Local Retail & Grocery - Supplemental

Project Information

Bid Title: Local Retail & Grocery - Supplemental
Issuing Agency: Birdville Independent School District
Location: Texas
Published Date: Mar 25, 2025
Closing Date: May 1, 2025
Government Level: State & Local
Status: Closed
Ref. #: 016-24B
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Project Description: Bid Information

Type Request for Competitive Sealed Proposals

Status Issued

Number 016-24B (Local Retail & Grocery - Supplemental)

Issue Date & Time 3/25/2025 10:00:01 AM (CT)

Close Date & Time 5/1/2025 02:00:00 PM (CT)

Question Cut Off Date 4/30/2025 02:00:00 PM (CT)

Notes
This is a supplemental proposal to RFCSP 016-24 Local Retail & Grocery. If you have already been awarded under RFCSP 016-24 or 016-24A, PLEASE DO NOT RESPOND .

PURPOSE In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Local Retail & Grocery. In order for your company to be included on Birdville ISD's approved vendor list, you must respond to this RFCSP. The District seeks to award multiple vendors utulizing the catalog discount. Based on the 2023-2024 spending, the estimated total expenditure annually will be $72,491.68.

SCOPE OF WORK This contract is for various campuses and departments to purchase on an as-needed basis by the campuses and departments of BISD located throughout Haltom City, Richland Hills, Hurst, North Richland Hills, and Watauga. We seek to work with businesses in these cities and surrounding areas within the DFW metroplex. This proposal is broad and covers a wide variety of goods and services, including but not limited to:

Retail Shops

Groceries

Fundraisers

Restaurants

Food Trucks

Bounce Houses

Event Rentals (Tables, Chairs, Decorations etc)

Photography Services

Dry Cleaning/Alteration Services

Promotional Items and Services

Entertainment

Travel

Embroidery

Printing

Any other goods or services that the district utilizes

CONTRACT TERM AND RENEWALS This proposal shall be effective from May 23, 2025 through June 30, 2026. The District has the option to extend the contract for three (3) additional one-year periods (not to exceed a total of 4 years). The contract will automatically renew, unless the awarded vendor notifies the District in writing within forty-five (45) days prior to the expiration of the contract. Written notification is also required within the forty-five (45) days prior to contract expiration for any adjustment in price or discount upward or downward. District has the sole right to accept or reject these rate changes. If the rate change is rejected, the contract may be terminated at the end of the current contract period.

PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Contact Information

Name Kelly Cruz

Address 3126 Carson Street
Haltom City, TX 76117 USA

Phone (817) 547-5624

Fax (817) 547-5544

Email kelly.cruz@birdvilleschools.net

Bid Documents

Document name Format

Bid Invitation
Acrobat / PDF BINVAVL 8264870

Bid Attachments

File Name Description File Size

BISD Standard Terms and Conditions (Updated April 2023).pdf
BISD Standard Terms and Conditions 270 KB 313500 6552009

Campus List 2024-2025.pdf
BISD Campus List 61 KB 313500 6552011

To print a pdf version of the proposal document.pdf
Instructions for Printing a PDF Copy of the Proposal 251 KB 313500 6552017

1295_With_Instructions and video help links.pdf
1295 Instructions with Video Links 2.06 MB 313500 6552018

fw9.pdf
Blank W-9 137 KB 313500 6552019

CIQ2021.pdf
Blank Conflict of Interest Questionnaire 48 KB 313500 6552020

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Type	Request for Competitive Sealed Proposals
Status	Issued
Number	016-24B (Local Retail & Grocery - Supplemental)
Issue Date & Time	3/25/2025 10:00:01 AM (CT)
Close Date & Time	5/1/2025 02:00:00 PM (CT)
Question Cut Off Date	4/30/2025 02:00:00 PM (CT)
Notes	This is a supplemental proposal to RFCSP 016-24 Local Retail & Grocery. If you have already been awarded under RFCSP 016-24 or 016-24A, PLEASE DO NOT RESPOND . PURPOSE In order to be in compliance with federal, state and local purchasing laws, the Birdville Independent School District (BISD) is soliciting competitive sealed proposals for Local Retail & Grocery. In order for your company to be included on Birdville ISD's approved vendor list, you must respond to this RFCSP. The District seeks to award multiple vendors utulizing the catalog discount. Based on the 2023-2024 spending, the estimated total expenditure annually will be $72,491.68. SCOPE OF WORK This contract is for various campuses and departments to purchase on an as-needed basis by the campuses and departments of BISD located throughout Haltom City, Richland Hills, Hurst, North Richland Hills, and Watauga. We seek to work with businesses in these cities and surrounding areas within the DFW metroplex. This proposal is broad and covers a wide variety of goods and services, including but not limited to: Retail Shops Groceries Fundraisers Restaurants Food Trucks Bounce Houses Event Rentals (Tables, Chairs, Decorations etc) Photography Services Dry Cleaning/Alteration Services Promotional Items and Services Entertainment Travel Embroidery Printing Any other goods or services that the district utilizes CONTRACT TERM AND RENEWALS This proposal shall be effective from May 23, 2025 through June 30, 2026. The District has the option to extend the contract for three (3) additional one-year periods (not to exceed a total of 4 years). The contract will automatically renew, unless the awarded vendor notifies the District in writing within forty-five (45) days prior to the expiration of the contract. Written notification is also required within the forty-five (45) days prior to contract expiration for any adjustment in price or discount upward or downward. District has the sole right to accept or reject these rate changes. If the rate change is rejected, the contract may be terminated at the end of the current contract period. PROPOSAL SUBMISSION Late proposals will not be accepted. No verbal, telephonic, electronic mail or faxed responses will be considered. The preferred method of delivery is through the e-bid system; however, paper responses will be accepted in the Purchasing Department prior to the due date and time. To receive a paper version, please contact Purchasing via phone 817-547-5629 or by email bisd.purchasing@birdvilleschools.net.

Name	Kelly Cruz
Address	3126 Carson Street Haltom City, TX 76117 USA
Phone	(817) 547-5624
Fax	(817) 547-5544
Email	kelly.cruz@birdvilleschools.net

Local Retail & Grocery - Supplemental

Project Information

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