Project Information

Bid Title

RFP (Non-Bid): “Timeless Connections” Bus Shelter Art Phase II

Issuing Agency

City of Park

Location

Utah

Published Date

Feb 16, 2026

Closing Date

May 1, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP (Non-Bid): “Timeless Connections” Bus Shelter Art Phase II

• Department: Transportation and Planning, Public Affairs, Transit Bus, Points of Interest, Community Engagement, Community Development
• Category: Current RFP's and Bids
• Start Date: 02/02/2026 3:15 PM
• Close Date: 05/01/2026 5:00 PM

“Timeless Connections” Bus Shelter Art Phase II

Full RFP available for review via this link.

The City invites experienced artists and artist teams to submit proposals to create and install artwork that will enhance up to 21 bus shelters throughout Park City, celebrating the spirit of “Timeless Connections.” Artists or artist teams may submit designs for one or multiple shelters, or propose a cohesive concept for the entire collection. The final number of shelters is subject to change based on guidance from the Engineering and Transportation teams. Please see the RFP details here for more information.

Important Dates

• Pre-Proposal Meeting:  Wednesday, April 15 at 1:00 a.m. | Executive Conference Room or Via Zoom link
• All questions Due: Friday, April 17 at 5:00 p.m.
• Proposals Due: Friday, May 1 at 5:00 p.m.

Attachment Preview

Park City Municipal Corporation (“PCMC” or “City”)

REQUEST FOR PROPOSALS (“RFP”) (NON-BID) FOR

“Timeless Connections”

Bus Shelter Art Phase II

Respondents or their agents are instructed not to contact or seek references from City

employees, agents or contractors of the City, selection committee members, the Mayor’s

office or staff, members of the City Council and Planning Commission, or attempt to externally

manipulate or influence the procurement process in any way, other than through the

instructions contained herein, from the date of release of this RFP to the date of execution of

the agreement resulting from this solicitation. City, in its sole discretion, may disqualify a

Respondent for violation of this provision.

RFP Non-Bid Template 9-25

REQUEST FOR PROPOSALS (NON-BID)

PCMC is inviting proposals from qualified persons or firms (“Respondents”) to provide art for 21 bus

shelters in various locations in Park City, Utah. Project locations are attached as Exhibit A.

PROPOSALS DUE: By 5:00 p.m. on Friday, May 1, 2026.

Submit proposals electronically via email to Stephanie Valdez, stephanie.valdez@parkcity.gov. The

proposals will be opened after the submission deadline.

RFP AVAILABLE: The RFP will be available on Monday, February 2, 2026, on the PCMC website. Any

modifications to the RFP or responses to questions submitted will be added as an addendum to the RFP

posted on the PCMC website. It is the responsibility of Respondents to regularly check for addenda.

QUESTIONS: All questions regarding this RFP must be submitted in writing to Stephanie Valdez at

stephanie.valdez@parkcity.gov by 5:00 p.m. on Friday, April 17, 2026. Please do not submit the same

question multiple times.

PRE-PROPOSAL MEETING: A pre-proposal meeting will be held at 1:00 pm on Wednesday, April 15,

2026, at City Hall, 445 Marsac Avenue, Third Floor Executive Conference Room, Park City, Utah. A virtual

option is available via Zoom.. Attendance is strongly encouraged for all Respondents. Requests for

reasonable accommodation at the pre-proposal meeting shall be made no later than 48 hours in

advance to the Project Contact below. Accommodation may include alternative formats, interpreters,

and other auxiliary aids.

PROJECT LOCATION: Various locations throughout the City as shown on Exhibit A.

PROJECT DESCRIPTION (brief): Art Installations on Improved Bus Shelters.

PROJECT DEADLINE: November 30, 2026

OWNER:

Park City Municipal Corporation

P.O. Box 1480

Park City, UT 84060

CONTACT:

Stephanie Valdez, Art Coordinator

stephanie.valdez@parkcity.gov

Proposals will remain valid for 90 days after submission. PCMC reserves the right to reject any or all

proposals received for any reason. Furthermore, PCMC reserves the right to change dates or

deadlines related to this RFP. PCMC also reserves the right to waive any informality or technicality in

proposals received when in the best interest of PCMC.

RFP Non-Bid Template 9-25

I. Introduction.

The City previously commissioned artistic bus shelters enhancing transit riders’ experience at

functional bus shelters with new artwork.

In 2024, the City embarked on a phased renovation of its bus shelters. A Call for Artists was

issued, resulting in eight shelters being enhanced with new artwork. In collaboration with the

Transportation Team and the Public Art Advisory Board, the City is initiating Phase II of the

project. For this phase, we encourage artists to think creatively about the use of both space and

negative space.

II. Scope of Project.

The City invites experienced artists and artist teams to submit proposals to create and install

artwork that will enhance up to 21 bus shelters throughout Park City, celebrating the spirit of

“Timeless Connections.” Artists or artist teams may submit designs for one or multiple shelters,

or propose a cohesive concept for the entire collection. The final number of shelters is subject

to change based on guidance from the Engineering and Transportation teams.

The theme “Timeless Connections” reflects the heart of Park City, weaving together its storied

past with its dynamic present and exciting future. This theme invites artists to explore the

relationships, histories, and transformations that have shaped the community over time.

Proposals should incorporate this concept while drawing inspiration from the City’s bus route

color palette, rich heritage, natural beauty, and vibrant culture. Bus Routes are linked here.

Exhibit “A” identifies the locations of the shelters, circled in red. An interactive map is linked

here. Artwork will be applied exclusively to the wooden panels of each shelter or wooden

components, with all other structural components excluded. Shelter sizes and corresponding

panel dimensions are as follows:

Shelter Panel Dimensions & Quantities:

• Thirteen 4’ x 8’ shelters: Each shelter includes two panels, each measuring 87” x 48”

• Six 6’ x 15’ shelters: Each shelter includes four panels, each measuring 87” x 45”

• Two 6’ x 24’ shelters: Each shelter includes six panels, each measuring 87” x 48”

Note: Overall shelter dimensions may be subject to slight adjustments, and any elements added

to the top of the shelter may not exceed a height of 4 feet. Artwork will be applied exclusively to

the wooden panels or wooden components by the selected artists or artist teams; all other

structural components are excluded from the project area. Building, Planning, Engineering and

Transit departments may review artwork to ensure compliance with maintenance, safety, and

operational requirements of the 21 bus shelters.

Design Flexibility:

RFP Non-Bid Template 9-25

Artists are encouraged to create designs that are flexible, as the Public Art Advisory Board will

review submissions and determine both the selected artwork and their placement across all 21

shelters. Proposals should indicate whether a design is intended for a specific shelter size or if it

can function as a universal design adaptable to any one shelter dimension. This will allow the

Board to consider the best fit for each location while maintaining artistic integrity.

III. Compensation.

The City has allocated funding for artwork based on shelter size as follows:

• Thirteen 4’ x 8’ shelters: $5,000 per shelter

• Six 6’ x 15’ shelters: $7,500 per shelter

• Two 6’ x 24’ shelters: $10,000 per shelter

IV. Contents of Proposal and Evaluation Criteria.

A. Required content and minimum qualifications.

Proposals will be evaluated on the criteria listed below. Proposals are limited to 10 pages

and must be submitted as one single PDF. Submissions that are received as multiple

attachments will not be considered.

Proposals must include:

• Artist Statement, Previous Work and References

Introduce yourself and your artistic background, highlighting relevant experiences.

Provide examples of previous public art installations or other relevant artwork that

demonstrate your artistic talent and capability to deliver high-quality projects. Include

references where applicable.

• Conceptual Design & Artwork Description

Provide detailed visual representations of your proposed artwork, which may include

sketches, renderings, or digital illustrations for a bus shelter. In writing describe your

interpretation of the theme “Timeless Connections,” and explain how your artistic vision

reflects or contributes to Park City’s past, present, and cultural identity.

• Maintenance Plan

Include a list of materials used and recommendations for regular maintenance and

repairs to ensure the artwork maintains its visual impact and bus shelter structural

integrity over time.

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If Respondent proposes to use a third party (subcontractor, subconsultant, etc.) for

completing all or a portion of the scope of work requirements, state the name and identify

the portion of the scope of work to be completed by a third party.

B. Evaluation Criteria.

Each member of the selection committee shall use the evaluation criteria and percentage

weights below to establish their ranking of the Respondents. The committee shall then use

these individual rankings to establish an aggregate ranking of all the acceptable proposals.

• Artistic Approach and Satisfaction of Project Elements – (50%)

The proposal aligns with the project elements specified in the RFP, including artistic and

creative design, and the Timeless Connections theme.

• Alignment with Project Goals – 20%

Alignment with the PAAB Mission Statement, including the degree to which the

Respondent’s approach, design, or work reflects the values and spirit of Park City. Refer

to the Public Art Advisory Board’s Mission and Statement here.

• Plan of Operation, Past Performance and Experience – (20%)

The quality of the Respondent’s operation plan and ability to deliver a final product. The

artist/artist team’s history of successful projects, especially those related to public art or

similar initiatives.

• Local Connection – (10%)

Priority will be given to local artists from Park City. Artists from nearby areas or those

with a strong connection to Park City will receive secondary consideration, with

additional points awarded for demonstrated local ties. All other Respondents will be

evaluated according to the standard review criteria.

PCMC reserves the right to reject any and all proposals for any reason. Proposals lacking required

information will not be considered. The award of a contract may be subject to approval by City

Council.

V. Government Records Access and Management Act.

PCMC will maintain a nonpublic process for the duration of this solicitation in accordance with

Government Records Access and Management Act, Title 63G, Chapter 2 of the Utah Code

(“GRAMA”). Pursuant to Utah Code § 63G-2-305(6), all records related to this RFP, including

but not limited to proposals, evaluation, and selection procedures, and any records created

during the evaluation and selection process will remain nonpublic records during the

procurement process. After execution of a contract, all submittals will be treated as public

records in accordance with the requirements of GRAMA unless otherwise claimed by the

Respondent as exempt from disclosure pursuant to Utah Code § 63G-2-309, as amended. The

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