Project Information

Bid Title

Purchase of Four (4) New/Unused 6” Pumps Addendum 2

Issuing Agency

Terrebonne Parish

Location

Louisiana

Published Date

Mar 23, 2026

Closing Date

Mar 26, 2026

Government Level

State & Local

Status

Closed

Ref. #

Bid 25-PUMP-47

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Closing Date	Related Documents
Bid 25-PUMP-47	Purchase of Four (4) New/Unused 6” Pumps	03/26/2026 2:00 pm	Bid Packet Addendum 1 Addendum 2

Attachment Preview

Invitation to Bidders

Sealed bids will be received on March 19, 2026 by the Terrebonne Parish Consolidated Government (TPCG) Purchasing

Division, at 301 Plant Road Houma, Louisiana 70363 until 2:00 P.M. as shown on the Purchasing Division Conference Room

Clock at which time sealed bids shall be publicly opened and read aloud.

Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view, download, and receive bid

notices by e-mail, you must register with Central Auction House (CAH). Vendors/Contractors have the option to submit

their bids electronically or by paper copy. For information about the electronic submittal process, contact Bobby Callender

with Central Auction House at (225) 810-4814.

Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be handed a

written receipt, or such bid shall be sent by United States Postal Service registered or certified mail with a return

receipt requested or shall be submitted electronically through Central Auction House (CAH). Bids shall not be

accepted or taken, including receiving any hand delivered bids, on days, which are recognized as holidays by the

United States Postal Service.

The mailing address for the bid submittal is: TPCG Purchasing Division

301 Plant Road

Houma, Louisiana 70363

No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail to deliver the bids timely

shall not be considered due cause for the scheduled time of the bid opening to be extended.

Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

Bid Documents for this solicitation are on file in the TPCG Purchasing Division at 301 Plant Road Houma, Louisiana 70363

and posted on the TPCG Website http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities.

Contact Gina Bergeron, in the Purchasing Division at 985-580-7272 or via email at gbergeron@tpcg.org with regard to

clarifications or information about bid submittal requirements or in regard to the specifications.

The Terrebonne Parish Consolidated Government reserves the right to reject any and all bids in accordance with Louisiana

State Bid Law.

/s/ Jason W. Bergeron

Jason W. Bergeron, Parish President

Terrebonne Parish Consolidated Government

Publish: March 4th & 11th 2026

To Courier: March 2, 2026

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Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS FOR

Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

Please Read Carefully

GENERAL: The Terrebonne Parish Consolidated Government (TPCG) is soliciting bids from companies to provide

four (4) 6” trailer mounted pumps as per specifications hereafter delivered to the TPCG Drainage Division at 211

Government Street Gray, LA 70359.

COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set forth in

the Invitation to Bidders.

Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility for

errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose of obtaining

Bids on the work and do not confer a license or grant for any other use.

INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be

directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or

modifications considered necessary by Gina Bergeron, Procurement Specialist III in response to such questions will

be issued by Addenda as set forth below.

Bidders shall promptly notify Gina Bergeron, Procurement Specialist III in writing of any ambiguity, inconsistency, or

error that they may discover upon examination of the Bidding Documents. Bidders requiring clarification or

interpretation of any of the Bidding Documents shall make a written request to Gina Bergeron, Procurement

Specialist III at the address in the Bidding Documents or Contract Documents.

All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than seven

days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron, Procurement

Specialist III, the ambiguity in the Bidding Documents is so significant that it may necessitate postponement of the

Bid date and issuance of an addendum to respond to the Bidder’s request.

Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written

addendum. Interpretations, clarifications, corrections, or modifications made by any other manner shall not be

binding and shall not be relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid

Law.

Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to submittal

of bids, each Bidder shall ascertain that he/she has received all addenda issued. The Bidder shall acknowledge

receipt of each Addendum by completing the acknowledgment space provided on the Official Bid Form Section “A”.

Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid proposal non-

responsive.

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Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as required

to certify that the product offered in the bid is fully compliant with specifications herein must be submitted upon

request; if requested, literature and/or specifications shall be submitted within seven (7) days. Such

documentation shall include diagrams, books, brochures, photographs, or other means to verify compliance. Any

change made to a manufacturer’s published specifications submitted for a product shall be verifiable by the

manufacturer.

Failure to submit this information at the specified time shall result in the bid being declared non-responsive

and just cause for rejection.

SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall conform to all

applicable federal and state laws and regulations and the specifications contained in the solicitation.

Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a

certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of the item is only

intended to denote the quality standard of the item desired and to convey and establish the general style, type,

character and quality of material , equipment or product desired and does not restrict bidders to the specific brand,

make, manufacturer, or specification named; and that equivalent products may be acceptable.

The bidder must specify the brand and model number of the product offered in his/her bid. Bids not specifying brand

and model numbers shall be considered as offering the exact products specified in the solicitation.

PROPOSAL DOCUMENT FORMS: Bid Forms are included with the Bidding Documents; additional copies may be

obtained from the Terrebonne Parish Consolidated Government Purchasing Division.

Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces on the bid form

required for Bid prices shall be properly filled in ink, or typed, in both words and figures when indicated.

PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted by the time and at the place indicated in the

Invitation to Bidders and shall be enclosed in an opaque sealed envelope unless submitted electronically. The

envelope shall be marked with the Bid title and the name and address of the Bidder.

The following items MUST be included with bid submittal

• Completed Official Bid Form Section “A”

• *Signature Authorization (Required By ALL Bidders): Written evidence of the person signing the bid

SHALL be submitted at the time of bidding, in accordance with LA R.S. 38:2212(B)(5) as follows:

(a) The signature on the bid is that of any corporate officer listed on the most current annual report

on file with the secretary of state, or the signature on the bid is that of any member of a partnership,

limited liability company, limited liability partnership, or other legal entity listed in the most

current business records on file with the secretary of state.

(b) The signature on the bid is that of an authorized representative as documented by the legal entity

certifying the authority of the person.

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Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

(c) The legal entity has filed in the appropriate records of the secretary of state of this state an

affidavit, resolution, or other acknowledged or authentic document indicating the names of all

parties authorized to submit bids for public contracts. Such document on file with the secretary of

state shall remain in effect and shall be binding upon the principal until specifically rescinded and

canceled from the records of the office.

*Failure to include the appropriate signature authorization shall result in rejection of the bid as non-

responsive.

MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate written

document duly signed and authorized (in the manner that a Bid must be executed) and delivered to the place where

Bids are to be submitted at any time prior to the deadline for submitting Bids. Withdrawal of a Bid will not prejudice

the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After the expiration of the period for receiving

Bids, no Bid may be withdrawn, modified, or explained except as provided for herein.

In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently

obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional

omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid,

may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the

OWNER within 48 hours of the bid opening excluding Saturdays, Sundays and legal holidays.

Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers,

documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that

the error is a patently obvious mechanical, clerical, or mathematical error, or unintentional omission of a

substantial quantity of work, labor, material, or services as opposed to a judgment error, and that the bid was

submitted in good faith, it shall accept the withdrawal and return the bid security to the bidder. A bidder who

attempts to withdraw a bid under these provisions of this section shall not be allowed to re-submit a bid on the

contract. Any modifications or amendments to the above stated applicable State law shall supersede this

procedure.

A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure above or

below the deleted entry, and initialing on the line of change. The crossing out of an entry and the initials shall be

legibly handwritten with ink or typed. Any ambiguity arising from entries altered or corrected on the Bid Form will

cause the rejection of said Bid Proposal as non-responsive.

OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated in the

Invitation to Bidder will be opened publicly. Bids will be read aloud, and a tabulation of the amounts of the Base Bids

and alternates (if any) will be made available to Bidders after the opening of Bids.

Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to whether a Bid

was submitted in time will be resolved against the Bidder.

BIDS TO REMAIN OPEN: The OWNER shall act not later than forty-five (45) calendar days after the date of opening

Bids to award such contract to the lowest responsible and responsive bidder or to reject all bids.

The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend

the deadline for award by one (1) or more extensions of thirty (30) calendar days.

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Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

AWARD OF CONTRACT: To the extent permitted by applicable local, state, and federal laws and regulations,

OWNER reserves the right to reject any and all Bids for just cause. The Terrebonne Parish Consolidated Government

reserves the right to reject any and all bids in accordance with Louisiana State Bid Law.

In order to be responsive, the apparent low bidder must submit the additional information and documentation

required by the OWNER within the time delays established by law.

CONTRACT TERM: N/A

NO GUARANTEE OF QUANTITIES: The quantities referenced are estimated. In the event a greater or lesser quantity

is needed, the TPCG reserves the right to increase or decrease the amount at the unit price stated in the bid. TPCG

does not obligate itself to contract for or accept more than their actual requirements during the period of this

agreement, as determined by actual needs and availability of appropriated funds.

DELIVERY: It is imperative that the items solicited be delivered in the time frame stipulated on the Official Bid Form

Section “A”. If delivery cannot be made in the time specified on the bid form, the bidder must notify the Terrebonne

Parish Consolidated Government Purchasing Division in writing of the delay.

PRICES: Unless otherwise specified by TPCG in the solicitation, bid prices must be complete including

transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If accepted,

prices must be firm for the contractual period. Bids other than F.O.B. Destination may be rejected. Any

freight/shipping charges SHALL be included in unit pricing.

SPECIAL ACCOMMODATION: Any “qualified individual with a disability” as defined by the Americans with

Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in writing no

later than seven (7) days prior to the bid opening date of the need for special accommodations. If the request cannot

be reasonably provided, the individual will be informed prior to the bid opening.

CIVIL RIGHT COMPLIANCE: The Contractor agrees to abide by the requirements of the following as applicable:

Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal

Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s

Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and

Contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990. Contractor agrees

not to discriminate in its employment practices and will render services under the contract without regard to race,

color, religion, sex, national origin, veteran status, political affiliation, or disabilities. Any act of discrimination

committed by Contractor, or failure to comply with these statutory obligations when applicable shall be grounds for

termination of the contract.

CLEAN AIR ACT: Bidder acknowledges that the Clean Air Act (CAA) is the comprehensive federal law regulating air

emissions from stationary and mobile sources. Among other things, this law authorizes EPA to establish National

Ambient Air Quality Standards (NAAQS) to protect public health and public welfare and to regulate emissions of

hazardous air pollutants.

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Bid 25-PUMP-47 Purchase of Four (4) New/Unused 6” Trailer Mounted Pumps

Commodity Codes

• NAICS 237110Water and Sewer Line and Related Structures Construction
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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