Project Information

Bid Title

South Cove Pavilion Repairs

Issuing Agency

Oconee County

Location

South Carolina

Published Date

May 15, 2026

Closing Date

May 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ-25-104Q

Original Source

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Bid Documents

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Project Description

Bid #	DESCRIPTION	ATTACHMENT(S)	SITE VISIT	DUE DATE	CONTACT	NOTICE OF AWARD
151	RFQ-25-104Q	South Cove Pavilion Repairs	RFQ Addendum No. 1	May 12, 2026 (10:00AM)	May 26, 2026 (2:00PM)	Tronda Popham

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COUNTY OF OCONEE

Procurement Office

415 South Pine Street, Walhalla, SC 29691

Phone: (864) 638-4141 Fax: (864) 638-4142

REQUEST FOR QUOTE

QUOTE NUMBER:

25-104Q

DATE: May 1, 2026

DEADLINE TO SUBMIT QUOTE: Tuesday, May 26, 2026 @ 2:00pm

SUBMIT QUOTE TO:

Oconee County Procurement Office

415 S. Pine Street, Walhalla, SC 29691

Fax: (864) 638-4142

E-mail: tpopham@oconeesc.com

PROCUREMENT FOR:

South Cove Pavilion Repairs

DIRECT ALL INQUIRES TO:

Tronda C. Popham, Procurement Director

Phone: (864) 638-4141

Fax: (864) 638-4142

E-mail: tpopham@oconeesc.com

NOTICE TO BIDDERS: There will be a non-mandatory site visit on Tuesday, May 12, 2026 @ 10:00am @ South

Cove Park Office, 1099 South Cove Road, Seneca, SC 29672.

Due to the importance of all bidders having a clear understanding of the scope and requirements for this contract, it is

highly recommended that you attend this meeting. Any changes that may be agreed upon as a result of this meeting will

be noted in an addendum to the bid invitation and emailed to all potential bidders and posted on the Oconee County

Procurement website www.oconeesc.com/procurement. All amendments to and interpretations of this solicitation shall

be in writing and issued by the Procurement Director of the County. Oconee County shall not be legally bound by any

amendment or interpretation that is not in writing. Each bidder shall fully acquaint himself with conditions relating to

the scope and restrictions attending the execution of the work under the conditions of this bid. The failure or omission

of a bidder to acquaint himself with existing conditions shall in no way relieve him of any obligation with respect to this

bid or to the contract

QUESTIONS: Questions submitted during the site visit and prior to the established deadline will be addressed in an

Addendum. All addenda will be posted on the Oconee County procurement website at www.oconeesc.com/procurement.

Questions must be submitted via email to tpopham@oconeesc.com no later than Tuesday, May 14, 2026 at 2:00 PM.

Oconee County complies with all South Carolina and Federal laws that prohibit discrimination on the basis of race,

sex, age, religion, color, national origin and disability.

South Cove Park Pavilion Repairs, RFQ #25-104Q

Page 1 of 20

INSTRUCTIONS AND CONDITIONS

1. GENERAL: By submission of a quote, the vendor is guaranteeing that all goods and services meet the

requirements of the Request for Quote (hereafter referred to as RFQ) during the contract period. Unless

otherwise stated, it is understood and agreed that all items shall be new and in first class condition.

2. VENDOR’S RESPONSIBILITY: Each vendor shall fully acquaint himself with conditions relating to the

scope and restrictions attending the execution of the work under the conditions of this RFQ. It is expected

that this will sometimes require on-site observation. The failure or omission of a vendor to acquaint

himself with existing conditions shall in no way relieve him of any obligation with respect to this RFQ or to

the contract.

3. PAYMENT TERMS: Equipment, Goods, and Services – Payment shall be made within 30 days after receipt of

equipment, goods and services that are complete and meet all specifications of the RFQ. The County will

not make “pre-payments” for any goods or services and partial payments shall be at the discretion of the

Procurement Director. Electronic Payments - Oconee County may choose to utilize checks, Procurement

Cards (credit card issued by Visa), E-payables or other types of electronic payment methods approved by

the Oconee County Administrative Services department. The successful vendor agrees to accept electronic

payment by Oconee County at no extra charge, should the County decide to use this method of payment.

4. COMPETITION: This solicitation is intended to promote competition. If any language, specifications, terms

and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single

source, it shall be the responsibility of the interested vendor to notify the Procurement Office in writing

within seven (7) calendar days after receipt of RFQ. The solicitation may or may not be changed, but a

review of such notification will be made prior to the award.

5. DEVIATIONS FROM SPECIFICATIONS: Any deviation from specifications indicated herein should be

clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these

specifications. Deviations should be explained in detail on separate attached sheet(s). The listing of

deviations, if any, is required but will not be construed as waiving any requirements of the specifications.

Deviations found in the evaluation of the quote and not listed may be cause for rejection. Vendors offering

substitute or equal items should provide information sufficient enough to determine acceptability of item

offered.

6. "OR APPROVED EQUAL": Certain processes, types of equipment or kinds of material are described in the

specifications and/or on the drawings by means of trade/brand names and catalog numbers. In each

instance where this occurs, it is understood and inferred that such description is followed by the words "or

approved equal". Such method of description is intended merely as a means of establishing a standard of

comparability. However, the County reserves the right to select the items which, in the judgment of the

County, are best suited to the needs of the County based on price, quality, service, availability and other

relative factors. Vendors should indicate brand name, model, model number, size, type, weight, color, etc.,

of the item quoted, if not exactly the same as the item specified. Vendor's stock number or catalog number

is not sufficient to meet this requirement. If any vendor desires to furnish an item different from the

specifications, vendor shall submit along with the quote, the information, data, pictures, designs, cuts, etc.,

of the item they plan to furnish so as to enable the County to compare the item specified; and, such item

shall be given due consideration. The County reserves the right to insist upon, and receive items as

specified if the submitted items do not meet the County’s standards for acceptance.

7. UNIT PRICES: When applicable, unit prices will govern over extended prices unless otherwise stated in this

RFQ. All quotes shall remain effective for a minimum of 60 days, unless otherwise stated.

8. INTERPRETATIONS OR ADDENDA: No oral changes shall be made to any vendor regarding the RFQ or

any part thereof. Every request for an interpretation shall be made in writing via email or fax to the Buyer

as indicated in the RFQ. Any changes to the specifications shall be in the form of a written Addendum to

the RFQ. The Addendum will be posted on the Procurement web site at www.oconeesc.com/procurement.

The Addendum will also be emailed to all vendors who have contacted the Procurement Office and asked

to be placed on the Bidder’s List. It shall be the vendor’s responsibility to make inquiries as to the

Addenda issued. All such Addenda shall become part of the RFQ and all vendors shall be bound by such

Addenda, whether or not received by the vendors.

South Cove Park Pavilion Repairs, RFQ #25-104Q

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9. REJECTION OR ACCEPTANCE OF QUOTES; WAIVER OF TECHNICALITIES AND

IRREGULARITIES: The County shall reserve the unqualified right to reject any and all quotes or accept

such quotes, as appears in the County’s own best interest. The County shall reserve the unqualified right to

waive technicalities or irregularities of any kind in solicitations made under this Article. In all cases, the

County shall be the sole judge as to whether a vendor’s quote has or has not satisfactorily met the

requirements to solicitations made under this Article.

10. AWARD: The contract shall be awarded to the lowest responsible and responsive vendor(s) whose quote meets

the requirements and criteria set forth in the RFQ. Oconee County reserves the right to waive any

technicalities and informalities, and accept or reject any quote as deemed in the best interest of the County.

The County will be sole judge as to whether bids submitted meet all requirements contained in this

solicitation. When so stated in the RFQ, the award can be made to one or a multiple vendors, whichever is

in the best interest of the County, and quantities may vary, depending upon availability of funds, unless

otherwise stated.

11. CONTRACT: This RFQ and submitted documents, when properly accepted by Oconee County along with a

written purchase order, shall constitute a contract equally binding between the successful offeror and

Oconee County. No different or additional terms will become a part of this contract, except through a

Change Order, when applicable.

12. ASSIGNMENT: Once a contract has been executed, the Contractor shall not assign, sublet, or transfer the

contract without the written consent of the Procurement Director.

13. CHANGE ORDERS: No oral statement of any person shall modify or otherwise change, or affect the terms,

conditions or specifications stated in the resulting contract. All change orders to the contract will be made

in writing by the Procurement Director.

14. INDEMNIFICATION: The Contractor agrees to indemnify and hold harmless the County of Oconee and all

County officers, agents and employees from claims, suits, actions, damages and costs of every name and

description, arising out of or resulting from the use of any materials furnished by the Contractor, provided

that such liability is not attributable to negligence on the part of the County or failure of the County to use

the materials in the manner outlined by the Contractor in descriptive literature or specifications submitted

with the Contractor's quote.

15. FORCE MAJEURE: The Contractor shall not be liable for any excess costs if the failure to perform the

contract arises out of causes beyond the control and without fault or negligence of the contractor. Such

causes may include, but are not restricted to acts of God or of the public enemy, acts of the Government in

either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight

embargoes, and unusually severe weather; but in every case the failure to perform must be beyond the

control and without the fault or negligence of the contractor. If the failure to perform is caused by the

default of a subcontractor, and if such default arises out of causes beyond the control of both the contractor

and subcontractor, and without the fault or negligence of either of them, the contractor shall not be liable

for any excess costs for failure to perform, unless the supplies or services to be furnished by the

subcontractor were obtainable from other sources in sufficient time to permit the contractor to meet the

required delivery schedule.

16. S.C. LAW CLAUSE: Upon award of a contract under this RFQ, the person, partnership, association or

corporation to whom the award is made must comply with the laws of South Carolina which require such

person or entity to be authorized and/or licensed to do business within the State. Notwithstanding the fact

that applicable statutes may exempt or exclude the Contractor from requirements that it be authorized

and/or licensed to do business in this State, by submission of this signed RFQ, the Contractor agrees to

subject himself to the jurisdiction and process of the courts of the State of South Carolina as to all matters

and disputes arising or to arise under the contract and the performance thereof, including any questions as

to the liability for taxes, licenses, or fees levied by the State.

South Cove Park Pavilion Repairs, RFQ #25-104Q

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17. 6% SC SALES TAX: Oconee County is subject to South Carolina Sales Tax on all purchases of goods and

services, except for the mining operation of the Oconee County Rock Quarry, and the recycling operation

of the Oconee County Solid Waste Department. Therefore, 6% sales tax must be added to all orders, except

for the mining operation of the Rock Quarry. Lump sum bids however, shall include sales tax in quote

unless otherwise noted. By submission of a signed quote, you are certifying, under penalties of perjury,

that you comply with Title 12, Chapter 36, Article 1 of the SC Code of Laws 1976, as amended, relating to

payment of any applicable taxes. This will certify to the County your compliance.

18. DRUG-FREE WORKPLACE: By submittal of this RFQ, you are certifying that you will comply with Title 44,

code of Laws of South Carolina, 1976, Section 44-107-30.

19. ILLEGAL IMMIGRATION REFORM ACT – 2008 - Title 8, Chapter 14, Act. No. 280: By submittal of this

RFQ, you are certifying that you are in compliance with Title 8, Chapter 14, or that this law is inapplicable

to you and your subcontractors. An overview of this law is available at

www.procurementlaw.sc.gov/immigration. This is required of all contractors and subcontractors as of

January 1, 2010.

20. LOCAL PREFERENCE: See accompanying ordinance 2025-27 for provisions related to preferred status of

local vendors and subcontractors, Attachment No. 1.

To be considered for Local Preference, bidders must submit the Affidavit Regarding Local

Contractor/Vendor Preference Eligibility for Oconee County with their bid submission.

21. INSURANCE: The successful contractor shall procure, maintain, and provide proof of insurance coverage for

injuries to persons and/or property damage as may arise from, or in conjunction with, the work performed

on behalf of the County by the contractor, his agents, representatives, employees or subcontractors. Proof

of coverage as contained herein shall be submitted fifteen (15) days prior to the commencement of work

and such coverage shall be maintained by the contractor for the duration of the contract period; for

occurrence policies.

A. Commercial General Liability: Coverage shall be as broad as: Comprehensive General Liability

endorsed to include Broad Form, Commercial General Liability Form including Products/Completed

Operations.

Minimum Limits:

$500,000 General Aggregate Limit

$500,000 Products & Completed Operations

$500,000 Personal & Advertising Injury

$500,000 Each Occurrence Limit

$50,000 Fire Damage Limit

$5,000 Medical Expense Limit

B. Business Commercial Automobile Liability: Coverage sufficient to cover all vehicles owned, used,

or hired by the contractor, his agents, representatives, employees or subcontractors.

Minimum Limits:

$500,000 Combined Single Limit

$500,000 Each Occurrence Limit

$5,000 Medical Expense Limit

C. Workers’ Compensation: Limits as required by the Workers’ Compensation Act of SC, to include

state’s endorsement for businesses outside of SC. Employer’s Liability, $1,000,000.

Coverage Provisions

1. All deductibles or self-insured retention shall appear on the certificate(s).

2. Oconee County, its' officers/ officials, employees, agents and volunteers shall be added as

"additional insured" as their interests may appear. This provision does not apply to Professional

Liability or Workers' Compensation/Employers' Liability.

South Cove Park Pavilion Repairs, RFQ #25-104Q

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3. The contractor’s insurance shall be primary over any applicable insurance or self-insurance

maintained by the County.

4. Shall provide 30 days written notice to the County before any cancellation, suspension, or void of

coverage in whole or part, where such provision is reasonable.

5. All coverage for subcontractors of the contractor shall be subject to all of the requirements stated

herein.

6. All deductibles or self-insured retention shall appear on the certificate(s) and shall be subject to

approval by the County. At the option of the County, either; the insurer shall reduce or eliminate

such deductible or self-insured retention; or the contractor shall be required to procure a bond

guaranteeing payment of losses and related claims expenses.

7. Failure to comply with any reporting provisions of the policy(s) shall not affect coverage provided

the County, its officers/officials, agents, employees and volunteers.

8. The insurer shall agree to waive all rights of subrogation against the County, its' officers/officials,

agents, employees or volunteers for any act, omission or condition of premises which the parties

may be held liable by reason of negligence.

9. The contractor shall furnish the County certificates of insurance including endorsements affecting

coverage. The certificates are to be signed by a person authorized by the insurance company(s) to

bind coverage on its behalf, if executed by a broker, notarized copy of authorization to bind, or

certify coverage must be attached.

10. All insurance shall be placed with insurers who are lawfully authorized to do business in the state

of SC, and who maintain an A.M. Best rating of no less than an A:VII. If A.M. Best rating is less

than A:VII, approval must be received from the County's Risk Manager.

South Cove Park Pavilion Repairs, RFQ #25-104Q

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