Project Information

Bid Title

Repair Fence and Expand MEP Lot, PFC Roy M. Reynolds USARC, Parkersburg, WV

Issuing Agency

DEPT OF DEFENSE

Location

West Virginia

Published Date

Aug 25, 2026

Closing Date

Sep 3, 2026

Government Level

Federal

Status

Closed

Ref. #

W15QKN26QA182

Original Source

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Bid Documents

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Set Aside

Total Small Business Set-Aside (FAR 19.5)

Project Description

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Repair Fence and Expand MEP Lot, PFC Roy M. Reynolds USARC, Parkersburg, WV

Active

Contract Opportunity

Notice ID

W15QKN26QA182

Related Notice

Department/Ind. Agency

DEPT OF DEFENSE

Sub-tier

DEPT OF THE ARMY

Major Command

AMC

Sub Command

ACC

Sub Command 2

ACC-CTRS

Sub Command 3

ACC-NJ

Office

W6QK ACC-RI-PICATINNY

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General Information

• Contract Opportunity Type: Combined Synopsis/Solicitation (Original)
• Original Published Date: Aug 25, 2026 08:49 am EDT
• Original Date Offers Due: Sep 03, 2026 12:00 pm EDT
• Inactive Policy: 15 days after date offers due
• Original Inactive Date: Sep 18, 2026
• Initiative:
  • None

Classification

• Original Set Aside: Total Small Business Set-Aside (FAR 19.5)
• Product Service Code: Z2PZ - REPAIR OR ALTERATION OF OTHER NON-BUILDING FACILITIES
• NAICS Code:
  • 238990 - All Other Specialty Trade Contractors
• Place of Performance:
  WV 26101
  USA

Description

*** THIS REQUIREMENT IS SET-ASIDE 100% FOR SMALL BUSINESS CONCERNS *** *** THIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS IN ACCORDANCE WITH FAR 52.232-18 ***

1. Project General Information Project Name: Repair Fence and Expand MEP Lot, PFC Roy M. Reynolds USARC, Parkersburg, WV Product Service Code (PSC): Z2PZ - Repair or Alteration of Other Non-Building Facilities (Perimeter fencing, gates, and parking areas) NAICS Code: 238990 - All Other Specialty Trade Contractors Small Business Size Standard: $19.0 Million Set-Aside: 100% Total Small Business Set-Aside Acquisition Method: Commercial Acquisition in accordance with FAR Part 12 (Acquisition of Commercial Products and Commercial Services) and FAR Part 36 (Construction Contracts)

2. Purpose Purpose: The purpose of this solicitation is to procure commercial construction services to repair the perimeter fence and expand the Military Equipment Parking (MEP) lot at the PFC Roy M. Reynolds USARC (WV046) in Parkersburg, WV. The Contractor shall provide all plant, labor, equipment, tools, materials, supervision, transportation, and technical expertise necessary to accomplish the work described in the Specifications of Work (SOW) dated 19 March 2026.

3. Contract Type, Period of Performance, and Administration Sequence

(a) Contract Type: The Government intends to award a single, Firm-Fixed-Price (FFP) Contract.

(b) Period of Performance (PoP): The performance period is contractually defined as exactly 120 Calendar Days from receipt of the written Notice to Proceed (NTP). This provides a clear, defensible timeline for project planning and scheduling.

(c) Execution and Administration Sequence: To facilitate rapid mobilization and protect the scheduling timeline, contract performance shall be administered under this strict chronological sequence:

1. Contract Award: Bilateral contract executed on SF 1442.

2. Bonding: Contractor submits Performance (SF 25) and Payment (SF 25A) Bonds equal to 100% of the contract price within ten (10) calendar days after award, in accordance with FAR 52.228-15.

3. Notice to Proceed (NTP): Upon approval of bonds, the Government will issue the written NTP, which officially starts the 120-calendar-day PoP clock.

4. Pre-Construction Conference (PCC): The Government will schedule the Pre-Construction Conference to occur within ten (10) calendar days of the NTP.

5. Contractor Delay Mitigation: If the contractor fails to submit acceptable bonds or delays the coordination of post-award timelines, the Government reserves the right to issue the NTP unilaterally to initiate the PoP clock and protect the installation's project schedule.

4. System for Award Management (SAM) The Offeror must be registered and active in SAM (https://www.sam.gov/) with no active exclusions to be eligible for award.

5. Pre-Proposal Site Visit and Field Verification

(a) Site Visit: A pre-proposal site visit is highly encouraged. Offerors are urged to inspect the site to satisfy themselves regarding all conditions that may affect contract performance. Failure to inspect the site shall not constitute grounds for a claim after award.

(b) Field Verification: Offerors are required to verify all physical dimensions, quantities, and site conditions (including approximately 140 LF of saw cutting, 4,150 SF of MEP expansion, 10,400 SF of parallel excavation along the east fence line, fence dismantling, post replacement, gate salvage, and grounding upgrades) during the scheduled site visit. Submission of a proposal constitutes formal acknowledgment that the offeror has verified all measurements. No post-award claims for differing site conditions or dimensional errors will be entertained.

Visit Type Date Scheduled Window (Local Time)

Primary Site Visit 24 August 2026 9-11 AM EST

Alternate Site Visit 26 August 2026 9-11 AM EST

Site Visit Address: PFC Roy M. Reynolds USARC WV046, 4603 Camden Avenue, Parkersburg, WV 26101-7325.

Site Visit Points of Contact (POCs):

o Thomas Mcburney, Area Facilities Operations Specialist-AFOS, Mobile 304-550-7812, thomas.m. mcburney.ctr@army.mil

o Michael Dye, ARA/ facility coordinator, michael.l.dye2.civ@army.mil 6. Bond and Payment Security Requirements

(a) Bid Guarantee: In accordance with FAR 52.228-1, a Bid Guarantee in the amount of 20% of the bid price or $3,000,000.00, whichever is less, shall be submitted with your proposal. Failure to provide a Bid Guarantee will deem your proposal non-compliant and ineligible for award.

(b) Performance and Payment Bonds: The successful awardee shall furnish a Performance Bond (SF 25) and a Payment Bond (SF 25A) equal to 100% of the contract price within ten (10) calendar days after award, in accordance with FAR 52.228-15.

7. Questions Submission Questions regarding this solicitation shall be submitted in writing via email no later than 12:00 EST on 28 August 2026, to the Contract Specialist, Nelia Shyshak, at nelia.shyshak.civ@army.mil and the Contracting Officer, Edward Sherwood, at edward.l.sherwood.4@army.mil.

8. Proposal Submission Deadline and Method

(a) Submission Deadline: Quotes are due no later than 12:00 PM EST on 3 September 2026.

(b) Submission Method: All quotes must be submitted via electronic mail (e-mail) to the Contract Specialist, Nelia Shyshak, at nelia.shyshak.civ@army.mil and the Contracting Officer, Edward Sherwood, at edward.l.sherwood.4@army.mil. No physical, faxed, or hand-delivered proposals will be considered or accepted.

Section C - Description/Specifications/Statement of Work

All work must be executed in strict accordance with the Specifications of Work (SOW) CSS# 88840 - Repair Fence, dated 19 March 2026, and all applicable Unified Facilities Guide Specifications (UFGS) and Unified Facilities Criteria (UFC).

Section E - Inspection and Acceptance

The Contracting Officer's Representative (COR) and/or Quality Assurance Representative (QAR) shall inspect the work at any time during the contract period and reserves the right to stop or terminate work if it does not comply with the specifications.

Inspection and Acceptance Location: Destination

Receiving DoDAAC: W13GPY

Government Quality Assurance POC: Jason Belcher, RFOS/QAR

Address: PFC Roy M. Reynolds USARC WV046, 4603 Camden Avenue, Parkersburg, WV 26101- 7325

Section F - Deliveries or Performance

Delivery Schedule: All work shall be completed and accepted within 120 Calendar Days from the date of the receipt of the written Notice to Proceed (NTP).

Work Hours: Work shall be performed between 07:30 AM and 16:00 PM, Monday through Friday, excluding federal holidays. Any coordination for weekend military training drill sessions or federal holidays requires written approval from the Facility Manager at least 24 hours in advance.

Place of Performance Address: PFC Roy M. Reynolds USARC, WV046, 4603 Camden Avenue, Parkersburg, WV 26101-7325.

Section L - Instructions, Conditions, & Notices to Offerors or Quoters

Proposals shall consist of two (2) separate volumes as outlined below. Failure to submit all required information may render the proposal non-responsive and ineligible for award.

Volume I - Technical Proposal (10-Page Limit, Searchable PDF)

1. PWS Understanding & Execution Plan: Provide a comprehensive technical narrative explaining the step-by-step approach to executing the fence repairs and MEP lot expansion. The narrative must address:

o Excavation, grading, and compaction procedures for Areas #1 & #2.

o Asphalt paving plan (placing Heavy-Duty Bituminous pavement in 3 lifts over 4,150 SF and applying sealant).

o Fencing removal, reinstallation of stored components, post installation (min. 36" depth), and concrete doming.

o Specific confirmation of the use of new vinyl-coated steel wire ties (reusing existing wire ties is strictly prohibited).

o Grounding plan utilizing copper grounding wire and grounding rods.

o Activity phasing schedule to minimize disruption to active USARC operations.

1. Subcontractor Identification: If utilizing subcontractors, provide their company names, CAGE codes, specialty trades, and the percentage of work they will perform. Subcontracting must comply with FAR 52.219-14 (Limitations on Subcontracting) (for Special Trade Contractors, the prime contractor must perform at least 25% of the cost of the contract with its own labor).

Volume II - Price Proposal (No Page Limit)

1. Completed Attachment 0003 - Contractor Cost Breakdown Form: Offerors must complete and submit the spreadsheet. This form must match the total Firm-Fixed-Price entered on the SF 1442. Offerors must:

o Enter all proposed labor categories, quantities (man-hours), and hourly rates in strict compliance with Davis-Bacon Wage Determination WV20260051.

o Itemize all material costs (including fence posts, concrete, aggregate base fill, bituminous asphalt, steel wire ties, grounding hardware, and sliding gate).

o Itemize all specialized equipment costs (excavators, rollers, paving machines, dump trucks).

o Specify and apply the firm's Overhead/G&A rate (applied to Subtotal 1) and Profit rate (applied to Subtotal 2).

2. CLIN Pricing: Complete the pricing for CLIN 0001 (FFP) and CLIN 0002 (BOND Reimbursement) on the SF 1442 sheet.

3. Keep-Well/Bid Guarantee: Submit the Bid Guarantee documentation (bid bond for 20% of the proposed price) in accordance with FAR 52.228-1.

4. Signed SF 1442: Submit a fully executed Standard Form 1442 (completing Blocks 14, 15, 16, 20a, 20b, and 20c).

Section M - Evaluation Factors for Award

1. Evaluation Methodology

The Government will award a Firm-Fixed-Price contract resulting from this solicitation to the technically acceptable, responsible, and responsive offeror whose proposal represents the Lowest Price Technically Acceptable (LPTA). Proposals will be evaluated on an "Acceptable" or "Unacceptable" basis. Award may not be made to the lowest-priced offeror if the Technical Proposal is evaluated as "Unacceptable".

1. Evaluation Criteria

Factor 1: Technical Acceptability

The Technical Proposal will be evaluated as Acceptable or Unacceptable based on the following criteria:

Technical Approach: The proposal demonstrates a thorough, logical, and feasible understanding of the SOW performance tasks. It must clearly demonstrate the contractor's ability to perform site excavation, 3-lift bituminous paving, perimeter fence post replacement, gate installation, and grounding system integration.

Material Compliance: The offeror explicitly commits to using new vinyl-coated steel wire ties and new black vinyl-coated steel posts meeting Section 32 31 13 requirements, with concrete footings domed at grade.

Limitation on Subcontracting: The proposal demonstrates compliance with FAR 52.219-14, proving that the small business prime contractor will perform at least 25% of the total labor cost of construction with its own employees.

Factor 2: Price Proposal

Attachment 0003 Completeness: The price proposal must contain a fully completed Attachment 0003 Contractor Cost Breakdown Form. Lump-sum pricing without a narrative description of cost assumptions is unacceptable.

Labor Compliance: All direct labor rates must meet or exceed the minimum base + fringe rates specified in Davis-Bacon General Wage Decision WV20260051.

Attachments/Links

Contact Information

Contracting Office Address

• KO CONTRACTING OFFICE BUILDING 10 PHIPPS RD
• PICATINNY ARSENAL , NJ 07806-5000
• USA

Primary Point of Contact

• Nelia Shyshak
• nelia.shyshak.civ@army.mil

Secondary Point of Contact

• Edward Sherwood
• edward.l.sherwood4.civ@army.mil

History

• Aug 25, 2026 08:49 am EDTCombined Synopsis/Solicitation (Original)

Commodity Codes

• FSC ZMaintenance, Repair or Alteration of Real Property

• NAICS 238990All Other Specialty Trade Contractors

Related bids

Sep 4, 2026	[Combined Synopsis/Solicitation (Updated)] Repair Fence and Expand MEP Lot, PFC Roy M. Reynolds USARC, Parkersburg, WV
Sep 8, 2026	[Combined Synopsis/Solicitation (Updated)] Repair Fence and Expand MEP Lot, PFC Roy M. Reynolds USARC, Parkersburg, WV
Sep 10, 2026	[Combined Synopsis/Solicitation (Updated)] Repair Fence and Expand MEP Lot, PFC Roy M. Reynolds USARC, Parkersburg, WV

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