Project Information

Bid Title

On-Call Maintenance, Repair, and Testing of Emergency Generators and Automatic Transfer Switches

Issuing Agency

City of Ventura

Location

California

Published Date

Mar 17, 2026

Closing Date

Apr 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000872

Original Source

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Project Description

Bid Number:	P-130000872
Bid Title:	On-Call Maintenance, Repair, and Testing of Emergency Generators and Automatic Transfer Switches
Category:	Public Works Maintenance Projects
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for On-Call Maintenance, Repair, and Testing of Emergency Generators and Automatic Transfer Switches, in accordance with this Request for Proposal. Closing Date and Time One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Tuesday, April 14, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 3/17/2026 12:00 AM Closing Date/Time: 4/14/2026 4:00 PM Pre-bid Meeting: 3/31/26 at 10:00AM Related Documents: P-130000871 Maintenance of Generators and Emergency Power Supply Attachment A and B Attachment C

Attachment Preview

Request for Proposal No. P-130000871

Tuesday, March 17, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts

Division for On-Call Maintenance, Repair, and Testing of Emergency Generators and

Automatic Transfer Switches, in accordance with this Request for Proposal.

Closing Date and Time

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the

Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Representative must be submitted prior to:

Tuesday, April 14, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

TABLE OF CONTENTS

RFP No. P-130000871 On-Call Maintenance,

Repair, and Testing of Emergency Generators and

Automatic Transfer Switches

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Mandatory Pre-Bid Meeting

1.3.

Question and Answer Period

1.4.

Proposal Submission

1.5.

Elevated Consultant Interviews

1.6.

Proposal Format

1.7.

Agreement

1.8.

Insurance Requirements

1.9.

Agreement Prices

1.10.

Term of Agreement

1.11.

Subcontracting

1.12.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Scope of Services

2.2.

General Specifications

2.3.

Contractor Rates

3. Proposals

3.1.

Evaluation of Proposals

3.2.

Proposal Format and Requirements

3.3.

Required upon Successful Award of Bid

3.4.

Special Requirements

3.5.

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Small Local Business Purchasing Preference Certification

• Attachment C – General Services Agreement

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

1. INSTRUCTIONS TO BIDDERS

1.1 Request for Proposal Timeline

Release of Request for Proposal

Mandatory Pre-Bid Meeting

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

RFP No. P-130000871 On-Call Maintenance,

Repair, and Testing of Emergency Generators and

Automatic Transfer Switches

Tuesday, March 17, 2026

Tuesday, March 31, 2026, at 10:00AM PST

Wednesday, April 1, 2026, at 2:00PM PST

Thursday, April 2, 2026

Tuesday, April 14, 2026, at 4:00PM PST

1.2 Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held online via Teams on Tuesday, March 31, 2026, at

10:00AM PST. Attendance of the Pre-Bid Meeting is mandatory to submit a response to the

RFP. Proposals submitted on which the Pre-Bid Meeting has not been attended will be

considered non-responsive and rejected. Please RSVP to the Purchasing Supervisor, Nicole

Supan, at nsupan@cityofventura.ca.gov to reserve your spot in the meeting.

1.3 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to Nicole

Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to Wednesday,

April 1, 2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All

questions will be answered in the form of an addendum.

1.4 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP. It is the

Responder’s responsibility to ensure that its/their proposal arrives on or before the specified

time. Proposers shall provide one (1) hard copy in a SEALED envelope clearly marked with

the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing

Supervisor, Nicole Supan at nsupan@cityofventura.ca.gov, submitted on or before Tuesday,

April 14, 2026, at 4:00 PM PST. If discrepancies are found between the hard copy and the

PDF, the hard copy will provide the basis for resolving such discrepancies. If no document

can be identified as the original, proposal may be rejected at the discretion of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will be

considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.5 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview phase.

RFP No. P-130000871 On-Call Maintenance,

Repair, and Testing of Emergency Generators and

Automatic Transfer Switches

1.6 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required in the

Proposal Format and Requirements Section. Proposals are to be prepared in such a way as

to provide a straightforward, concise description of capabilities to satisfy the requirements of

the RFP. Expensive binding, colored displays, promotional materials, etc., are not necessary

or desired. Emphasis should be concentrated on conformance to the RFP instructions,

responsiveness to the RFP requirements, and on completeness and clarity of content. A

proposal may not be considered if it is conditional or incomplete.

1.7 Agreement:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and the

awarded Consultant. You do not have to return Attachment “C” with your proposal submission;

the sample General Services Agreement is provided for reference only and does not have to

be returned with the bid.

1.8 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C” General

Services Agreement.

1.9 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope of Work,

making changes to the assignments and times indicated, and/or adding or deleting

assignments as deemed necessary. The City and firm will negotiate changes to the contract

pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price adjustments,

if allowed under this Contract, must be requested in writing and accompanied by the required

information to substantiate the request for price adjustment, as set forth in the Contract. No

price adjustment allowable under this Contract will be granted retroactively. The CITY must

also be given the benefit of any decline in prices. If any price increase is granted by the CITY,

the increase shall not be greater than the Consumer Price Index (CPI) of the current year.

1.10 Term of Agreement

The initial term of this Agreement shall commence as soon as possible and will continue for a

period of one (1) year. The City may elect, at its own option, to renew this Agreement for four

additional one-year increments. Initial term, plus any option to extend shall not exceed a total

of five years.

1.11 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City.

1.12 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the Purchasing

RFP No. P-130000871 On-Call Maintenance,

Repair, and Testing of Emergency Generators and

Automatic Transfer Switches

and Contracts Division, regarding this RFP is prohibited. Disregard of this provision could

result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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