Project Information

Bid Title

IFB 2604 Nuisance Mowing

Issuing Agency

City of Piqua

Location

Ohio

Published Date

Jan 23, 2026

Closing Date

Feb 13, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 2604

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 2604
Bid Title:	IFB 2604 Nuisance Mowing
Category:	Equipment / Services
Status:	Open

Description: IFB 2604 Nuisance Mowing Publication Date/Time: 1/23/2026 11:00 AM Publication Information: IFB 2604 Nuisance Mowing Closing Date/Time: 2/13/2026 2:00 PM Submittal Information: Emily McCulla, City Building Contact Person: Derrick Pearson 937-778-2813 or dpearson@piquaoh.gov Download Available: yes Business Hours: 8 am - 4 pm Related Documents: IFB 2604 Nuisance Mowing

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INVITATION FOR BID IFB No. 2604

CITY OF PIQUA, OHIO

Purchasing Department

201 W. Water St.

Piqua, Oh 45356 Date: January 23,2026

For further information contact:

Bev Yount, CPPB, NIGP-CPP

Contract & Purchasing Manager

Phone: 937-778-4002

Email: byount@piquaoh.gov

Your written bid is requested for: Mowing of grass, and trimming or removal of weeds, vines, invasive

vegetation, and noxious weeds causing a public nuisance condition per the included bid form and

specifications.

Bids must be received in the Community Services Dept., 201 W. Water St., Piqua, OH 45356 or emailed

to Emily McCulla at emcculla(%piquaoh.gov no later than: 2:00 P.M. February 13, 2026.

Envelopes shall be plainly marked: IFB 2604 Nuisance IVIowing on left, lower comer of envelope.

User agency: Community Services Department (Nuisance Lawn Maintenance)

Submit signed original bid.

Bidder is requested to use the City's bid form that is enclosed, as none other will be accepted.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by sending a stamped self-addressed envelope.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of

interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Piqua is exempt from payment of federal excise taxes and state retail sales taxes (Federal Excise

Tax Exemption Certification No. 31-6000136).

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on

same with your bid. Any brand names on our bid form are to establish quality levels and do not indicate

preference.

The City ofPiqua reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept

the bid or bids which the judgment of proper officials, is to the best interest of the City.

The City ofPiqua reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If

you are not in a position to quote, advise to this effect so we may keep your name on our active vendor list.

BID to the

City ofPiqua, Ohio

Purchasing Department

Please Reply to I.F.B. 2604 No Later Than: 2:00 p.m. 2/13/26

The undersigned proposes and agrees to furnish any or all items bid at the prices stated herein.

Provide all needed material, labor, equipment, etc. to do work as described in the attached scope

of work for the services necessary to the mowing of grass, trimming or removal of weeds, vines,

noxious weeds, and invasive vegetation causing a public nuisance condition in Piqua, OH 45356.

The Local Preference Purchasing Program pursuant to Piqua Code Section 34.22 will be applied

to this project.

Mowing of grass and trimming or removal of reported overgrown weeds, vines, noxious weeds,

and invasive vegetation for the 2026 calendar year.

Contact Derrick Pearson at 937-778-2813 or dpearson@piquaoh.gov with any questions

regarding the scope of work. Deadline for submitting questions is February 10, 2026 at 4:00

p.m.

Billing Procedure:

• A bill for work completed the following items will be required:

o The date and address of the property that was cut.

o Hours of service provided to the nearest 15-minute increment.

• Invoices shall be submitted immediately upon approved completion of the work

(preferred), or monthly by the last day of the month the work was completed.

o Invoices submitted 30+ days after completion of work will not be paid.

QualitY Control;

The City of Piqua Community Services Dept. will monitor all maintenance of nuisance

properties to ensure City expectations are met. Contractor will provide a name and number of an

on-call manager.

The successful bidder must have and maintain current workers compensation insurance,

comprehensive general liability and automobile insurance for bodily injury, death or loss of or

damage to property of third persons in the minimum amount of $1,000,000.00 per occurrence

with the City ofPiqua as an additional named insured.

Bid:

Grass Cutting And Weeds, Vines, Vegetation, Invasive Vegetation Removal/ Disposal

Hourly Rate: $_ Minimum Charge $

This contract may be renewed for up to three (3) one-year extensions, 2027, 2028, and 2029 with no

greater than 3% increase in pricing annually. The renewal shall be at the sole discretion of the City of

Piqua. Performance reviews will be done annually by the Department Director or his/her designee and

provided to the contractor. Any attempt to terminate this agreement will require 15 days written notice

to the other party.

It is the policy of the City of Piqua not to discriminate on the basis of race, color, national origin, age,

sex, or disability in its hiring and employment practices, or in admission to, access to, or operation of its

programs, services and activities. With regard to all aspects of your proposal and contract, Contractor

certifies and warrants it will comply with this policy. Please sign and return with your proposal the

Americans with Disabilities Act Compliance Certification and the Drug-Free Workplace

Compliance Affidavit Forms provided.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE W FULL

ACCORDANCE WITH THE CITY OF PIQUA SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED

ABOVE. THE CITY OF PIQUA RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS, TO WAIVE ANY IRREGULARITIES

IN A BID, OR TO ACCEPT THE BID OR BIDS WHICH THE JUDGMENT OF PROPER OFFICIALS, IS TO THE BEST INTEREST

OF THE CITY. THE CITY OF PIQUA RESERVES THE RIGHT TO ACCEPT A PART OR PARTS OF A BID UNLESS OTHERWISE

RESTRICTED IN THE BID.

All deliveiy costs are included in this quotation

regardless ofF.O.B. designation.

Bidding Company:

Cash Discount Allowed:

% 10tllProximo.

Leave blank if your terms are Net 30 days.

Address:

Deliveiy will be made within

days after receipt of order.

calendar

Prices quoted will remain firm for acceptance

within 90 calendar days after bid opening unless

otherwise stated.

City

State

Zip Code

By:.

Name and Title (please print or type)

Signature:

Phone No.:

/Fax No.:

Fed. I.D. No.:

E-Mail Address:

Standard Terms and Conditions

1. BILLING: All goods or services must be billed to the City ofPiqua and at prices not exceeding those stated on the purchase order. If prices

or terms do not agree with your quotation, you must notify the Purchasing Department within three business days or your disagreement is

waived.

2. INVOICE: Prepayment or progress payments are not permitted unless prior permission is obtained from the Finance Department. All

invoices are to be in duplicate and are to be mailed to the Finance Department and shall reference the City's purchase order number. Failure

to include the purchase order number may prevent timely payment. Each purchase order must be invoiced separately. Unless specified

otherwise, the invoice will only be paid upon completion of the order. The City ofPiqua may issue payments to vendors electronically

upon mutual agreement of both parties.

3. CASH DISCOUNTS: All cash discount terms will be effective from date of actual receipt and acceptance of the items purchased, or receipt

of correct aid acceptable invoice, whichever is later.

4. FREIGHT: NO COLLECTION FREIGHT SHIPMENTS WILL BE ACCEPTED. All quotations are solicited on a "delivered price" basis.

When, in rare instances, the City accepts a quotation not including all shipping charges, your claim for reimbursement, must be itemized on

the invoice and supported with a copy of the original freight bill.

5. TAXES: The City ofPiqua is exempt from payment of Federal excise taxes and State retail sales taxes. Our Federal Excise Tax Exemption

Certificate Number is 31 -6000136. You are responsible for all Social Security taxes and Workers' Compensation contributions for yourself

or any of your employees.

6. DELIVERIES: All deliveries on this order must be in ftill accordance with specifications, properly identified with the purchase order

number and must not exceed the quantities specified.

7. CANCELLATION: The City ofPiqua reserves the riglit to cancel this order by written notice if you do not fulfill your contractual

obligations with respect to timeliness, quality and/or any other reason.

8. DEFAULT PROVISIONS: In case of your default, the City ofPiqua may procure the items from other sources and hold you responsible for

any excess costs occasioned thereby and any other damages permitted by law, if you have been notified in writing by the City ofPiqua you

are in default and you have failed to cure the default within the time specified.

9. NO VERBAL AGREEMENTS: The City ofPiqua will be bound only by the terms and conditions of this order, and will not be responsible

for verbal agreements made by any officer or employee of the City ofPiqua. In order to be binding on the parties, any changes made to

these Terms and Conditions shall be in writing and signed by both parties.

10. PATENT AND COPYRIGHT INFRINGEMENT: It is hereby understood (and by acceptance of this order) you agree to defend, indemnify

and save harmless the City ofPiqua, Ohio, its officers, agents and employees from any and all loss, costs or expense on account of any

claim, suit or judgment as a result of, caused by, or incident to any patent, copyright or trademark infringement and/or royalty, actual or

claimed, because of the use or disposition by said City of any article enumerated on this order and sold to said City pursuant to this order.

11. INSPECTION: The City ofPiqua may inspect the items ordered hereunder during their manufacture, construction and/or preparation at

reasonable times and shall have the right to inspect such items at the time of their delivery and/or completion. Items furnished hereunder

may at any time be rejected for defects revealed by inspection, analysis, or by manufacturing operations or use after delivery even though

such items may have previously been inspected and accepted. Such rejected items may be returned to you for ftill refund to City ofPiqua

including shipping and transportation charges.

12. WARRANTY: You warrant that the items and their production or completion shall not violate any federal, state or local laws, regulations or

orders. You warrant all items delivered hereunder to be free from defects of material or workmanship, to be good quality, and to conform

strictly to any specifications, drawings or samples which may have been specified or furnished by the City ofPiqua, and you further warrant

that you have good title to tlie items free and clear of all liens and encumbrances and will transfer such title to the City ofPiqua. Said

warranties shall not negate nor limit any implied warranties ofmerchantability or fitness. This warranty shall survive any inspection,

delivery, acceptance or payment by the City ofPiqua.

13. RISK OF LOSS: Title and risk of loss to and with respect to the items shall remain with you until the items in a complete state have been

delivered to and accepted by the City ofPiqua or to an agent or consignee duly designated by the City ofPiqua at the location specified on

the face hereof, items which are to be shipped shall be shipped F.O.B. destination unless otherwise specified by the City ofPiqua. A

packing slip must accompany each such shipment and if a shipment is to a consignee or an agent of the City ofPiqua, a copy of the packing

slip shall be forwarded concurrently to the City ofPiqua. If no such packing slip is sent, the count or weight by the City ofPiqua or its

agent or consignee is agreed to be final and binding on you with respect to such shipment.

14. SAVE HARMLESS: You shall indemnify and hold the City ofPiqua, its officers, elected officials, agents, consignees, employees,

volunteers, and representatives harmless from and against all expenses, damages, claims, suits, or liabilities (including attorney's fees of the

City ofPiqua) of every kind whatsoever by reason of, arising out of, or in any way connected with, accidents, occurrences, injuries or losses

to or any person or property which may occur before or after acceptance of the completed items by the City ofPiqua upon or about in any

way due to resulting from, in whole or in part, the preparation, manufacture, construction, completion, and/or delivery of the items,

including such as are caused by your subcontractors and excluding only such as are caused by the sole negligence of the City ofPiqua other

than where the City ofPiqua's negligence consists of its failure to discover a condition caused or permitted to exist by you or any

subcontractor of yours.

15. FNSURANCE: If requested by the City ofPiqua, you shall maintain policies of liability insurance such types and such amounts and with

such companies as may be designated by the City ofPiqua, which policies shall be written so as to protect the City ofPiqua and you from

the risks enumerated in Section 14. Such policies of insurance shall not be cancelable except upon thirty (30) days written notice to the City

ofPiqua and proof of such insurance shall be furnished by you to the City ofPiqua. In addition, such policies shall protect all

18. CLEANING OF PREMISES: If work is to be performed hereunder on the premises of the City ofPiqua, you shall at all times keep the

premises free from accumulation of waste material or rubbish. At the completion of the items you shall leave the premises and the items

broom-clean.

19. EQUAL EMPLOYMENT OPPORTUNITY:

(a) You agree that you will not discriminate against any employee or applicant for employment because of race, color, religion, sex,

ancestry, national origin, place of birth, age, marital status, or handicap with respect to employment, upgrading promotion, or transfer,

recruitment or recruitment advertising, lay-off determination; rates of pay or other forms of compensation; and selection for training,

including apprenticeship.

(b) It is expressly agreed and understood by you that Section 19 (a) constitutes a material condition of this contract as fully as specifically

rewritten herein, also that failure to comply therewith shall constitute a breach thereof entitling the City to terminate the contract at its

option.

20. AGREEMENT TO BE EXCLUSIVE: This purchase order contains the entire agreement behveen the parties and supersedes all other oral

agreements only when there is no executed contract between the parties. The parties acknowledge and agree that neither of them has made

any representation with respect to the subject matter of this purchase order or any representation inducing the execution and delivery of this

purchase order, except such representations as are specifically set forth here, and each party acknowledges that it has relied on these

representations in connection with its dealings with the other.

21. GOVERNING LAW: This purchase order, the performance under it, and all suits and special proceedings under it, shall be construed in

accordance with the laws of the State of Ohio. In any action, special proceeding or other proceeding that may be brought arising out of, in

connection with, or by reason of this agreement, the laws ofthe State of Ohio shall be applicable and shall govern to the exclusion of the

laws of any other forum, without regard to the jurisdiction in which the action or special proceeding may be instituted.

22. ADDITIONAL RIGHTS: Any rights or remedies granted to the City ofPiqua in any part of this purchase order shall not be exclusive of,

but shall be in addition to, any other rights or remedies granted in another part of this purchase order and any other rights or remedies that

the City ofPiqua may have at law or in equity in any such instance. Any litigation arising from disputes herein shall be instituted only in

Miami County, Ohio.

23. GOVERNING DOCUMENT: Should there be any conflict between the terms of the executed contract and this purchase order, the terms of

the contract govern.

24. FNDEPENDENT CONTRACTOR: The contractor, his assigns, heirs, successors, employees and any and all subcontractors are independent

contractors and are not agents and/or employees of the City ofPiqua.

25. ASSIGNMENT: This purchase order is not assignable to any other entity or contractor. Assignment of the purchase order shall void the

purchase order.

City of Piqua, Ohio

Scope of Work

In the event the owner of a lot within the municipal corporation limits of Piqua does not cut grass,

weeds, vines, noxious weeds, or invasive vegetation when certain conditions exist, it becomes necessary

for the City to cause the trimming or removal of the subject trees, weeds, vines, noxious weeds, and

invasive vegetation. Maintenance for all nuisance properties reported by the City of Piqua Community

Services Department includes mowing and trimming so that all areas look well-maintained and properly

cared for.

The following provides a typical list of services to be performed, though other similar services may be

requested:

• Mowing grass, most typically in a residential setting

• Removal/disposal of vines and noxious weeds

• Trimming branches or shrubs, or full removal/disposal of shrubs as necessary

• Trimming or removal/disposal of invasive vegetation (Any noxious weeds or vegetation that was

not puiposely planted)

Work process will be as follows:

• The Community Services Department reports to the contractor overgrown vegetation, grass,

weeds, vines, or Invasive Vegetation causing a nuisance. Nuisances reported to the contractor

shall be cut eveiy subsequent time the height exceeds eight inches.

Commodity Codes

• NAICS 561730Landscaping Services

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