Project Information

Bid Title

Cogeneration Equipment Maintenance & Repair Services

Issuing Agency

City of Thousand Oaks

Location

California

Published Date

Oct 20, 2025

Closing Date

Nov 12, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Cogeneration Equipment Maintenance & Repair Services

Addenda: 0

Release Date: 10/20/2025

Due Date: 11/12/2025

Post Information

Posted At:Mon, Oct 20, 2025 8:00 AMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

The City of Thousand Oaks invites qualified contractors to provide maintenance and repair services for the cogeneration system at the Hill Canyon Treatment Plant. This system includes a Guascor engine, Leroy-Somer generator, and Biospark fuel conditioning system, which together support the facility's energy efficiency and operational reliability.

The selected contractor will be responsible for scheduled preventive maintenance, scheduled emission source and screen testing, inspections, corrective actions, and emergency response to ensure continuous compliant operation of the cogeneration facility. Services will follow manufacturer-recommended intervals, City-specific requirements, and the conditions set forth in the City's operating permit issued by the Ventura County Air Pollution Control District (VCAPCD).

This contract will be for a five-year term, beginning January 2026 and ending December 2030. It presents an opportunity for experienced vendors to partner with the City in maintaining critical energy recovery infrastructure that offsets power costs, reduces greenhouse gas emissions, ensures regulatory compliance, and contributes to community sustainability goals.

Proposers are advised to download and review all attachments (Attachments A - E) available on the City's eProcurement Portal prior to preparing their submittal.

Background

The City of Thousand Oaks is located in eastern Ventura County and consists of 56 square miles. The City population is approximately 122,000. The City is a general law city operating under the Council/Manager form of government. The City Council is comprised of five members elected through district-based elections, with one member serving as Mayor on an annual basis.

The Hill Canyon Treatment Plant operates 24 hours a day, seven days a week, and includes a cogeneration facility that captures biogas produced during wastewater treatment and uses it to generate power. This system reduces the City's reliance on purchased electricity, offsets operating costs, and supports environmental sustainability through greenhouse gas reduction.

The City operates the cogeneration system under the conditions of a permit issued by VCAPCD. Compliance with this permit requires careful operation, testing, and documentation to ensure emissions limits and reporting obligations are met. Maintaining the cogeneration system is therefore critical not only for reliability and cost savings, but also for regulatory compliance and community environmental stewardship.

The system's Guascor engine, Leroy-Somer generator, and Biospark fuel conditioning system require regular, specialized service. The City is seeking a partner with the technical expertise, manufacturer certifications (or equivalent), and proven experience to keep this equipment operating at peak performance. A successful vendor will provide not only reliable scheduled maintenance but also responsive troubleshooting, accurate reporting and documentation, and innovative solutions to extend equipment life and efficiency.

Timeline

Release Project Date:

October 20, 2025

Pre-Proposal Meeting (Mandatory):

October 29, 2025, 10:00am

Hill Canyon Treatment Plant
9600 Santa Rosa Road, Camarillo, CA 93012

From the intersection of Santa Rosa Road and Hill Canyon Road, take Hill Canyon Road south and drive approximately 2-miles down the access road until you reach the entrance at the main gate. Press the call button to open the gate.

Check in at the lobby of the Operations/Administrative building

Question Submission Deadline:

November 5, 2025, 3:00pm

Proposal Submission Deadline:

November 12, 2025, 3:00pm

City Council to Award Agreement:

January 2026

Begin Work:

January 2026

Complete Work:

December 2030

Commodity Codes

• NAICS 811219Other Electronic and Precision Equipment Repair and Maintenance
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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