Project Information

Bid Title

GENERAL LEGAL SERVICES FOR EDDY COUNTY

Issuing Agency

Eddy County

Location

New Mexico

Published Date

May 14, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-04

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 26-04
Bid Title:	GENERAL LEGAL SERVICES FOR EDDY COUNTY
Category:	Eddy County Bids
Status:	Open

Description: Eddy County, New Mexico, is seeking proposals from qualified firms to obtain General Legal Services for Eddy County to meet the broad range of legal needs of the County. All work performed regarding Legal Services pursuant to this RFP will be under the direction of the County Manager with input from the Board of County Commissioners. Law firms or attorneys submitting offers must have documented experience, skills and knowledge in representing municipal, county or state governmental entities in any of, but not limited to the following areas of law: general tort liability (including highway), medical malpractice, law enforcement and corrections liability, employment law, civil rights, insurance, subrogation and contractual indemnity, construction, property rights and usage, class action litigation, Real Property, and worker’s compensation. Law firms or attorneys submitting offers must have a Principal/Owner/Director/Partner with at least five (5) years general civil litigation experience. Publication Date/Time: 5/14/2026 12:00 AM Closing Date/Time: 5/26/2026 2:00 PM Related Documents: RFP 26-04 General Legal Services for Eddy County

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EDDY COUNTY

STATE OF NEW MEXICO

REQUEST FOR PROPOSAL 26-04

GENERAL LEGAL SERVICES FOR EDDY COUNTY

Commodity Code: 961-49

EDDY COUNTY

101 W. GREENE ST.

CARLSBAD, NM 88220

Issued Date: May 14, 2026

Proposal Deadline: May 26, 2026 at 2:00 PM MST

RFP 26-04 General Legal Services for Eddy County

Contents

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL ........................................... 3

I. INTRODUCTION ............................................................................................................. 4

II. DEFINITION OF TERMINOLOGY .............................................................................. 5

III. SEQUENCE OF EVENTS ............................................................................................... 6

IV. GENERAL REQUIREMENTS ....................................................................................... 8

V. RESPONSE - FORMAT AND ORGANIZATION....................................................... 15

VI. EVALUATION................................................................................................................. 16

VII. EVALUATION PROCESS ............................................................................................. 18

Appendices.................................................................................................................................. 20

ACKNOWLEDGEMENT OF RECEIPT FORM ................................................................. 21

LETTER OF TRANSMITTAL FORM .................................................................................. 22

STATEMENT OF COMPLIANCE......................................................................................... 23

CONFLICT OF INTEREST DECLARATION ..................................................................... 24

NEW MEXICO RESIDENT BUSINESS PREFERENCE CERTIFICATION .................. 26

CAMPAIGN CONTRIBUTION DISCLOSURE FORM ..................................................... 27

COST PROPOSAL................................................................................................................... 29

REFERENCES.......................................................................................................................... 30

SAMPLE AGREEMENT A-26-XX......................................................................................... 31

RFP 26-04 General Legal Services for Eddy County

EDDY COUNTY ELECTRONIC PROCUREMENT PORTAL

Eddy County has partnered with Euna Procurement, formerly known as Bonfire Interactive, to move

all Bid and RFP submissions to a fully digital platform. This is an effort to streamline the

procurement process and make working with Eddy County easier and efficient.

The Eddy County Procurement Portal, hosted by Euna Procurement, can be accessed here:

https://coeddynm.bonfirehub.com/portal/?tab=openOpportunities

All interested vendors must register on the Eddy County Procurement Portal. During registration, it

is recommended that vendors link relevant commodity codes to their profiles to receive automatic

notifications of new opportunities matching their services or products.

How to Register

1. Visit https://www.co.eddy.nm.us/

2. Click on the Business tab

3. Go to BID / RFP Opportunities

4. Select BID / RFP Vendor Registration Instructions

For assistance, please visit the Vendor Registration Help page or contact the Eddy County Chief

Procurement Officer with any questions at agranger@co.eddy.nm.us

RFP 26-04 General Legal Services for Eddy County

I. INTRODUCTION

PURPOSE OF THIS REQUEST FOR PROPOSALS

Eddy County, New Mexico, is seeking proposals from qualified firms to obtain General

Legal Services for Eddy County to meet the broad range of legal needs of the County. All

work performed regarding Legal Services pursuant to this RFP will be under the direction of

the County Manager with input from the Board of County Commissioners.

SCOPE OF WORK

Law firms or attorneys submitting offers must have documented experience, skills and

knowledge in representing municipal, county or state governmental entities in any of, but not

limited to the following areas of law: general tort liability (including highway), medical

malpractice, law enforcement and corrections liability, employment law, civil rights,

insurance, subrogation and contractual indemnity, construction, property rights and usage,

class action litigation, Real Property, and worker’s compensation.

Law firms or attorneys submitting offers must have a Principal/Owner/Director/Partner with

at least five (5) years general civil litigation experience.

CONTRACT TERM

It is anticipated that the initial term of this contract will be for one (1) year, commencing upon

full execution of the agreement(s). The County reserves the right to renew or extend any contract

on an annual basis (or any portion thereof) for up to three (3) additional one-year terms and shall

be subject to the same terms and conditions as set forth in the original agreement. Any such

renewal or extension shall be subject to mutual written agreement by both parties. Under no

circumstances will the total term of this contract exceed four (4) years. This procurement will

result in a single source award.

PROCUREMENT ADMINISTRATOR

The Procurement Administrator listed below is the official point of contact for this procurement.

All questions or requests for clarification must be submitted in writing directly to the

Procurement Administrator. Offerors are only permitted to communicate with the Procurement

Administrator regarding this RFP. No other Eddy County employees, department heads, or

managers are authorized to speak on behalf of the County for this solicitation. Contacting anyone

else in the County may result in disqualification of the offeror’s proposal.

Procurement Administrator

AdriAnne Granger, CPO

Phone: 575-887-9511 Ext. 2525

Fax 575-628-3275

Email: agranger@co.eddy.nm.us

4

RFP 26-04 General Legal Services for Eddy County

II. DEFINITION OF TERMINOLOGY

This section contains definitions that are used throughout this procurement document, including

appropriate abbreviations.

1. “Board of County Commissioners” (also “BOCC”) means the elected board in whom all powers

of the County are vested and who are responsible for the proper and efficient administration of

the County government.

2. “MST” Mountain Standard Time

3. “Contract” or “Agreement” means a written agreement for the procurement of items of tangible,

personal property or services.

4. “Contractor” means a successful offeror who enters into a binding contract.

5. “County” means the County of Eddy, State of New Mexico.

6. “Determination” means the written documentation of a decision of the Procurement

Administrator including findings of fact required to support a decision. A determination becomes

part of the procurement file to which it pertains.

7. “Desirable” refers to the terms “may”, “can”, “should”, “preferably” or “prefers” which identify

a discretionary item or factor. (As opposed to a “mandatory” item or factor.)

8. “Evaluation Committee” means a body appointed by County management to perform the

evaluation of offeror proposals.

9. “Evaluation Committee Report” means a report prepared by the Procurement Administrator and

the Evaluation Committee for submission to appropriate approval authorities for contract award

that contains all written determinations resulting from the conduct of a procurement requiring the

evaluation of competitive sealed proposals.

10. “Finalist” is defined as an offeror who meets all the mandatory specifications of this Request for

Proposal and whose score on evaluation factors is sufficiently high to merit further consideration

by the Evaluation Committee.

11. “Mandatory” refers to the terms “must”, “shall”, “will”, “is required” or “are required,” which

identify a required item or factor. (As opposed to a “desirable” item or factor.) Failure to meet a

mandatory item or factor will result in the rejection of the Offeror’s proposal.

12. “Offeror” is any person or entity who chooses to submit a proposal.

13. “Procurement Administrator” means the person or designee authorized by the County to manage

or administer a procurement requiring the evaluation of competitive sealed proposals; also

referred to as “Chief Procurement Officer” or “Chief Procurement Officer,” in this document and

attachments.

14. “Procuring agency of the County” or “Requesting Department” means the department or other

subdivision of Eddy County that is requesting the procurement of services or items of tangible

personal property.

15. “Purchase Order” or “PO” means the document that directs a contractor to deliver items of

tangible personal property or services pursuant to an existing, valid contract.

5

Commodity Codes

• NAICS 541110Offices of Lawyers

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