Project Information

Bid Title

THIRD PARTY ADMINISTRATOR FOR WORKERS’ COMPENSATION CLAIMS ADMINISTRATION AND MANAGED CARE SERVICES

Issuing Agency

Solano County

Location

California

Published Date

Nov 26, 2024

Closing Date

Jan 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: THIRD PARTY ADMINISTRATOR FOR WORKERS’ COMPENSATION CLAIMS ADMINISTRATION AND MANAGED CARE SERVICES

Addenda: 0

Release Date: 11/26/2024

Due Date: 1/15/2025

Post Information

Posted At:Tue, Nov 26, 2024 12:29 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The purpose of this Request for Proposal (RFP) is to define the County's minimum requirements, solicit proposals, and gain adequate information by which the County may evaluate the services offered by Proposers that fall within the scope of services as further described in this RFP. The County of Solano, Department of Human Resources, Division of Risk Management, hereinafter referred to as the "County," intends to secure a contract with a qualified proposer to provide Third Party Administrator for Workers' Compensation Claims Administration and Managed Care Services.

Background

Solano County is the twenty-first largest California County as measured by population with a total population of over 400,000. The County has seven incorporated cities including Fairfield, (the County seat), Benicia, Dixon, Rio Vista, Suisun, Vacaville and Vallejo. The County currently has approximately 3,000 regular position allocations and 300 extra help employees. Solano County does not employ a fire protection unit. The below tables indicate the claims history for the County.

This table indicates the total number of Workers' Compensation claims reported for each fiscal year (July 1st to June 30th) and the net incurred, including allocated loss adjustment expenses, for each corresponding fiscal year:

Fiscal Year	Medical Only Claims Reported	Indemnity Claims Reported	Total incurred Value as of 10/16/2024
2019/2020	62	144	$4,045,578.37
2020/2021	133	193	$5,482,245.76
2021/2022	123	401	$7,276,004.71
2022/2023	79	203	$5,816,094.39
2023/2024	54	196	$4,919,425.15

Open claims for each fiscal year are found below:

Fiscal Year	Medical Only	Active Indemnity	Future Medical
2019/2020	0	4	10
2020/2021	0	8	15
2021/2022	0	21	17
2022/2023	0	26	16
2023/2024	2	65	4

As of October 17, 2024, the open claims inventory is 236: 15 Medical Only, 221 Indemnity and 63 Future Medical Claims. Below is a table indicating the Self Insurance Program history for the County.

The table indicates the number of Workers' Compensation cases open as of June 30, 2024, and the future liability for each corresponding fiscal year:

Timeline

RFP Issued:

November 26, 2024

Question Submission Deadline:

December 20, 2024, 5:00pm

County's Responses to Questions:

January 3, 2025

Proposal Submission Deadline:

January 15, 2025, 5:00pm

Interviews and Presentations:

January 29, 2025

Contractor Selection Date:

February 12, 2025

Desired Contract Start Date:

July 1, 2025

Commodity Codes

• NAICS 524292Third Party Administration of Insurance and Pension Funds
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services

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