Project Information

Bid Title

SCDRFP25105: 2026 Plant Sale Procurement

Issuing Agency

Snohomish Conservation District

Location

Washington

Published Date

Apr 28, 2025

Closing Date

Dec 31, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

SCDRFP25105: 2026 Plant Sale Procurement

Snohomish Conservation District (SCD) is selecting nurseries to provide plants for the 2026 Plant Sale.

SCD Annual Plant Sale online pre-orders will be in January 2026. Plant orders from nurseries will need to be delivered to Evergreen State Fairgrounds, Monroe, WA or available for pickup on March 2 and/or 3, 2026 by SCD staff.

All proposals must be submitted electronically through the SCD Submission Form no later than 11:59 PM on December 31, 2025.

SCDRFP25105: RFP Packet

2026 Plant Request Table

SCDRFP25105: Submission Form

SCD reserves the right to amend this solicitation for administrative or technical purposes or to make no awards.

Attachment Preview

REQUEST FOR PROPOSALS

Snohomish Conservation District

528 91st Ave NE Suite A

Lake Stevens, WA 98258

www.SnohomishCD.org

Project Point of Contact

Name: Penny Crispin

Email: pcrispin@snohomishcd.org

Phone: (425) 535-0530

2026 Plant Sale Procurement

RFP Number: SCDRFP25105

Date Issued: 04/21/2025

CONTENTS

Important Dates

2

Overview

2

Timeframe

3

Selection Considerations

3

Contracting, Invoicing, and Payment

3

Submittals For Consideration

3

IMPORTANT DATES

April 21, 2025

April 21, 2025 thru December 31, 2025

December 2025

March 2-3, 2026

March 2026

Solicitation posted, RFP open

RFP open, plant material review period, order finalization,

deposit payments as needed

Confirm plant availability

Plant materials delivered to Evergreen State Fairgrounds,

Monroe, WA or available for pick up by SCD staff

Final payment post plant material delivery

OVERVIEW

Snohomish Conservation District (SCD) is selecting nurseries to provide plants for the 2026 Plant Sale.

SCD annual plant sale online pre-orders will be in January 2026. Plant orders from nurseries will need to be

delivered to Evergreen State Fairgrounds, Monroe, WA or available for pick up on March 2 and/or 3, 2026 by

Snohomish CD staff.

SCD reserves the right to amend this solicitation for administrative or technical purposes or to make no awards.

Eligible Applicants

Any firm, association or corporation or any person in a controlling capacity or any position involving the

administration of federal, state or local funds is not currently under suspension, debarment, voluntary exclusion,

or a determination of ineligibility by any agency; has not been suspended, debarred, voluntarily excluded or

determined ineligible by any agency within the past three (3) years; does have a proposed debarment pending;

has not been indicted, convicted or has not had a civil judgment rendered against said person, firm, association or

corporation by a court of competent jurisdiction in any matter involving fraud or misconduct with the past three

(3) years.

TIMEFRAME

SCD will review plant availability and price lists, create orders, and pay deposits between April 21st and December

2025.

In December 2025, vendors will reconfirm to SCD the available plant volumes, prior to SCD opening online pre-

orders in January 2026.

2026 Plant Sale Procurement

Page 2 of 3

All orders are required to be delivered to Evergreen State Fairgrounds, Monroe, WA or available for pick up by

SCD staff on March 2 and/or 3, 2026. All orders shall be inspected by SCD staff upon delivery or pick-up, and

certified that they meet expectations.

SELECTION CONSIDERATIONS

Selection Considerations:

● Preference for plant material with Western Washington provenance.

● Preference for providers who can deliver to Evergreen State Fairgrounds, Monroe March 2-3 , 2026, or

who are within 100 miles of Evergreen State Fairgrounds for plant pick up.

● Preference towards suppliers with the ability to provide multiple species.

● Preference for 12” + bare root stock (BR) of trees and shrubs for most species, where possible.

● Preference for 2”-4” potted stock where possible.

● Reliability of nursery operations (e.g., in business for more than one year, high-quality plants, pest and

disease free).

● Price of plants inclusive of delivery costs.

CONTRACTING, INVOICING, AND PAYMENT

Vendors shall provide an Invoice or Sales Order which shall serve as a contract. As all plants are purchased for

resale, SCD shall provide a current copy of its Reseller Certificate from WA Department of Revenue, to support

omission of sales tax from invoices.

SCD shall provide a deposit payment upon finalization of the sales order.

Vendors shall provide a final invoice for balance payment of sales order, after delivery / pick-up of plant materials.

SUBMITTALS FOR CONSIDERATION

Interested Vendors may submit electronically through the SCD’s webpage for District Business when the RFP

opens or may submit directly to Penny Crispin, Community Conservation Department Manager, at

pcrispin@snohomishcd.org.

The submission form collects the following:

1. Vendor contact information

2. Information about the ability to deliver and delivery fee.

3. Appendix A: 2026 Plant Request Table.

Appendix A lists SCD’s desired plants and quantities. Please complete the table with the requested information

about any species you would like to provide. Submitters may include their cost/plant, or attach a price list, or

provide a link to a current price list available online. If you are not able to provide the full quantity, please provide

a comment on the available quantity. An excel version of the 2026 Plant Request Table can be downloaded by

clicking here.

Hard copies, faxed, or telephone proposals will not be accepted.

Any other communication will be considered unofficial and non-binding on SCD. Applicants are to rely on written

statements issued by SCD.

2026 Plant Sale Procurement

Page 3 of 3

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