please note, the Project Specifications contain Geotechnical information

and a Geotechnical Report Release form signed by an individual authorized

to bind the firm into a contract MUST be signed and submitted prior to

obtaining the plans and specifications.

Please attach the Geotechnical Report Release Form to your email requesting

access to the files using Microsoft One Drive.

B. Pre-Bid Conference. A Pre-Bid Conference will be held virtually using Microsoft Teams on

December 16, 2025, at 11am for clarification of any questions on the plans and

specifications. See the Microsoft Teams login information provided below. To participate

in the audio portion of the opening, please dial the number provided below and follow the

prompts as designated. After the project information has been provided, the Contracting

Officer will also provide a high-level overview of the supplier registration process and

online submission of proposals through iSupplier. To participate by computer, connect to

the link provided and follow the prompts as designated:

Join the meeting now

Meeting ID: 270 448 580 051 84

Passcode: 4yG9Sv6s

Dial in by phone

+1 757-600-4923

Phone conference ID: 128 635 681#

C. Site Inspection. Please read this section carefully. Instructions to participate in a site

inspection (if provided) can be found in Section 22, Instruction to Bidders, Paragraph 22.5.

Please read this section carefully as there may be specific dates established to register

for the site inspection.

The terms and conditions contained in this Invitation for Bid and in the County-Contractor

Agreement are not negotiable.

Requests for information related to this Invitation should be directed to:

Name: Nebila Kurtu, NIGP-CPP, CPPB, VCCO, FMP

Contract Officer

(571) 627-7455

Nebila.kurtu@loudoun.gov

This document can be downloaded from our website: www.loudoun.gov/Procurement

Issue Date: December 9, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

IFB # RFQ 683927

Willow Lake Dredging and Pond Retrofit

Page 2 of 42

INVITATION FOR BID

WILLOW LAKE DREDGING AND POND RETROFIT

SECTION/TITLE

PAGE

1.0 PURPOSE ......................................................................................................................................... 4

2.0 COMPETITION INTENDED .............................................................................................................. 4

3.0 PREVAILING WAGE RATES ........................................................................................................... 5

4.0 BIDDER MINIMUM QUALIFICATIONS ............................................................................................ 6

5.0 SPECIFICATIONS............................................................................................................................. 8

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT................................................ 8

7.0 DISCREPANCIES ............................................................................................................................. 8

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT ..................... 9

9.0 PAYMENT OF TAXES ...................................................................................................................... 9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE ........................................... 9

11.0 ETHICS IN PUBLIC CONTRACTING ............................................................................................... 9

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED..............................….…10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR……………………………………10

14.0 DRUG-FREE WORKPLACE........................................................................................................... 11

15.0 FAITH-BASED ORGANIZATIONS ................................................................................................. 11

16.0 EXEMPTION FROM TAXES ........................................................................................................... 11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS ............................... 11

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS ........... 12

19.0 CONSTRUCTION CONTRACT RETAINAGES.............................................................................. 13

20.0 ESCROW ACCOUNT FOR RETAINED FUNDS ............................................................................ 13

21.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................................................ 14

22.0 INSTRUCTIONS TO BIDDERS ...................................................................................................... 14

23.0 PRICING PAGE............................................................................................................................... 24

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

ATTACHMENT 5:

ATTACHMENT 6:

COUNTY-CONTRACTOR AGREEMENT (contained herein)

GEOTECHNICAL REPORT RELEASE FORM (contained herein)

ESCROW AGREEMENT (contained herein)

GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

PREVAILING WAGE RATES- LOUD-25-0018

PLANS AND SPECIFICATIONS DATED JULY 8, 2025

Authorized by:

Date:

IFB # RFQ 683927

Willow Lake Dredging and Pond Retrofit

Page 3 of 42

WILLOW LAKE DREDGING AND POND RETROFIT

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(County) to obtain the services of a qualified General Contractor to remove

accumulated sediment of 10,000 Cubic Yards (CY) and install two (2) forebays

and one (1) aquatic bench on Willow Lake in the Sugarland Run Community.

The Project will involve removing, hauling, and disposing of accumulated

sediment from the pond, installing two (2) forebays at existing inflows to the

pond, and installing one (1) aquatic bench with breaks for public use. The

Project will also include the replacement of existing asphalt trails, if any,

destroyed by the Project, restoring the site, and implementing landscaping.

1.2 The County Construction Contract resulting from this IFB requires the payment

of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The costs associated with the removal of any and all unsuitable soils and/or

rock encountered below subgrade (as defined in Specification in Section 10

of the Plans and Specification), during the construction of this Project shall

be borne by the County. The County requests that the Contractor provide

unit prices for unsuitable soils removal and rock removal. Unit Prices shall

include the import of suitable material as needed to replace those quantities

removed (It shall be assumed that suitable material will be procured from an

off-site source). Unit prices shall be included on the Pricing Page of the Bid

and shall be multiplied times an assumed quantity provided by the County

for an extended price. The extended price shall be carried by the County as

an Owner’s Allowance in the final Contract Price and will be paid to the

Contractor on a “per occurrence” basis, with any remaining allowance(s)

being returned to the County upon completion of the Project. This will apply

to all excavations with the only exception being drilling activities (i.e. borings,

geothermal wells, etc.). In these specific instances the Contractor should

assume that rock will be encountered and price the drilling accordingly as

part of their Base Bid Cost. Refer to Specification 312000 of the Plans and

Specification for soil classification and responsibility for all unsuitable soils

and/or rock encountered above subgrade.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the bidder's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids

to close.

IFB # RFQ 683927

Willow Lake Dredging and Pond Retrofit

Page 4 of 42

3.0 PREVAILING WAGE RATES

Remuneration for any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 5 to this IFB.

3.1. The General Contractor awarded a County Construction Contract as a

result of this IFB, and any sub-contractors hired by the General Contractor

to perform Work on the County Construction Contract resulting from this

IFB, shall pay wages, salaries, benefits, and other remuneration to any

mechanic, laborer, or worker employed, retained, or otherwise hired to

perform Work in connection with the resulting County Construction Contract

at or greater than the prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of

all wages due, plus interest at an annual rate of eight percent accruing from

the date the wages were due; and (ii) shall be disqualified from bidding on

public contracts with any public body until the contractor or subcontractor

has made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this section

is guilty of a Class I misdemeanor.

3.3. After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath, to the

Commissioner of Labor and Industry the pay scale for each craft or trade

employed on the Project to be used by such contractor and any of the

contractor’s subcontractors for work to be performed under such public

contract. This certification shall, for each craft or trade employed on the

Project, specify the total hourly amount to be paid to employees, including

wages and applicable fringe benefits, provide an itemization of the amount

paid in wages and each applicable benefit, and list the names and

addresses of any third-party fund, plan or program to which benefit

payments will be made on behalf of employees. The certification shall be

sent to the Commissioner of Labor and Industry each pay period for the

duration of the Project.

3.4. The General Contractor awarded a County Construction Contract as a

result of this IFB, shall keep, maintain, and preserve (i) records relating to

the wages paid to and hours worked by each individual performing the work

of any mechanic, laborer, or worker and (ii) a schedule of the occupation or

work classification at which each individual performing the work of any

mechanic, laborer, or worker on the public works Project is employed during

each workday and week. The employer shall preserve these records for a

minimum of six (6) years and make such records available to the

Department of Labor and Industry within ten (10) days of a request and shall

IFB # RFQ 683927

Willow Lake Dredging and Pond Retrofit

Page 5 of 42

Commodity Codes

• NAICS 237990Other Heavy and Civil Engineering Construction

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