Project Information

Bid Title

ITB: Vehicle Ice Cream Vending

Issuing Agency

Town of Coventry

Location

Connecticut

Published Date

Apr 1, 2026

Closing Date

Apr 24, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	ITB: Vehicle Ice Cream Vending
Category:	Services
Status:	Open

Description: TOWN OF COVENTRY INVITATION TO BID Vehicle Ice Cream  Vending The Town of Coventry is accepting proposals for vehicle ice cream vending at Patriots Park and Lisicke Beach. The operator of this concession must adhere to the guidelines and boundaries set up in this agreement. Deadline for request is Friday April 24 th .  Proposals must be returned in a sealed envelope by noon on Friday April 24th, labeled “Ice Cream Sales”, to the Town Managers Office, Town Hall, 1712 Main St Coventry, CT. Contact the Parks and Recreation Director, Lesley Munshower at For security reasons, you must enable JavaScript to view this E-mail address. or 860-742-4068 for  further information, and/or questions. Coventry is an affirmative action/equal employment opportunity employer. Minority/Women's Business Enterprises are encouraged to apply. Publication Date/Time: 4/1/2026 12:00 AM Closing Date/Time: 4/24/2026 12:00 PM Contact Person: Lesley Munshower, Director of Parks & Recreation 860-742-4068 Email: lmunshower@coventry-ct.gov Related Documents: Ice Cream Sales Proposal Ice Cream Vending ITB

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Town of Coventry

Ice Cream Sales Proposal

The Town of Coventry is accepting proposals for vehicle ice cream vending at Patriots Park and Lisicke

Beach. The operator of this concession must adhere to the guidelines and boundaries set up in this

agreement: Deadline for request is Friday April 24th. Proposals must be returned in a sealed envelope,

labeled “Ice Cream Sales”, to the Town Managers Office at the Coventry Town Hall by noon on Friday

April 24th.

The following requests for proposal are made for furnishing the material/services for the Town of

Coventry, Connecticut.

The undersigned declares that the amount and nature of the materials/service to be furnished is

understood and that the nature of this proposal is in strict accordance with the conditions set forth and

is a part of this proposal, and that there will at no time be a misunderstanding as to the intent of the

specifications or conditions to be overcome or pleaded after the proposals are opened.

The undersigned, in submitting this proposal, represents that they are an equal opportunity employer,

and will not discriminate with regards to race, religion, color, national origin, age and sex in the

performance of this contract.

The undersigned affirms that they are duly authorized to execute this contract that this company,

corporation, firm, partnership or individual has not prepared this proposal in collusion with any other

proposals, and that the contents of this proposal as to prices, terms or conditions of said bid have not

been communicated by the undersigned nor by any employee or agent or any other person engaged in

this type of business prior to the official opening of this proposal.

Concession Services

Respectfully Submitted,

Federal ID #: ___________________________________

____________________________

Signature

_________

Date

_____________________________________________________________________________________

Printed Name

Title

_____________________________________________________________________________________

Company Name

Contact Person

_____________________________________________________________________________________

Mailing Address

_____________________________________________________________________________________

Phone #

Email Address

Proposal Amount: $______

Town of Coventry

AGREEMENT

1. There will be NO Refunds of bid/proposal amounts due to the closure of the Beach due to health

of the lake water or inclement weather.

2. The vendor can operate this mobile concession May 23, 2026 – September 7, 2026.

3. Payment for the contracted amount is due by May 18, 2026. If payment is not received by this

date the contract is terminated.

4. Vendor must follow all town health and vending rules/ordinances.

5. Concessions are limited to ice cream (and like products) and non alcoholic beverage sales.

6. The vendor will have the privilege to enter and park their vehicle at Patriots Park and Lisicke

Beach in a designated parking location determined by staff. No parking in the fire lane.

7. The operator will continue to maintain their vending and health license and certificate of

insurance current with the Town of Coventry and its agencies. A copy will be kept on file with the

Parks and Rec Office.

8. The operator and the areas of vending will be evaluated by the Town of Coventry Police

Department and Town staff.

9. Patriots Park and Lisicke Beach are open Monday – Friday 10am – 6pm and Saturday and Sunday

9am – 7pm, weather permitting. Vendors may only be present in the Parks during these hours.

10. The agreement excludes the Coventry Fireworks Event on Saturday June 27th and Sunday June

28th.

11. The Town shall be held harmless from any liabilities associated with the vendor and/or their

partners.

12. The vendor shall keep areas clean of any debris generated by their operation.

13. The vendor cannot dump trash generated from the concession into any Town/Park receptables

or dumpsters.

14. This permit is only for Patriots Park and Lisicke Beach. Vendor may only sell at those locations in

Town.

15. The Town of Coventry reserves the right to terminate this agreement if areas of the agreement

are breached.

16. All employees of the vendor must provide their name, address, and phone number to the Parks

and Recreation Department. This information will be kept in the vendor’s file.

17. The Town of Coventry reserves the right to perform background checks on any vendors and

vendor staff using the park for business.

18. The Town of Coventry reserves the right to reject any or all applicants at its sole discretion if

deemed to be in the best interest of the Town of Coventry.

19. Vendor must be an equal opportunity employer and not discriminate with regards to race,

religion, color, national origin, age, or sex in regards to this contract agreement.

20. Vendors who are awarded for the 2026 season but violate the agreement will be ineligible to

apply in the 2027 season.

Commodity Codes

• NAICS 454210Vending Machine Operators

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