Project Information

Bid Title

Vegetation Clearing of Neck River

Issuing Agency

Madison town

Location

Connecticut

Published Date

Jan 12, 2026

Closing Date

Jan 22, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Vegetation Clearing of Neck River
Category:	Madison Bid / RFP / RFQ Postings
Status:	Open

Description: Vegetation clearing of the Neck River flood water diversion swale and earthen dam structure Located north of Deepwood Drive Town of Madison, Connecticut January 12, 2026 The Town of Madison is seeking qualified contractors to clear vegetation from a flood water diversion swale and upon an earthen dam structure at Deepwood Drive in Madison, CT in accordance with the project specifications. A mandatory pre-bid site walk will be held at #80 Deepwood Drive, Madison, CT at  11:00am Thursday January 15, 2026. Attendance is required in order to submit a bid. Sealed bids will be received at the Office of the First Selectwoman located at the Town Hall, 8 Campus Drive, Madison, CT 06443 until 12:00pm local time Thursday, January 22, 2026 at which time and place they will be immediately thereafter publicly opened and read aloud. The Town of Madison reserves the right to waive any informalities or defects in bids, to reject any or all bids, and to accept a bid that in its sole discretion is in the best interest of the Town of Madison. Questions regarding this invitation to bid should be addressed to John Iennaco, Director of Public Works, Town Offices Building, 8 Campus Drive, Madison, CT 06443, telephone (203)245-5660, email: For security reasons, you must enable JavaScript to view this E-mail address. . Publication Date/Time: 1/12/2026 12:00 AM Closing Date/Time: 1/22/2026 12:00 PM Related Documents: Vegetation Clearing NR Project Specifications 1.12.26

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INVITATION TO BID

Vegetation clearing of the Neck River flood water diversion swale and earthen

dam structure.

Located north of Deepwood Drive

Town of Madison, Connecticut

January 12, 2026

The Town of Madison is seeking qualified contractors to clear vegetation from a flood water

diversion swale and upon an earthen dam structure at Deepwood Drive in Madison, CT in

accordance with the project specifications.

A mandatory pre-bid site walk will be held at #80 Deepwood Drive, Madison, CT at

11:00am Thursday January 15, 2026. Attendance is required in order to submit a bid.

Sealed bids will be received at the Office of the First Selectwoman located at the Town Hall,

8 Campus Drive, Madison, CT 06443 until 12:00pm local time Thursday, January 22, 2026 at

which time and place they will be immediately thereafter publicly opened and read aloud.

The Town of Madison reserves the right to waive any informalities or defects in bids, to reject

any or all bids, and to accept a bid that in its sole discretion is in the best interest of the Town of

Madison.

Questions regarding this invitation to bid should be addressed to John Iennaco, Director of

Public Works, Town Offices Building, 8 Campus Drive, Madison, CT 06443, telephone (203)-

245-5660, email: iennacoj@madisonct.org.

Dated at Madison, Connecticut

This 12th day of January, 2026

Peggy Lyons, First Selectwoman

Project Specifications

Vegetation clearing of the Neck River flood water diversion swale and

earthen dam structure.

Located north of Deepwood Drive

Town of Madison, Connecticut

January 12, 2026

Article

1. Project Identification

2. Intent of Project Specifications, Scope of Work, Schedule and Time for Completion

3. Preparation and Submission of Bids

4. Conditions of the Work

5. Receipt and Opening of Bids

6. Effective Time Period of Bids

7. Withdrawal of Bids

8. Rejection of Bids

9. Errors in Bids

10. Approximate Quantities

11. Qualifications of Bidders

12. Taxes

13. Indemnification

14. Insurance

15. Award of Contract

16. Compliance with Laws, Regulations, Codes and Ordinances

17. Non-Discrimination and Equal Employment Opportunity

18. Contractor’s Hours of Operation

Attachment: A

Bid Proposal Form

Attachment: B

References

Attachment: C

Site map

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1. Project Identification

Project Name: Vegetation clearing of the Neck River flood water diversion swale and

earthen dam structure.

Project Location: Within a contiguous deeded access easement in the Town of Madison,

Connecticut over the following addresses on Deepwood Drive: #72, 78, 80, 90, 96, 100, 106,

112, 126 and Madison Land Trust property.

Easement holder over the above addresses: Town of Madison, Connecticut

Address:

Office of the First Selectwoman

Town Offices Building

8 Campus Drive

Madison, Connecticut 06443

2. Intent of Project Specifications, Scope of Work, Schedule and Time for Completion

A. Intent of Project Specifications

The Town of Madison is seeking qualified contractors to clear vegetation from a flood water

diversion swale and upon an earthen dam structure. All work shall be within an easement area of

which the Town of Madison has deeded rights of access and maintenance over the specific

addresses listed above.

B. Scope of Work within easement area

The easement limits will be marked with survey stakes and red/white stripe flagging by the

Department of Public Works prior to the commencement of work. The marked easement area is

for access to, and maintenance of the diversion swale and dam as it exists on the specific

properties noted above. Absolutely no clearing, trespass, equipment movement or storage should

occur outside of the flagged easement area.

The intent of this project is to clear all brush, briars, vines, woody vegetation, snags, and trees

with a 4” diameter at breast height (DBH) or less from the following areas:

1. The entire earthen dam structure consisting of the entire top, north and south slopes to

where toe of each slope meets original grade. (Approximately 530’ in length) Manual

clearing methods or low-impact track-mounted equipment shall be utilized, to avoid over-

compacting or damaging the dam surface.

2. The side slopes, riprap armored channel, and adjacent dikes of the entire diversion swale

from the grouted rip-rap inlet at the east end (behind address #80) to the westerly end of

the rip-rap channel (address #126). (Approximately 1,500’ in length)

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3. The approximate area of clearing is 5.75 acres.

4. Site maps will be provided at a required contractor’s pre-bid site walk.

5. All wood chips and brush debris shall be removed from the easement area and not

deposited on site.

6. Contractor shall furnish all necessary equipment and personnel to complete the above

described work.

7. A future phase of this project will be the removal of all trees greater than 4” DBH and will

be bid separately at a later date.

C. Access to site

The permanent access easement has two (2) points of ingress and egress from Deepwood Drive.

1. The first access location is at address #80 and has the following site conditions: an 80’ long

paved driveway, a 25’ long wooden bridge (unknown weight capacity) and 250’ of grass

lawn. *Two recently planted cherry trees block the lawn crossing and will need to be

removed as part of this bid to allow access.

2. The second access location is at address #126 and has the following site conditions: a 72’

long paved driveway, a 40’ long wooden bridge (unknown weight capacity) and 280’ of

grass lawn. *Two parked motor vehicles are partially within the easement and will be

relocated by homeowner to allow access.

3. The contractor is responsible for evaluating the two access points and entering the job site

in a safe and practical manner.

D. Schedule and time for completion

The work should ideally be done when the ground is in a frozen state to limit damage to access

points. If this cannot occur, care should be taken when driving trucks or equipment to enter the

site.

Wood matting may be necessary at access points. Any damage to lawn areas will be repaired by

the contractor with topsoil and seed in the spring.

The contractor shall have 45 days from the bid award to complete the clearing project.

The Town of Madison Department of Public Works will have a representative check in at the job

site each day that the contractor is working to monitor progress.

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3. Preparation and Submission of Bids

A Lump sum completion fee is required. The Town reserves the right to reject any and all bids at

the sole discretion of the Town.

All Bids must be made on the Bid Proposal Form included in these Project Specifications and

signed by the Bidder. All prices requested in the Bid Proposal Form must be filled in, either

hand written in ink or type written, in both words and in figures. Changes or revisions to the

hand written or type written prices must be explained or noted over the signature of the Bidder.

Sealed bids will be received at the Office of the First Selectwoman located at the Town Hall,

8 Campus Drive, Madison, CT 06443 until 12:00pm local time Thursday, January 22, 2026 at

which time and place they will be immediately thereafter publicly opened and read aloud.

The Town will not be liable to any Bidder for any unforeseen circumstances, delivery or postal

delays. Each Bidder is responsible for submission of their bid. Additional time will not be

granted to a single Bidder; however, additional time may be granted to all Bidders when and if

the Town determines that circumstance warrants it.

The Bid Award is expected by January 28, 2026 and the Project schedule requires the Work to be

substantially complete by March 14, 2026.

4. Conditions of the Work

Each Bidder is expected to examine the site of the Work and based on the bidder’s own

inspections and interpretations decide for themselves the character of the materials to be

encountered and other conditions affecting the Work.

5. Receipt and Opening of Bids

Bids for the Project will be received by the Town of Madison until the date and time, and at the

place indicated in the Invitation to Bid.

6. Effective Time Period of Bids

All Bids shall remain in effect and open for acceptance by the Town of Madison for a period of

sixty (60) days after the date fixed for the opening of Bids indicated in the Invitation to Bid.

7. Withdrawal of Bids

Bids may be withdrawn by request of the Bidder, by written authorization only, received by the

Town of Madison prior to the time indicated for opening of Bids. Bids withdrawn in accordance

with the foregoing conditions shall be returned to the Bidder.

8. Rejection of Bids

The Town of Madison reserves the right to waive any informalities or defects in bids, to reject

any or all bids, and to accept a bid that in its sole discretion is in the best interest of the Town of

Madison. Bids not prepared and submitted in accordance with the provisions of the project

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Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 238910Site Preparation Contractors
• NAICS 561730Landscaping Services

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