Project Information

Bid Title

Notice of Intent to Award a Sole Source - PowerDMS by NEOGOV

Issuing Agency

Lynn Haven city

Location

Florida

Published Date

Apr 14, 2026

Closing Date

Apr 23, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Title:	Notice of Intent to Award a Sole Source - PowerDMS by NEOGOV
Category:	General Notices
Status:	Open

Description: Notice of Intent to Award a Sole Source The City of Lynn Haven intends to enter into an agreement with: Vendor: PowerDMS by NEOGOV Service: Renewal of PowerReady software licensing, hosting, and support services for the City’s policy management and accreditation platform. See the attached notice for full details. Publication Date/Time: 4/14/2026 12:00 AM Closing Date/Time: 4/23/2026 2:00 PM Related Documents: Notice_Intent_to_Award_Sole_Source_PowerDMS

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CITY OF LYNN HAVEN, FLORIDA

825 Ohio Avenue | Lynn Haven, FL 32444 | (850) 265-2121 | cityoflynnhaven.com

April 14, 2026

Response Deadline: April 23, 2026

City of Lynn Haven

Department: Lynn Haven Police Department (LHPD)

Notice of Intent to Award a Sole Source

The City of Lynn Haven intends to enter into an agreement with:

Vendor: PowerDMS by NEOGOV

Service: Renewal of PowerReady software licensing, hosting, and support services for the City’s

policy management and accreditation platform.

Sole Source Determination

The City’s Police Department currently utilizes the PowerDMS PowerReady platform to manage

policies, procedures, training records, and accreditation-related compliance activities. The

system serves as a centralized repository for departmental documentation and supports

accountability, transparency, and adherence to law enforcement standards.

PowerReady is proprietary software developed and maintained by PowerDMS by NEOGOV. All

licensing, hosting, updates, and technical support must be obtained directly from the software

provider. The Police Department’s existing policies, training records, workflows, user

acknowledgments, and compliance tracking are fully integrated within this system.

The platform plays a critical role in supporting accreditation efforts and maintaining compliance

with applicable law enforcement standards. Renewal of the existing software ensures continuity

of operations, preservation of historical records, and uninterrupted access to documentation

required for audits, inspections, and accreditation review.

Transitioning to a different system would require extensive data migration, reconfiguration of

workflows, staff retraining, and could result in disruption to departmental operations and

potential impacts to accreditation status.

Based on this information, the City has determined that no other vendor can provide compatible

licensing, support, or continuation of the existing system.

Opportunity to Respond

Any vendor who believes it is capable of providing the full scope of services described above

must submit a written response no later than:

2:00 PM CST on Thursday, April 23rd, 2026

Responses must include:

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

Mayor Dave Lowery

City Manager Chris Lightfoot

City Attorney Amy Myers

• Vendor name and contact information

• Documentation demonstrating authorization from the software provider

• Evidence of ability to provide compatible licensing and support

• Experience supporting policy management or accreditation systems

• References for similar municipal clients

Responses shall be submitted electronically to:

Cory Bracy

Procurement Manager

City of Lynn Haven

purchasing@cityoflynnhaven.com

If no responsive submissions are received by the stated deadline, the City intends to proceed with

award to PowerDMS by NEOGOV.

The City reserves the right to determine, in its sole discretion, whether a responding vendor’s

qualifications demonstrate the ability to meet the City’s requirements.

Commissioners Sam Peebles | Pat Perno | Jamie Warrick | Judy Tinder

City Manager Chris Lightfoot

City Attorney Amy Myers

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