Project Information

Bid Title

6100019349 Youth Success Division Event Catering and Meal Services Contract

Issuing Agency

City of San Antonio

Location

Texas

Published Date

Mar 21, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

6100019349 Youth Success Division Event Catering and Meal Services Contract

The Department of Human Services (DHS) administers a range of programs serving youth and young adults to support academic achievement, workforce readiness, personal development and economic mobility. Programs include early childhood services, internship and professional development opportunities, and access to education and career pathways. Participants attend annual events that recognize achievements, provide resources, and offer structured developmental activities. Meals are provided at all events. The selected contractor will be responsible for meal delivery, buffet setup, service staff, plates and utensils, beverage service and boxed meals when required.

Date Issued: March 5, 2026
Due Date & Time: April 8, 2026, at 11:00 a.m., Central Time

Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on March 16, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.

Respondents may call the toll-free number listed here and enter access code to participate the day of the conference. Toll-Free Number: 1-415-655-0001 , Access Code: 2341 667 2173, Meeting Password: COSA

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. For registration, visit http://www.sanantonio.gov/purchasing/SAePS.aspx. For assistance with registration or viewing the solicitation via the SAePS portal, call the SAePS hotline at 210-207-0118 or email vendors@sanantonio.gov .

Document	Type	Size
Solicitation and Committee Information	PDF	113.50 KB

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ADVERTISEMENT INFORMATION ONLY

Solicitation Type and Name: Request for Competitive Sealed Proposals – Annual Contract for

Youth Success Division Event Catering and Meal Services Contract

Solicitation Number: RFCSP 26-037; RFx 6100019461

Description: The Department of Human Services (DHS) administers a range of programs serving youth

and young adults to support academic achievement, workforce readiness, personal development and

economic mobility. Programs include early childhood services, internship and professional

development opportunities, and access to education and career pathways. Participants attend annual

events that recognize achievements, provide resources, and offer structured developmental activities.

Meals are provided at all events. The selected contractor will be responsible for meal delivery, buffet

setup, service staff, plates and utensils, beverage service and boxed meals when required.

Applicable Product Categories: 96115 – Concessions, Catering, Vending

Date Issued: March 6, 2026

Due Date & Time: April 8, 2026, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on

March 16, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly

encouraged.

Dial-In Number: 1-415-655-0001 | Access Code: 2341 667 2173 | Meeting Password: COSA

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=mb672b07b0e90a9098a2f85132484d781

Staff Contact Person: Jinwan Kim, Procurement Specialist III, jinwan.kim@sanantonio.gov

Evaluation Committee Voting Members:

Nina Brinson Villalta, Senior Business Analyst, Department of Human Services

Camryn Blackmonm, Senior Business Analyst, Department of Human Services

Nicholas Garcia, Project Specialist I, Department of Human Services

Elvia Pace, Program Coordinator, Department of Human Services

Sarah Guerra, Project Specialist I, Department of Human Services

Caydence Don, NEXT Level Path Builder Lead

Leonardo Buentello, Higher Education Student Advisory Board Member

Leo Gutierrez, Project Worth Ambassador

The following restrictions on communications apply to City solicitations. Respondents are

prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of

San Antonio, regarding the proposal/bid from the time the solicitation has been released until

the contract is posted for consideration as an agenda item at a City Council "A" session or a

City Manager Contract Approval Review meeting; 2) City employees from the time the

proposal/bid has been released until the contract is approved at a City Council "A" session or

by City Manager.

Exceptions to the Restrictions on Communications:

Respondents may submit written questions concerning this RFP to the Staff Contact Person listed

below until 4:00 p.m., Central Time, on March 19, 2026. Questions received after the stated deadline

will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s

responses will be posted with this solicitation.

Jinwan Kim, Procurement Specialist III

City of San Antonio, Finance Department – Procurement Division

Jinwan.Kim@sanantonio.gov

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If

you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the

solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”

(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor

Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-

Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor

Registration at

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email

at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

Commodity Codes

• NAICS 722310Food Service Contractors
• NAICS 722320Caterers

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