Project Information

Bid Title

Geneva & Smith Mills Expansion – Phase I

Issuing Agency

City of Henderson

Location

Kentucky

Published Date

Mar 20, 2026

Closing Date

Mar 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

26 - 14

Original Source

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Bid Documents

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Project Description

Bid Number:	26 - 14
Bid Title:	Geneva & Smith Mills Expansion – Phase I
Category:	Finance
Status:	Open

Description: INVITATION TO BID Bid Reference No. 26 - 14 Competitive sealed bids will be received by the City of Henderson, Kentucky for the following: Geneva & Smith Mills Expansion – Phase I Bids will be accepted in the Finance office located on the first floor of the Henderson Municipal Building at 222 First Street, Henderson, Kentucky 42420. Bids may also be mailed to PO Box 716, Henderson, Kentucky 42419. Bids will be accepted until 3:30 pm on Friday, March 27, 2026, prevailing local time, at which time the bids will be publicly opened and read. The bids are being solicited pursuant to KRS 45A.365. Publication Date/Time: 3/20/2026 8:00 AM Publication Information: City of Henderson Website Closing Date/Time: 3/27/2026 3:30 PM Submittal Information: City of Henderson Finance Department Contact Person: Procurement Questions - Shay Bridges, Finance Manager Technical Specification Questions - Tim Clayton, Gas System Director Download Available: See Plan & Spec Available: City of Henderson 222 First Street Henderson, KY 42420 Business Hours: 8:00 AM - 5:00 PM Mon - Fri Related Documents: Bid Ref 26 - 14 - Geneva and Smith Mills Expansion - Phase I Website HMG - Geneva Smith Mills Expansion - Phase I (002) 3.9.26

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The City of Henderson

P.O. Box 716

Henderson, Kentucky 42419-0716

Finance Department

Phone: (270) 831-1200

Fax: (270) 831-1246

E-mail: Finance@hendersonky.gov

March 16, 2026

INVITATION TO BID

Bid Reference No. 26 - 14

Competitive sealed bids will be received by the City of Henderson, Kentucky for the

following:

Geneva & Smith Mills Expansion – Phase I

Bids will be accepted in the Finance office located on the first floor of the Henderson

Municipal Building at 222 First Street, Henderson, Kentucky 42420. Bids may also be

mailed to PO Box 716, Henderson, Kentucky 42419. Bids will be accepted until 3:30 pm

on Friday, March 27, 2026, prevailing local time, at which time the bids will be publicly

opened and read.

The bids are being solicited pursuant to KRS 45A.365.

City of Henderson, Kentucky

Invitation to Bid

Bid Reference No. 26 - 14

TABLE OF CONTENTS

I. Instructions to Bidders

II. General Conditions

III. Special Conditions

IV. Technical Specifications

V. Bid Pricing Sheet

VI. KRS 45A.395 State Required (Enclosure A)

Only sections marked as “Enclosed” are applicable to bid award.

Enclosed

X

X

X

X

X

X

City of Henderson, Kentucky

Invitation to Bid

INSTRUCTIONS TO BIDDERS

1.1 General

The City of Henderson, Kentucky (“City”) invites competitive sealed bids for the goods

or services described in this Invitation to Bid. All bids must be prepared and submitted in

accordance with the instructions to bidders and all other applicable sections of the bid

package.

Failure to comply with these instructions may result in the bid being deemed non-

responsive.

1.2 Bid Submission

Bids must be received by the City at the location, date, and time specified in the

Invitation to Bid. Bids received after the stated deadline will not be accepted and will be

returned unopened.

Bids shall be submitted in a sealed envelope clearly marked with the bid reference

number and bid title. Separate bids are required for each bid reference number.

1.3 Execution of Bid

Each bid must be signed by an individual authorized to legally bind the bidder.

 Bids submitted by an individual shall be signed by the individual.

 Bids submitted by a partnership shall be signed by a partner or authorized

representative.

 Bids must be submitted by a corporation or other legal entity shall be

signed by an authorized officer or representative.

Unsigned bids may be rejected as non-responsive.

1.4 Bid Forms and Required Documents

Bidders shall submit all forms, pricing sheets, affidavits, and certifications identified in

the bid package.

INSTRUCTIONS TO BIDDERS

Page 2

Failure to submit any required enclosed document may result in rejection of the bid.

1.5 Bid Pricing

Prices shall be submitted on the Bid Pricing Sheet provided. Prices shall be stated in the

units requested and shall include all costs necessary to fulfill the requirements of the bid

unless otherwise stated. Please acknowledge any addendums (N/A if none), sign, and

date all requested locations on all pages of the bid pricing sheet.

In the event of a discrepancy between unit prices and extended totals, the unit prices shall

govern.

1.6 Corrections, Alterations, and Irregularities

Bids containing alterations, erasures, or corrections shall be clearly noted and initialed by

the bidder. The City reserves the right to waive informalities or minor irregularities that

do not affect the responsiveness of the bid.

1.7 Withdrawal or Modification of Bids

A bidder may withdraw or modify a bid prior to the bid opening by submitting a written

request to the City. No bid may be withdrawn or modified after the bid opening except as

permitted by law.

1.8 Bid Validity

All bids remain valid for a period of sixty (60) days following the bid opening unless a

longer period is stated in the bid documents.

1.9 Interpretation of Documents

Bidders are responsible for reviewing all bid documents and determining that they

understand the requirements. Questions regarding the bid must be submitted in

accordance with the procedures and deadlines stated in the Invitation to Bid.

No oral interpretations or clarifications shall be binding on the City.

INSTRUCTIONS TO BIDDERS

Page 3

1.10 Contact Information

Questions regarding the procurement procedure of this solicitation shall be directed to the

Finance Manager, Shay Bridges, at the Henderson Municipal Building. Please see contact

information below:

Phone: 270-831-1200

E-mail: finance@hendersonky.gov

Questions regarding the technical procedure of this solicitation shall be directed to the

Gas System Director, Tim Clayton, at the Gas Department. Please see contact

information below:

Phone: 270-831-4918

E-mail: trclayton@hendersonky.gov

— End of Section —

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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