Project Information

Bid Title

203 Country Club Road - Recreation and Community Use

Issuing Agency

City of Montpelier

Location

Vermont

Published Date

Mar 27, 2025

Closing Date

Apr 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	203 Country Club Road - Recreation and Community Use
Category:	Planning
Status:	Open
Bid Recipient:	Kelly Murphy, Assistant City Manager

Description: City of MontpelierRequest for Proposals (RFP) 203 Country Club Road - Recreation and Community Use March 27, 2025 Click Here to Download a PDF of this RFP Introduction The City of Montpelier is seeking proposals from qualified organizations to develop and operate services in the “Community/Recreation Area” at the 203 Country Club Road site, as outlined in the site's Actionable Plan. This RFP aims to solicit proposals that align with the community's vision for a multi-use space that promotes recreation and community-oriented activities. If selected, the City will develop the terms of a long-term lease for recreational or community uses to complement existing activities and future City plans. Background For context, the following detail is directly from the Actionable Plan and can be reviewed in full using the link in the footnote. At Town Meeting in March 2022, the City put forward to the voters a bond not to exceed $2M and committed an additional $1M from their recreation center fund for the purchase of the property. Voters approved the bond, and a purchase and sales agreement was signed in April 2022. The City then closed on the purchase of the property in early July 2022. The 133-acre parcel is located in the southeastern part of the City. It is accessed only by Country Club Road from East Montpelier Road (US Route 2) and contains one 15,688-square-foot commercial building that is 60 years old. The parcel is a mix of open and wooded lands with approximately 50 acres of open land and approximately 83 acres of woods. The site is bookended by undeveloped forest to the east and west while most of the northern boundary comprises a mixture of residential and undeveloped parcels. The southern boundary is shared by a mix of commercial enterprises and a rail line. [i] ” Key Objectives Recreational facilities. Childcare. Community gathering spaces. Programs that enhance resident well-being. Integration with planned housing development. Scope of Services Development and operation of recreational programs (e.g., fitness classes, sports leagues, arts and crafts). Within the “Community/Recreation” zone as identified in the Actionable Master Plan. Childcare to support area families. Creation and management of community gathering spaces (e.g., meeting rooms, event spaces). Provision of wellness services (e.g., health education, counseling). Coordination with other site developments (e.g., housing). Sustainable operation of facilities. Emphasis on proposals that demonstrate: Community responsiveness. Inclusivity and accessibility. Financial sustainability. Project Requirements Experience in developing and operating community service programs. Demonstrated ability to collaborate with diverse stakeholders. Financial capacity to manage project development and operations. Adherence to all applicable regulations and codes. Plans for long-term maintenance. Proposal Submission Structure Describe the organization, qualifications, and experience. Provide a program description and service delivery model. Provide business plan, financial projections, and budget. Propose based on use evaluation and performance measurement plan. Provide three (3) community references. Evaluation Criteria (the weight of each item will be evenly split at 20%) Alignment with the master plan Program quality and innovation. Financial viability. Community impact. Experience with similar projects. Key Considerations Master Plan Alignment: Ensure that the RFP is closely aligned with the goals and objectives of the 203 Country Club Road master plan. Community Input: Emphasize the importance of community engagement in the development and operation of services. Sustainability: Prioritize proposals that demonstrate a commitment to long-term financial and environmental sustainability. Collaboration: Encourage proposals that foster collaboration with other organizations and stakeholders. Timeline RFP Release Date: March 27, 2025 Question Deadline: April 9, 2025 Proposal Submission Deadline: April 15, 2025 Selection Notification: April 24, 2025 Contract Start Date: June 1, 2025 (some flexibility depending on negotiation and finalization of terms of the lease agreement). Contact Information Kelly Murphy, Assistant City Manager For security reasons, you must enable JavaScript to view this E-mail address. 39 Main Street, Montpelier VT 802.262.6250 To get the most up-to-date information it is best to check the official city of Montpelier website: https://www.montpelier-vt.org/bids.aspx [i] https://www.montpelier-vt.org/DocumentCenter/View/9843/Montpelier-Country-Club-Road---Actionable-Plan---Final-Report---Adopted-2023-06-28?bidId= Publication Date/Time: 3/27/2025 12:00 AM Closing Date/Time: Open Until Contracted Contact Person: Kelly Murphy, Assistant City Manager kmurphy@montpelier-vt.org 39 Main Street, Montpelier VT 802.262.6250

Commodity Codes

• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 541611Administrative Management and General Management Consulting Services

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