Project Information

Bid Title

Engineering Services - Stormwater Lift Station Rehabilitation - Lake A

Issuing Agency

City of Wheaton

Location

Illinois

Published Date

Mar 18, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-62

Original Source

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Bid Documents

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Project Description

Bid Number:	26-62
Bid Title:	Engineering Services - Stormwater Lift Station Rehabilitation - Lake A
Category:	City of Wheaton Bids - Professional Services & Consulting
Status:	Open

Description: The City of Wheaton is seeking proposals from qualified professional engineering firms to provide comprehensive engineering design, permitting assistance, bid assistance, and construction oversight services for the rehabilitation of the Lake “A” Storm Lift Station. This project specifically involves the design and implementation of new controls in an outdoor enclosure, a new pump control panel, pump replacement, and a variable frequency drive (VFD) pump motor control to optimize performance and efficiency. Publication Date/Time: 3/18/2026 12:00 AM Closing Date/Time: 4/9/2026 11:00 AM Related Documents: Notice to Bidders_RFP 26-62

Attachment Preview

NOTICE TO BIDDERS

RFP #26-62 ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A

Issue Date:

March 18, 2026

Last Date for Questions:

March 30, 2026 at 11:00 am (CST)

Due Date:

April 9, 2026 no later than 11:00 am (CST)

To be considered responsive, the following documents shall be included with your submittal:

Fee Proposal Form (Exhibit D)

Notice of Deviations Form (Exhibit E)

Listing of Subcontractors, Consultants and Agents Form (Exhibit F)

References Form (Exhibit G)

Vendor Certification Form (Exhibit H)

Vendor Information Reporting Form (Exhibit I)

W-9 Form

Return submittal to:

City of Wheaton

Procurement Services

303 W. Wesley Street

Wheaton, IL 60187-0727

Attn: Tony Sperkowski

The successful Vendor will be required to submit the following additional documents:

• Certificate of Insurance with signed endorsements

• Signed Agreement

• W-9 Form

Page 1 of 1

Notice to Bidders

EXHIBIT A

CITY OF WHEATON

REQUEST FOR PROPOSAL #26-62

ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A

Introduction

The City of Wheaton is seeking proposals from qualified professional engineering firms to provide

comprehensive engineering design, permitting assistance, bid assistance, and construction oversight

services for the rehabilitation of the Lake “A” Storm Lift Station. This project specifically involves the design

and implementation of new controls in an outdoor enclosure, a new pump control panel, pump

replacement, and a variable frequency drive (VFD) pump motor control to optimize performance and

efficiency.

It is the intent of the City to hire a single highly qualified consultant that can provide the following

services:

• Project Management

• Preliminary and Final Professional Engineering Design Services

• Environmental Compliance and Permitting

• Bid Assistance

• Construction Oversight

Background

The City’s Storm Sewer System includes lift stations to move stormwater runoff from low-lying areas to

higher elevations where it can flow by gravity. The Lake “A” lift station has been in service since the early

1970s and has reached the end of its useful life. Lake “A” provides critical rainfall storage and runoff control

to minimize flooding for areas on the east side of Wheaton near Lorraine and Elm, extending west to

President and Elm. The project is classified as a rehabilitation within the City’s Capital Improvement Plan

(CIP).

Location

The project area is centered at the Lake “A” Storm Lift Station, serving the drainage basin between

Lorraine and Elm (east) and President and Elm (west) in Wheaton, Illinois.

Scope of Services

The selected qualified professional engineering firm will be responsible for the following scope of services

for the development of project drawings and specifications, as well as construction oversight.

• Engineering Design and Permitting:

o Attend a kick-off meeting and secondary coordination meeting(s) with City staff.

o Survey the proposed project site and establish baselines, benchmarks, and/or monuments

Vertical control for the project shall be DuPage County Datum (NAV88). Elevation data

shall be collected for the station site and immediate vicinity, including all relevant storm

Scope of Services

1

EXHIBIT A

CITY OF WHEATON

REQUEST FOR PROPOSAL #26-62

ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A

structures and utilities necessary to facilitate the control panel enclosure installation and

pump replacement. The surveyor shall arrange a utility coordination meeting to ensure

that all utilities are aware of the survey project and to ensure all utilities are properly

marked for the survey.

o Provide the engineering and drafting services necessary to complete a finished set of civil

drawings for the following items:

 Pump control panel and outdoor weatherproof enclosure system.

 Variable Frequency Drive (VFD) integration and motor control upgrades.

 Lift station pump(s) replacement.

 SCADA integration with Mission Communications.

 Site Restoration.

o All drawings shall be completed with AutoCAD. The drawing sheet size shall be 24”x36”.

o Furnish an electronic copy of the final bid drawings to the City in both AutoCAD and Adobe

Acrobat “PDF” formats.

o Prepare technical specifications for the project. Furnish electronic copies of the final

specifications to the City in Microsoft Word.

o Provide signed and sealed electronic Adobe Acrobat “PDF” format and two (2) hard copy

final design drawings and specifications.

o Provide a detailed cost estimate of the final design prior to bidding. Submit an electronic

copy and a hard copy of the cost estimate. The electronic copy must be in Microsoft Excel

format.

o Obtain all required permits for the project with local and regulatory agencies, including,

but not limited to, DuPage County Stormwater Management Permit and City of Wheaton.

• Bidding Assistance:

o The distribution of the drawings and specifications and project bidding will be conducted

directly by the City.

o The Consultant will provide miscellaneous services during bidding, including clarification

of bidders' questions.

Scope of Services

2

EXHIBIT A

CITY OF WHEATON

REQUEST FOR PROPOSAL #26-62

ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A

• Construction Oversight and Administration:

o Generate relevant construction notifications and communicate and/or coordinate with

impacted residents and/or adjoining property owners.

o Attend a pre-construction meeting.

o Review submittals from the Contractor.

o Review Contractor’s proposed construction schedule.

o Review any shop drawing submittals.

o Observe the progress and quality of the executed work.

o Advise the City when it is necessary for the City to disapprove work due to

nonconformance to the contract documents.

o Review the progress of the Contractor’s schedule on a weekly basis.

o Keep field notes containing reports on the quantity of hours on the job site, weather

conditions, list of visiting officials, activities observed, job decisions, as well as general

and specific observations.

o Review applications for payment by the Contractor and forward them with

recommendations to the City.

o Provide as-constructed drawings.

Deliverables

The firm shall provide the following deliverables:

• Submit drawings and specifications for staff review at 75% and 100%.

• Submit AutoCAD, Microsoft Excel, Microsoft Word, and Adobe Acrobat deliverables as detailed in

the Scope of Services section.

• Submit as-constructed drawings for the proposed lift station rehabilitation.

• Detailed estimate of probable construction costs for the proposed improvements.

• All construction documents, including, but not limited to, notices, special provisions, and

detailed unit price cost proposals.

Compensation

Fees for design engineering services and construction oversight will be based on a cost plus not to exceed

basis using an hourly rate times direct staff cost. Direct costs will be charged at the actual rate incurred

with no markup. A summary of the anticipated hours and fees will be included in the proposal.

Scope of Services

3

EXHIBIT A

CITY OF WHEATON

REQUEST FOR PROPOSAL #26-62

ENGINEERING SERVICES – STORMWATER LIFT STATION REHABILITATION – LAKE A

PROJECT TIMELINE

The anticipated timeline for this project is as follows:

• 75% Plan Completion: August 3, 2026

• Engineering Design Completion: October 30, 2026

• Bid Deadline: January 2027

• Contract Award: March 2027

• Construction Commencement: Spring 2027

Scope of Services

4

Commodity Codes

• NAICS 541330Engineering Services

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