Project Information

Bid Title

RFQ Notice: Printing and Mailing of 2026 Tax Bills

Issuing Agency

Township of East Brunswick

Location

New Jersey

Published Date

May 3, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	RFQ Notice: Printing and Mailing of 2026 Tax Bills
Category:	Request for Quotes
Status:	Open

Publication Date/Time: 5/2/2026 7:00 PM Closing Date/Time: 5/20/2026 11:00 AM Related Documents: RFQ Specs - 2026 Printing and Mailing of Tax Bills

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Township of East Brunswick

1 Civic Center Drive

East Brunswick, New Jersey 08816-1081

Phone: (732) 390-6850

Fax: (732) 238-8848

www.eastbrunswick.org

TOWNSHIP OF EAST BRUNSWICK

REQUEST FOR QUOTATION

PRINTING & MAILING

2026 ESTIMATED THIRD QUARTER TAX BILLS

& 2026 FINAL / 2027 PRELIMINARY TAX BILLS

QUOTE DEADLINE DATE: Wednesday, May 20, 2026, 11:00 A.M.

FAIR AND OPEN PROCESS IN ACCORDANCE WITH

N.J.S.A. 19:44A-20.4 et seq.

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A. PROJECT BACKGROUND:

The Township of East Brunswick (“Township”) wishes to outsource the printing and mailing of

the 2026 Estimated Third Quarter Tax Bills and the 2026 Final / 2027 Preliminary Tax Bills.

Quotes must be received by the Township’s Designated Contact Person, via email, mail or hand

delivery, by 11:00 a.m. prevailing time on Wednesday, May 20, 2026. Quotes received after

11:00 a.m. on the Deadline Date will not be considered.

Designated Contact Person:

Email: tlawful@eastbrunswick.org

Tamar Lawful, Municipal Clerk

Township of East Brunswick

1 Jean Walling Civic Center Drive

East Brunswick, NJ 08816-1081

It is the Contractor’s obligation to examine and familiarize themselves with all the requirements

of this Request for Quotation prior to submitting a proposal.

B. SCOPE OF WORK:

The Township is issuing this request for quotation via a fair and open process in accordance with N.J.S.A

19:44A-20.4 et seq.

2026 Estimated Tax Bills: Print approximately 17,500 one-sided estimated tax bills on 8 ½” by 3 ¾”

perforated stock paper, with barcode that corresponds to each property location and insert the bills into

#10 window envelopes; include and apply postage and deliver to Post Office. Quotation should include

the cost of the tax bill forms, the envelopes and postage. There is a vertical perforation 5 ¼“ from the left

edge of the form. See attached sample.

2026 Final / 2027 Preliminary Tax Bills: Print approximately 17,500 two-sided tax bills on 8 ½“ x 14”

paper with perforations for the four payment stubs. The tax bills must include all information required by

the Director of DLGS including tabulation showing distribution of the amount raised by taxation in the

taxing district, the rate per $100.00 of assessed value, the date each installment is due, the delinquent

interest rates and authorized year end penalty, the amount of State Aid and barcodes on each payment

stub that correspond to the specific property location. The reverse side of the tax bill contains Information

to Taxpayers including an Explanation of Tax Bill, Property Ownership Changes, Appeals, Deductions,

Assessments, Flood Insurance, Interest, Tax Sale and Receipts. See attached sample tax bill. The quote

should include three separate options for printing and insertion of an 8 ½” x 11” Letter from the Mayor:

1. Option 1: Printing and insertion of a one-sided, black and white letter with a “Z” fold

2. Option 2: Printing and insertion of a one-sided letter with one color and a “Z” fold

3. Option 3: Printing and insertion of a one-sided letter with two colors and a “Z” fold

There will be three separate tax bill files transmitted to the Contractor, for each set of tax bills, which

include a file for Original Tax Bills to be mailed to property owners, a file for Advice Only Tax Bills to

be mailed to property owners and a file for Original Tax Bills for banking institutions.

Sample tax bills are attached.

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The 2026 Estimated Tax Bills must be mailed no later than June 26, 2025.

The 2026 Final Tax Bills must be mailed no later than September 25, 2025.

C. QUALIFICATIONS:

The Contractor must be able to receive files via WinSCP SFTP.

Experience in the printing and mailing of municipal tax bills is required.

D. FAIR AND OPEN CRITERIA:

STANDARDIZED SUBMISSION REQUIREMENTS & SELECTION CRITERIA

1. The solicitation of qualifications for any contract to be determined in excess of $17,500, and for

which a bid solicitation shall not be required under the Local Public Contracts Law shall be

advertised by the Township on the Township website at least ten (10) days prior to the date set for

the receipt of said quote. The published notice shall set forth a description of the requested goods

or services, the time, date and place that proposals must be submitted, the contact information for

obtaining a proposal document, and a statement that the proposals are being solicited through the

fair and open process, in accordance with N.J.S.A. 19:44A-20.4 et seq.

2. The Township shall review the responses to the request for quotes and appoint or award a

contract to a business entity for the goods or services advertised subsequent to such review.

Contracts awarded under this process shall be publicly announced and awarded. The resolution

awarding the contract shall state that the contract was awarded after a fair and open process and

shall state the number of responses received.

3. Contracts subject to the fair and open process delineated herein are subject to additional

Requirements and any other applicable laws including, but not limited to, the Local Public

Contracts Law.

E. SELECTION CRITERIA:

Quotations will be evaluated on the basis of the most advantageous, price and other factors considered.

The evaluation will consider:

a. Experience, technical expertise, professional execution and reputation in the field;

b. Knowledge of the Township of East Brunswick and the subject matter to be addressed under the

contract;

c. Availability to accommodate any required meetings of the Township and the ability to work well

with the Township;

d. Compensation proposal;

e. Other factors if demonstrated to be in the best interest of the Township of East Brunswick;

f. Creative vision, display impact, appreciation and respect for the program.

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F. INSURANCE REQUIREMENTS:

1. Indemnification

The contractor agrees to indemnify and save harmless the Township, its officers, agents and employees,

hereinafter referred to as indemnitees, from all suits, including attorney’s fees and costs of litigation,

actions, loss damage, expense, cost of claims, of any character or on account of any act, claim or amount

arising or recovered under Worker’s Compensation law, or arising out of failure of the Contractor or those

acting under Contractor to conform to any statutes, ordinances, regulations, law or court decree. It is the

intent of the parties to this contract that the indemnities shall, in all instances, except for loss or damage

resulting from the sole negligence of the indemnitee, be indemnified against all liability, loss or damage of

any nature whatsoever.

2. Insurance Requirements:

A. Worker’s Compensation and Employer’s Liability Insurance

This insurance shall be maintained in full force during the life of this contract by the contractor covering

all employees engaged in performance of this contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.

12:235-1.6. Minimum Employer’s Liability $1,000,000.00.

B. General Liability Insurance

This insurance shall have limits of not less than $3,000,000.00 any one person and $3,000,000.00 any

one accident for bodily injury and $3,000,000.00 aggregate for property damage, and shall be

maintained in force during the life of the contract.

C. Automobile Liability Insurance

This insurance covering contractor for claims arising from owned, hired and non-owned vehicles with

limits of not less than $3,000,000.00 any one person and $3,000,000.00 any one accident for bodily

injury and $3,000,000.00 each accident for property damage, shall be maintained in force during the

life of this contract by the contractor.

D. Professional Liability/Malpractice Insurance Policy (if applicable)

Coverage in the amount of $2,000,000.00/occurrence, $4,000,000.00 aggregate and assurance that each

such policy for each staff member remains full and in effect while providing services for Township.

The contractor shall provide the Township with a Certificate of Insurance naming the Township of East

Brunswick as additionally insured, evidencing the existence of required insurance prior to the

commission of work. Rain Date shall also be shown on the description section of the Certificate of

Insurance. Said insurance must include coverage for complete operations, contractual insurance and

independent contractor or subcontractor insurance, where and if applicable.

E. Errors and Omissions Insurance

a. The contractor shall purchase and maintain during the entire period of this contract, errors and

omissions insurance that shall protect the contractor and the Township from any and all claims

that may arise out of or result from the contractor’s performance of this contract. Specifically,

Page | 4

the errors and omissions insurance shall have limits of not less than $2,000,000.00 dollars per

occurrence and $4,000,000.00 dollars in the aggregate.

b. Certificates of the Required Insurance

Certificates as listed above shall be submitted along with the contract as evidence covering

Errors and Omissions insurance. Such coverage shall be with acceptable insurance companies

operating on an admitted basis in the State of New Jersey.

The contractor shall provide the Township with a Certificate of Insurance naming the

Township, its employees, officers, and agents as additionally insured, and evidencing the

existence of required insurance prior to the commission of work.

The Township will not accept Mutual Limitation of Liability terms.

G. OTHER REQUIREMENTS:

1. Proof of N.J. Business Registration Certificate N.J.S.A. 52:32-44

Pursuant to N.J.S.A. 52:32-44, the Township is prohibited from entering into a contract with an entity unless

the bidder/respondent/contractor, and each subcontractor that is required by law to be named in a

bid/proposal/contract has a valid Business Registration Certificate on file with the Division of Revenue and

Enterprise Services within the Department of the Treasury.

Prior to contract award or authorization, the contractor shall provide the Contracting Agency with its proof

of business registration and that of any named subcontractor(s).

Subcontractors named in a bid or proposal shall provide proof of business registration to the bidder, who in

turn, shall provide it to the Contracting Agency prior to the time of contract, purchase order, or other

contracting document is awarded or authorized.

During the course of contract performance:

(1) The contractor shall not enter into a contract with a subcontractor unless the subcontractor first

provides the contractor with a valid proof of business registration.

(2) The contractor shall maintain and submit to the Contracting Agency a list of subcontractors and

their addresses that may be updated from time to time.

(3) The contractor and any subcontractor providing goods or performing services under the

contract, and each of their affiliates, shall collect and remit to the Director of the Division of

Taxation in the

Department of Treasury, the use tax due pursuant to the Sales and Use Tax Act, (N.J.S.A. 54:32B-

1 et seq.) on all sales of tangible personal property delivered in the State. Any questions in this

regard can be directed to the Division of Taxation at (609) 292-6400. Form NJ-REG can be filed

online at www.state.nj.us/treasury/revenue/busregcert.shtml.

Before final payment is made under the contract, the contractor shall submit to the Contracting Agency a

complete and accurate list of all subcontractors used and their addresses. Pursuant to N.J.S.A. 54:49-4.1, a

business organization that fails to provide a copy of a business registration as required, or that provides

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Commodity Codes

• NAICS 323111Commercial Printing (except Screen and Books)

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