Project Information

Bid Title

RFP 26-023 Water Treatment System jcarey1@atu.edu

Issuing Agency

Arkansas Tech University

Location

Arkansas

Published Date

May 20, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Open Date	Job Description	Status
June 11, 2026 2 p.m.	RFP 26-023 Water Treatment System Mandatory Site Visit Required: May 15 or May 18, 2026. Contact Josh Carey at jcarey1@atu.edu to schedule. Only one visit is required. No questions were submitted for this RFP.	Open

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ARKANSAS TECH UNIVERSITY

PROCUREMENT SERVICES

514 West M Street

Russellville, Arkansas 72801

REQUEST FOR PROPOSAL 26-023

Water Treatment System

PROPOSAL DEADLINE

Proposals must be received no later than:

2:00 P.M. Central Time – June 11, 2026

Proposal Delivery Address and Opening Location:

RFP 26-023 Water Treatment System

Attn: Jennifer Warren

Arkansas Tech University

Procurement Services

514 West M Street

Russellville, AR 72801

Proposals will be accepted until the time and date specified above. The proposal package must

be sealed and clearly marked with the proposal number, date and hour of proposal opening,

and the proposer’s return address.

Issuing Officer

Jennifer Warren, APO, Director of Procurement

479-356-2287

Jwarren2@atu.edu

1.0 INTRODUCTION

Arkansas Tech University (ATU) is requesting Proposals from qualified vendors for the purpose

of choosing a vendor that can provide a complete service-oriented water treatment program.

In order to simplify the University’s task of evaluating all of the proposals we have developed a

format in which all proposals must be prepared. Failure to adhere to this format or to omit any

of the information that is required will result in your firm’s proposal being disqualified.

2.0 ARKANSAS TECH UNIVERSITY BACKGROUND

Founded in 1909, Arkansas Tech University is a public comprehensive institution of higher

education located in Russellville, Arkansas. ATU serves students from across Arkansas, the

region, and the nation, offering associate, undergraduate, and graduate degree programs

through multiple academic colleges. Our Ozark and Arkansas Tech Career Center campuses

provide technical training and education for students across western Arkansas.

Arkansas Tech University is committed to academic excellence, workforce development, and

responsible stewardship of its physical campus. The University continually invests in facilities

that support teaching, research, student life, and community engagement.

3.0 SELECTION PROCESS

Proposals will be evaluated in three (3) phases.

Phase One – Compliance Review

Procurement Services will determine whether each proposal meets all mandatory requirements

of this RFP. Failure to comply may result in a proposal being deemed non-responsive. The

University reserves the right to waive minor irregularities. In order to simplify the University’s

task of evaluating all of the proposals we have developed a format in which all proposals must

be prepared. Failure to adhere to this format or omitting any of the information that is

required may result in your firm’s proposal being disqualified.

Phase Two – Technical and Business Evaluation

An evaluation committee appointed by Arkansas Tech University will review and score the

technical and business proposals in accordance with the criteria outlined in Section 6.

Pricing will be provided to the committee during the initial evaluation term.

Phase Three – Short List Selection

Shortlisted respondents may be invited to participate in interviews. Interview dates will be

communicated in writing to selected firms.

3.1 TERM AND AWARD

Award and Term-The University reserves the right to reject any or all proposals, or any portion

thereof, and re-advertise if deemed necessary. Award will be given to the proposer whose

proposal conforms to the RFP and in the sole judgement of the University, will be the most

advantageous to the University. Past performance will be considered in the evaluation process.

As a result of this RFP, ATU intends to award a contract to a single Contractor. The required

services are to commence upon contract approval and unless terminated sooner, shall continue

in force for an initial period of one year (1) year with the option to extend for additional years

not to exceed a total of seven (7) years. Cost will not be the sole criteria for determining

award.

4.0 SCHEDULE (TENTATIVE)

Event

RFP Issued

Date

May 11, 2026

Questions Due by

Mandatory Site Visit Available

Only one site visit is required.

Proposal Submission Deadline

Notification of Interviewees (if

applicable)

Interviews (if applicable)

Award Notification

May 19, 2026

May 15 and May 18, 2026. Schedule visit with jcarey1@atu.edu

June 11, 2026 2 p.m.

Week of June 15, 2026

Week of June 22, 2026

Week of June 22, 2026

TGS contract review by legislature July 2026

Contract Execution

August 1, 2026

Dates are subject to change by addendum.

5.0 INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND

CONTRACT

In accordance with Arkansas Code §19-61-802, this proposal and the resulting contract are

available to any college or university in Arkansas that wishes to utilize the services of the

selected proposer, and if the proposer agrees, they may agree as provided in this RFP.

6.0 QUALIFICATIONS AND EVALUATION CRITERIA

Proposals will be evaluated on a best-value basis using the following criteria:

Section

Vendor’s overall proposal content- Demonstrated understanding of

requirements and scope of services.

Vendor’s experience-Qualifications and Performance

Vendor’s performance of similar engagements

References/Past Performance

Cost

Total Possible Points

Maximum

Points

20

15

15

20

30

100

6.1 Scope of Services

The University will be contracting for the services of a firm that can provide a complete service-

oriented water treatment program. The program will provide scale and corrosion protection

for the specified systems while maximizing efficiency and performance. The program and

services are to produce clean heat transfer surfaces which are substantially free of scale,

sludge, deposits, corrosion, pitting, and biological growth when treatment is administered in

accordance with vendor’s directions and recommendations. The water treatment program will

include the following services and products without additional costs to the customer over and

beyond the lump sum bid amount:

• Cooling Tower Condenser Loops

• Chilled Water Closed Loop Systems

• Steam Boiler Systems

• Heating Hot Water Closed Systems

In addition, the water treatment program will include all chemical products, feed/control

equipment as specified in agreement and professional consulting services to accomplish the

following:

• Reduce fuel and electrical consumption through improved heat transfer efficiency. This

is accomplished by minimizing scale, corrosion, fouling, and microbiological growth which

create deposits on heat transfer services.

• Minimize repair and maintenance costs associated with replacement and cleaning of

equipment due to scale corrosion, fouling, or microbiological activity.

• Provide professional, knowledgeable and involved sales/service personnel to ensure

program success.

• Accurately monitor program results and communicate appropriate recommendations

with quantifiable business-oriented justifications.

• Thoroughly train personnel on the implementation and control of the program.

• Provide competitive water treatment program costs.

Water Treatment Equipment Specifications

Using the correct pretreatment and application equipment is just as important as using the

right treatment products. ATU is requesting all equipment Because of the importance of the

equipment to the success of a water treatment program, vendor must be able to provide the

following equipment:

Chilled water/cooling tower:

Solid chemical feed systems designed for cooling tower and chilled water applications

capable of controlled dissolution and feeding of solid treatment chemicals are preferred

where applicable but not mandatory.

Multi-parameter chemical controllers capable of monitoring conductivity, pH and/or ORP,

chemical feed output, programmable setpoints, alarms, and interface with metering pumps.

Positive-displacement chemical metering pumps with adjustable output and materials

compatible with treatment chemicals.

Boilers:

Chemical feed systems designed for boiler applications capable of controlled dissolution and

feeding of solid treatment chemicals.

Positive-displacement chemical metering pumps with adjustable output and materials

compatible with treatment chemicals.

“Low-pressure steam boilers with deaerator tank:

Chemical feed systems with positive-displacement metering pumps capable of injecting oxygen

scavenger, internal treatment (phosphate/polymer or equivalent all-organic chemistry), and

neutralizing amine at the appropriate points — feedwater, boiler, and steam header or condensate

return as applicable. Pump materials shall be compatible with the products fed and rated for

continuous duty at system operating temperatures and pressures.

Automatic surface blowdown controllers using conductivity-based control, with programmable

setpoints, alarms, motorized blowdown valve actuation, and the ability to log and trend

conductivity, blowdown frequency, and cycles of concentration.

Closed-loop hydronic heating systems:

Bypass (pot/shot) feeders on each major loop, constructed of materials compatible with closed-

loop treatment chemistry, rated for the operating temperature and pressure of the system, and

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 237110Water and Sewer Line and Related Structures Construction

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