Project Information

Bid Title

Feed for Horse Science

Issuing Agency

Middle Tennessee State University

Location

Tennessee

Published Date

Feb 14, 2026

Closing Date

Feb 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

211768877

Original Source

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Bid Documents

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Project Description

Bid Information

Type	ITB (Sealed)
Status	Issued
Number	211768877 (Feed for Horse Science)
Issue Date & Time	2/13/2026 03:00:02 PM (CT)
Close Date & Time	2/27/2026 03:00:00 PM (CT)
Question Cut Off Date	2/18/2026 03:00:00 PM (CT)
Notes	Contract will start on 3/9/2026

Contact Information

Name	Tracy Kinderdine
Address	Middle Tennessee State University 1672 Greenland Drive, P O Box 18 Murfreesboro, TN 37132 USA
Phone	+1 (615) 898-5437
Fax	+1 (615) 898-5597
Email	tracy.kinderdine@mtsu.edu

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9119578

Bid Attachments

File Name	Description	File Size
BID_TERMS_AND_CONDITIONS_Oct_2018.pdf (please login to view this document)	BID_TERMS_AND_CONDITIONS_Oct_2018	116 KB	339545	2123013
Ethnicity Report Form.doc	Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report on file in MTSU Procurement it is not necessary to complete this form again.	1 KB	339545	941886
HSC Sign Placement for Feed Bid 2026.pdf	Map for feed placement/delivery	232 KB	339545	7202025
Horse Science Bid Specifications.docx	Specifications	14 KB	339545	7202033
IRS Form W-9 March 2024.pdf	W9 form to fill out and attach	137 KB	339545	7205394

Attachment Preview

211768877

Feed for Horse Science

Issue Date: 2/13/2026

Questions Deadline: 2/18/2026 03:00 PM (CT)

Response Deadline: 2/27/2026 03:00 PM (CT)

Contact Information

Contact: Tracy Kinderdine

Address: Procurement Logistic Services

Middle Tennessee State University

1672 Greenland Drive, P O Box 18

Murfreesboro, TN 37132

Phone: +1 (615) 898-5437

Fax: +1 (615) 898-5597

Email: tracy.kinderdine@mtsu.edu

Page 1 of 11 pages

Deadline: 2/27/2026 03:00 PM (CT)

211768877

Event Information

Number:

211768877

Title:

Feed for Horse Science

Type:

ITB (Sealed)

Issue Date:

2/13/2026

Question Deadline: 2/18/2026 03:00 PM (CT)

Response Deadline: 2/27/2026 03:00 PM (CT)

Notes:

Contract will start on 3/9/2026

Ship To Information

Contact: Receiving Department

Address: Middle Tennessee State University

1672 Greenland Drive

Murfreesboro, TN 37132

Phone: 1 (615) 898-2959

Billing Information

Contact: Accounting Services

Address: Middle Tennessee State University

CAB 106 CART

Murfreesboro, TN 37132

Phone: 1 (615) 898-2940

Email: invoice@mtsu.edu

Bid Activities

FINAL Deadline to Submit Questions

2/18/2026 3:00:00 PM (CT)

Direct all questions, by email to tracy.kinderdine@mtsu.edu citing the ITB#. The University will respond to all emailed

written questions. Only emailed written responses to written questions will be official, binding responses. Responses to

written questions will be emailed.

Answers to Questions E-mailed

University responds to written questions via e-mail.

2/20/2026 3:00:00 PM (CT)

Bid Attachments

BID_TERMS_AND_CONDITIONS_Oct_2018.pdf

View Online

BID_TERMS_AND_CONDITIONS_Oct_2018

Ethnicity Report Form.doc

Download

Save to your computer and complete, then attach to your bid before completing. NOTE: If you have an ethnicity report

on file in MTSU Procurement it is not necessary to complete this form again.

HSC Sign Placement for Feed Bid 2026.pdf

Download

Map for feed placement/delivery

Horse Science Bid Specifications.docx

Download

Specifications

IRS Form W-9 March 2024.pdf

W9 form to fill out and attach

Download

Page 2 of 11 pages

Deadline: 2/27/2026 03:00 PM (CT)

211768877

Bid Attributes

1 MTSU Standard Terms and Conditions

I have read and understand Middle Tennessee State University's Standard Terms and Conditions.

Yes, will comply

(Required: Check if applicable)

2 Other MTSU Departments

I certify that if selected as the successful proposer, this proposal may be applied to other MTSU Departments. This

does not mean that other departments are required to purchase under this ITB.

Yes, I agree

(Required: Check if applicable)

3 Other TBR, UTK Institutions and State of Tennessee

I certify that if selected as the successful proposer, this proposal may be applied to all Locally Governed Institutions

(LGI), TBR Member Institutions, University of Tennessee System of Higher Education (UTK), and the State of

Tennessee Departments with the option to utilize the resulting Agreement. This does not mean that other LGI, TBR

institutions, UTK, or State of Tennessee Departments are required to purchase under this Bid/Contract.

Yes, I will comply

(Optional: Check if applicable)

4 Payment Term Discount

The University is governed by the Tennessee Prompt Pay Act of 1985 which allows 45 days for payment of invoice.

It is common practice to pay all legitimate charges within a thirty (30) day period from receipt of undisputed invoice.

A prompt payment discount will be considered in the award process when given for 30 days (Ex. 1%/15 days, Net 30

days). Proposer is not required to submit a payment discount, however the University will attempt to take advantage

of any payment discounts when offered (Ex. 1%/15 days, Net 30 days), but is not required to make payment before

30 days. Payment terms for less than thirty-(30) days will not be considered and may cause your entire proposal be

considered non-compliant.

(Required: Maximum 1000 characters allowed)

5 Corporations

Corporations must be duly authorized to do business and be in good standing under The Laws Of The State Of

Tennessee.

6 License and Permits

Proposer must have all Licenses and Permits and Certificates of Insurance required by The Federal and State Laws

for the performance of this Contract. The Purchasing Department reserves the right to require any Proposer to

provide evidence of possession of all Licenses and Permits and Certificates of Insurance.

7 Award Criteria - All or None

An award for this shall be made to the lowest responsive and responsible bidder considering the following:

- Price

- Ability to perform;

- Conformity to specifications;

- Vendor's qualifications;

- Willing to accept a University Purchase Order;

Failure to complete Bid Form or comply otherwise with the Bid Requirements and Specifications, may be cause for

rejection of bid.

Yes, I agree

(Required: Check if applicable)

Page 3 of 11 pages

Deadline: 2/27/2026 03:00 PM (CT)

211768877

8 State Contracts

Procurement Services reserves the right to utilize existing Institution Contracts, Tennessee Board of Regents

authorized Contracts, University of Tennessee Contracts and State of Tennessee Contracts to fulfill part or all of any

Contract when it is deemed to be in the best interests of the Institution.

9 Assignment and Subcontracting

Proposer must identify any intended subcontracts, indicating the scope of work to be subcontracted and the

name(s) of potential sub-Bank(s). All subcontracts are subject to approval by University. Despite the existence of

subcontracts, the Proposer who is awarded the contract pursuant to this bid will remain responsible for all work

performed or duties owing under the contract.

(Optional: Maximum 1000 characters allowed)

1 Independent Price Determination

0 No Proposal shall be considered for award if the price in the proposal was not quoted independently and without

collusion, consultation, communication or agreement relating to any pricing matter with any other Proposer or with

any of Proposers competitors.

Proposers may not submit more than one proposal, nor submit multiple proposals in different forms; including, but

not limited to, submitting a proposal as a Prime Proposer and as a Subcontractor to another prime Proposer. It is

acceptable for an entity to be a subcontractor for more than ONE Proposer.

NOTE: If price-fixing, pricing collusion, multiple proposal submission, or any other behavior prohibited by the terms

contained herein are detected at any time during the course of the contract, the contract shall be deemed null and

void.

Yes, will comply

(Required: Check if applicable)

1 Contract Term Period

1 12 months beginning approximately Date of Award with four (4) options to extend for a period of twelve (12) months

each by the University. A 12 month period may be divided when contract is awarded in any month other than July. It

is understood and agreed that Procurement Services reserves the right to extend the contract period resulting from

this bid a maximum of one hundred and eighty (180) days beyond the normal expiration date of such contract. Not

to exceed a total of sixty-(60) months, per TCA Statute limiting term contracts to sixty-(60) months.

Yes, I agree

(Required: Check if applicable)

1 Firm Price Period

2 Proposer agrees that their bid prices will be firm for one (1) year from date of award and any discounts will be firm

for five (5) years or sixty (60) months.

Yes, I Agree

(Required: Check if applicable)

1 Volume

3 The total purchases of any individual item on the contract is not known. The Purchasing Department does not

guarantee that the University will buy any amounts of any specified item or any total amount. The estimated volume

is 70 tons per year.

1 Number of Years in Business

4 Company must have been in business providing commodity or services for a minimum of at least 3 years. Enter the

number of years your company has been in business.

(Required: Numbers only)

Page 4 of 11 pages

Deadline: 2/27/2026 03:00 PM (CT)

211768877

1 Cancellation

5 A Contract may be cancelled by either party with the giving of thirty (30) days written notice of intent to cancel. In

addition, the University may cancel any Contract for cause effective immediately upon written notice of intent to

cancel. This Purchase Order is subject to the allotment of state and/or federal funds, and may be null and void

unless funds have been appropriated and are available for the purchase of the service or item, which forms the

basis of the Contract.

Yes, I agree

(Required: Check if applicable)

1 Termination for non Performance

6 Default The INSTITUTION may terminate the Agreement for non-performance, as determined by the INSTITUTION

for causes including, but not limited to: Failure to provide satisfactory quality of service, including, failure to maintain

adequate personnel, whether arising from labor disputes, or otherwise. Any substantial change in ownership or

proprietorship of the CONTRACTOR, which in the opinion of the INSTITUTION is not in University’s best interest, or

failure to comply with the terms of the Agreement. Failure to keep or perform, within the time period set forth herein,

or violation of, any of the covenants, conditions, provisions or agreements contained in the Agreement. A voluntary

petition in bankruptcy is filed by CONTRACTOR or an involuntary petition is filed to place CONTRACTOR in

bankruptcy and the matter is not dismissed within ninety (90) days of the filing. Making a general assignment for the

benefit of its creditors, or taking the benefit of any insolvency act, of if a permanent receiver or trustee in

bankruptcy shall be appointed for the CONTRACTOR The INSTITUTION will provide to CONTRACTOR ten (10)

calendar days written notice of default. Unless arrangements are made to correct the non-performance issues to

the INSTITUTION’S satisfaction within ten (10) calendar days, the INSTITUTION may terminate the Agreement by

giving thirty (30) days notice of its intent to cancel the Agreement.

Yes, I will comply

(Optional: Check if applicable)

1 Request for Price Change

7 Written requests for price changes in Term Contracts after the Firm Price Period may be submitted in writing to

Procurement Services. Any increase will be based on the Vendor/Contractor's actual cost increase only as shown in

written documentation. All requests for Price Increases must be in writing must not constitute increases in profit, and

must contain data establishing or supporting the General or Industry-Wide nature of the change. At the option of

the Purchasing Department: (1) The request may be granted, (2) The Contract may be cancelled and awarded to

the next lowest Responsive and Responsible Bidder whose Bid meets the requirements and criteria set forth in the

Invitation to Bid, (3) The Commodity/Service may be Re-advertised for Award and Subsequent Cancellation, or (4)

Continue the Contract without change. Procurement Services will accept or reject all such written requests within

thirty-(30) days of the Date of Receipt. If approved, Procurement Services will notify the Contractor of the date the

Increase will be effective. Contractors must honor all Purchase Orders dated up to thirty-(30) days subsequent to

the Price Change Request at the Original Price. Contractors shall report Price Decreases immediately upon receipt

of the decrease, and the Institution shall receive Proportionate Price Reductions.

1 Price Increase Rejection

8 When the Purchasing Department rejects a request for a Price Increase, the Vendor/Contractor will be notified of

the Purchasing Department's intention prior to the first of the following month. At the option of the Purchasing

Department; (1) The Contract may be canceled and awarded to the next Lowest Responsive and Responsible

Bidder whose bid meets the requirements and criteria set forth in the Invitation to Bid; (2) The Commodity/Service

may be re-advertised for award and subsequent Cancellation, or (3) Continue the Contract without change.

1 Approval of Price Increase

9 Price Increases, when granted, will be effective on the first of the following month. No increase shall be effective

until approved. Approval of any Price Increase renews the FIRM PRICE/DISCOUNT PERIOD.

2 Tax Exempt Institution

0 MTSU is tax exempt and therefore does not pay sales tax. Vendors making improvements or additions to, or

performing repair work on real property for Institution are liable for any applicable sales or use tax on tangible

personal property used in connection with the contract or furnished to vendors by the state for use under the

contract. A copy of the Tax Exempt Certificate will be provided to the successful bidder.

Page 5 of 11 pages

Deadline: 2/27/2026 03:00 PM (CT)

211768877

Commodity Codes

• NAICS 311119Other Animal Food Manufacturing

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