Project Information

Bid Title

Micro Surface Maintenance Project 2026

Issuing Agency

City of Ada

Location

Oklahoma

Published Date

Mar 6, 2026

Closing Date

Mar 31, 2026

Government Level

State & Local

Status

Closed

Ref. #

27-55-01

Original Source

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Bid Documents

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Project Description

Bid Number:	27-55-01
Bid Title:	Micro Surface Maintenance Project 2026
Category:	Bid/RFPs
Status:	Open

Publication Date/Time: 3/6/2026 4:00 PM Closing Date/Time: 3/31/2026 10:00 AM Submittal Information: Due-10:30am Purchasing-512 N. Stockton St, Ada, OK 74820 Bid Opening Information: 11:00am @ Irving Comm Ctr Pre-bid Meeting: March 19, 2026, 10:30 am @ ICC Contact Person: John McKay - Asst. Public Works Director 580-436-6300 x264 Business Hours: 8am-4pm Related Documents: Micro-Surface Maintenance Project 2026 Bid 27-55-01

Attachment Preview

Bid Documents for Micro-Surface Maintenance Project 2026

Application within City of Ada

Bid# 27-55-01

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CONTENTS

Micro-Surface Maintenance Project 2026

CITY OF ADA BID NO. 27-55-01

Bid Notice

SECTION 1 – PROJECT SPECIFICATIONS

1.0 Scope of Services

1.1 Description of Work

1.2 Contractor’s Plan

1.3 Protection

1.4 Damages

1.5 Traffic

1.6 Pollution Controls

1.7 Construction Details_

1.8 Statement of Qualifications

Aerial Exhibit

Non-Collusion Affidavit

Bidder’s Proposal Form

Contractor’s Affidavit

Contract for Services

PAGE

3-5

6

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6-7

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7-9

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9-10

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11-13

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17-20

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Bid Proposal:

Item:

Bid Due:

Bid Opening:

Pre-Bid Meeting:

Mailing Address:

Published:

CITY OF ADA, PURCHASING

512 North Stockton Street

Ada, Oklahoma 74820

580/436-6300 x256 Fax 580/436-8044

BID NOTICE

27-55-01

27-55-01

Micro-Surface application to designated streets

March 31, 2026, at 10:30 A.M. CST, at the delivery address

City of Ada - Purchasing 512 N. Stockton Ada, OK 74820

March 31, 2026, at 11:00 P.M. CST, at the City of Ada Irving

Community Center, 530 West 5th, Ada, OK 74820

Non-mandatory meeting to be held March 19, 2026, at

10:30 A.M. CST at City of Ada Irving Community Center,

530 West 5th, Ada, OK 74820 and on-site inspections shall be

conducted by interested bidders.

City of Ada - Purchasing 512 N. Stockton Ada, OK 74820

Ada News, March 7 & 14, 2026

NOTICE IS HEREBY GIVEN THAT:

The City of Ada, Oklahoma and its agencies/authorities herein called (BUYER) will receive SEALED

BIDS as listed above at which time said bids will be opened and read aloud.

Complete plans, specifications, conditions, etc. and bidding information may be obtained from the City of

Ada Purchasing Office, 512 N. Stockton, Ada, OK, by emailing pam.mckinzie@adaok.com or by going

to www.adaok.com.

Pre-Bid Conference will be held on Thursday, March 19, 2026, at 10:30 A.M. at City of Ada Irving

Community Center, 530 West 5th, Ada, OK, and on-site inspections shall be conducted by interested

bidders.

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GENERAL CONDITIONS

01. Bidders must complete and submit bid on the provided bid documents. Duplication of bid documents

is authorized.

02. Bids must be submitted in a sealed envelope clearly marked "SEALED BID" and bear the bid

number, item, and bidder's name. Bids improperly marked, submitted, and/or received after the bid

opening may be rejected unless lateness is due to other than the bidder's fault -- such as mail or

delivery errors. FAX bids are not acceptable.

03. The BUYER is an Equal Opportunity Employer and purchases only from those that comply with

applicable Equal Opportunity Provisions. Non-compliance will result in rejection of bids and/or

breach of contract.

04. The bid amount must be FOB -- Ada, OK and exclude all taxes.

05. Unless so stated, bids will be evaluated by Life Cycle Cost and will be awarded on a "Best Buy" basis

as determined by the BUYER.

06. Offer Period – 30 days after the bid opening unless so stated. Formal acceptance will be by receipt

of a valid purchase order issued by the BUYER within the offer period.

07. 2009 OKLAHOMA STANDARD SPECIFICATIONS FOR HIGHWAY CONSTRUCTION

GOVERN, APPROVED BY THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL

HGIHWAY ADMINISTRATION, JANUARY 4, 2010.

08. All references to the Oklahoma Department of Transportation Commission pertaining to the 2009

Specifications and Standards shall be interpreted to mean the City of Ada.

09. All references to the Engineer in the Oklahoma Department of Transportation specifications shall be

revised to read the City of Ada – Public Works Director, or his designee. All references to the

“State”, “Department”, “Highway Department” or “Transportation Commission” shall be interpreted

to be “the City of Ada – Public Works Division”, or “the City of Ada” as applicable.

10. Rates for liquidated damages for this project will be $500.00 per calendar day.

11. Contract Time allotted for this project is 30 calendar days for construction.

12. PAYMENT -- Full payment will be made approximately 3 weeks AFTER receipt and acceptance of

the goods/services and required documents.

13. The BUYER reserves the right to negotiate changes/alterations/quantities to the base bid with the low

bidder.

14. The BUYER reserves the right to waive any informalities in the bidding process and/or reject all bids.

15. Mistakes, Errors, Bid Withdrawal, or Adjustments:

A. Prior to bid opening, bidders may withdraw or alter their bids or submit adjustments or

attachments provided the total bid amount is not revealed and it does not provide an unfair

advantage to the bidder.

B. After bid opening, only corrections of obvious errors will be accepted.

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16. Bond Requirements:

A. All bidders must submit a 5 percent Bid Security (Bond, Letter of Credit, or Cashier’s Check) to

insure bidder can comply with the requirements of the bid documents. These bonds will be

returned to the unsuccessful bidders upon awarding of this contract.

B. A Performance Bond equal to 100 percent of the contract amount shall be submitted with the

contract within 10 days after official notification of acceptance of the offer.

C. A Statutory Bond equal to 100 percent of the contract amount shall be submitted with the contract

within 10 days after official notification of acceptance of the offer.

D. A Maintenance Bond equal to 100 percent of the contract amount for a period of one (1) year

shall be submitted within 10 days after official notification of acceptance of the offer.

17. Insurance Requirements: Within 10 work days of awarding of this contract, the successful bidder

must:

A. Provide evidence of Worker’s Compensation insurance per Oklahoma Statutes.

B. Provide evidence of $1,000,000.00 Liability insurance naming the City of Ada as co-insured.

18. Dispute Resolution: In the event that a dispute arises between City and Contractor regarding any

term in the contract/project, the parties should first try and resolve the dispute informally between

themselves. If litigation is commenced by either party, both parties agree that the exclusive

jurisdiction and venue of any litigation shall be in Pontotoc County District Court, State of Oklahoma;

and that the prevailing party in said litigation shall be entitled to recover all costs and reasonable

attorney fees against the other party.

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Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 238990All Other Specialty Trade Contractors
• NAICS 541330Engineering Services
• NAICS 561210Facilities Support Services

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