Project Information

Bid Title

Residential Composting Collection Services

Issuing Agency

New Providence borough

Location

New Jersey

Published Date

Feb 19, 2026

Closing Date

Mar 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Residential Composting Collection Services
Category:	Request for Proposal
Status:	Open

Description: The Borough of New Providence (“Borough”), County of Union, State of New Jersey, invites sealed proposals for the provision of Residential Composting Collection Services pursuant to the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq. Proposals should be submitted to the Borough Clerk, in the Municipal Center located at 360 Elkwood Avenue, New Providence, New Jersey 07974 and via email ( For security reasons, you must enable JavaScript to view this E-mail address. ) by 10:00 AM on Tuesday, March 17, 2026, at which time they will be publicly opened and read. Publication Date/Time: 2/19/2026 12:00 AM Closing Date/Time: 3/17/2026 10:00 AM Related Documents: Composting Collection Services

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REQUEST FOR PROPOSAL

RESIDENTIAL COMPOSTING COLLECTION SERVICES

Borough of New Providence

360 Elkwood Avenue

New Providence, NJ 07974

Due Date: Tuesday, March 17, 2026

The Borough of New Providence (“Borough”), County of Union, State of New Jersey, invites sealed proposals for the

provision of Residential Composting Collection Services pursuant to the Local Public Contracts Law, N.J.S.A.

40A:11-1 et seq. Proposals should be submitted to the Borough Clerk, in the Municipal Center located at 360

Elkwood Avenue, New Providence, New Jersey 07974 and via email (clerk@newprov.us) by 10:00 AM on Tuesday,

March 17, 2026, at which time they will be publicly opened and read.

The services sought are voluntary residential curbside composting collection services where the vendor bills residents

directly and the Borough bears no subscription cost or financial obligation.

PURPOSE OF REQUEST

The Borough seeks to expand its solid waste diversion initiatives and support sustainable waste management. This

RFP is to designate a qualified firm (“Respondent”) to provide reliable, environmentally sound composting services

to Borough residents, including collection of source-separated organic waste and processing in accordance with

applicable NJDEP and Union County Solid Waste Management Plan requirements.

New Providence is a 3.7 square mile Borough in Union County with approximately 13,650 residents and 4,944

households.

The successful candidate will demonstrate qualifications, experience and abilities to perform the scope of work

detailed in this Request for Proposal.

SCOPE OF SERVICES

A. General Requirements

The successful Respondent shall:

• Provide curbside collection of source-separated organic waste (food scraps, compostable paper, etc.) from

participating households.

• Offer subscription services directly to residents.

• Provide all labor, equipment, vehicles, containers, insurance, administration, and billing.

• Comply with all federal, state, and local requirements, including NJDEP regulations.

B. Collection

• Weekly or bi-weekly curbside pickup.

• Service to single-family and, where feasible, small multi-family households.

• Containers (curbside bins, kitchen pails) provided to subscribers.

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C. Materials

At a minimum, the program will accept:

• Food scraps (produce, meat, dairy, etc.)

• Food-soiled paper

• Compostable packaging (if NJDEP allowed. Vendor must provide acceptable/prohibited material lists.

D. Processing

• Transport to a NJDEP licensed composting or organic processing facility.

• No disposal in landfill outside NJDEP-approved methods.

• Must comply with Union County Solid Waste Management Plan.

BOROUGH RESPONSIBILITIES

The Borough will:

• Authorize service provision within municipal boundaries.

• Promote the program via Borough communication channels if requested.

• Coordinate logistics with its Departments.

The Borough does not guarantee any level of participation or revenue.

TERM OF CONTRACT

The contract term will be for one (1) year, with up to two (2) optional one-year renewals, subject to Borough

Council approval and satisfactory performance.

VENDOR QUALIFICATIONS & NJ COMPLIANCE

Respondent must demonstrate:

A. Licensing & Permits

• NJDEP solid waste or recycling registration (as applicable).

• Compliance with N.J.A.C. 7:26 and other NJDEP regulations.

B. A-901 Disclosure

• Must submit Business Entity Disclosure (A-901) as required by N.J.S.A. 13:1E-126.

C. Insurance

Certificates evidencing:

• Commercial General Liability – $1,000,000/occurrence; $2,000,000 aggregate

• Automobile Liability – $1,000,000

• Workers’ Compensation (NJ law). Borough shall be listed as Additional Insured where appropriate.

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PROPOSAL CONTENTS & SUBMISSION REQUIREMENTS

Proposals must contain:

1. Cover Letter

o Signed by authorized officer

2. Company Profile

o Contact info, years in business, relevant experience

3. Service Plan

o Containers, routes, collection days

o Acceptable / prohibited materials

4. Pricing Plan

o Resident subscription fees

o Billing structure

5. Customer Service Plan

6. Education & Outreach Plan

7. References

o At least three (3) similar contracts

8. Required Forms

o Bid Forms Section (See Below)

Submit one original and 1 copy in sealed envelope clearly marked in addition to sending an emailed copy to

clerk@newprov.us : “Proposal – Residential Composting Collection Services”

PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated based on:

• Completeness & responsiveness

• Experience & qualifications

• Price competitiveness for residents

• Customer service

• Compliance with NJDEP regulations & Union County Plan

• References and past performance

BID FORMS

• Respondent must submit the following forms:

• A. Affirmative Action Compliance

o ☐ Copy of NJ Affirmative Action Employee Info Report OR

☐ Form AA-302

• B. Non-Collusion Affidavit

o Signed and notarized

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• C. Disclosure of Investment Activities in Iran

o N.J.S.A. 52:32-58

• D. Political Contribution Disclosure

o Compliance with NJ “Pay-to-Play” laws

• E. Business Entity Disclosure (A-901)

o N.J.S.A. 13:1E-126

• F. Ownership Disclosure

o N.J.S.A. 52:25-24.2

NJ STANDARD CONTRACT CONDITIONS

• Local Public Contracts Law applies

• Award by Borough Council resolution

• Execution of formal contract required

• Proposal constitutes offer; Borough not obligated to award

• All costs borne by Respondent

UNION COUNTY & NJDEP COMPLIANCE EXHIBITS

A. Union County Solid Waste Plan Conformance

Respondent must certify that its program does not conflict with the Union County Solid Waste Management Plan,

including flow control requirements.

Processing facilities must be consistent with County plan.

TONNAGE REPORTING REQUIREMENTS (EXHIBIT A)

Respondent shall submit quarterly reports in Borough-approved format (e.g., the provided Excel template)

containing:

• Reporting Period (Quarter/Year)

• Participating Households

• Total Pounds Collected

• Total Tons (auto-converted)

• Facility Name, County, NJDEP Permit

• Processing Method

Annual roll-up summary must match NJDEP Recycling Tonnage Report structure.

Certification:

“I certify that the information contained is true, accurate, and based on verifiable records.”

(Signature, Title, Date)

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BID SUBMISSION CHECKLIST

☐ Proposal Narrative

☐ Pricing Section

☐ References

☐ Affirmative Action Documentation

☐ Non-Collusion Affidavit

☐ Iran Disclosure

☐ Political Contribution Disclosure

☐ A-901

☐ Ownership Disclosure

☐ Insurance Certificates

☐ Exhibit A – Tonnage Reporting Plan

EXHIBIT A – ORGANIC WASTE TONNAGE REPORTING FORM

(Use provided Excel template aligned with NJDEP & Union County requirements)

Fields include:

• Borough, County

• Contractor

• Reporting Period

• Households Served

• Total Pounds Collected

• Total Tons (auto)

• Facility Info (Name, NJDEP Permit, County)

• Processing Method

• Certification Block

RFP AWARD

The Borough may or may not award a contract as a result of this Request for Services. If awarded, the successful

vendor will be required to comply with N.J.S.A. 19:44A-20.1 et seq. (Pay-to-Play); N.J.S.A. 10:5-31 et seq. and

N.J.A.C. 17:27 (Affirmative Action); 42 USC S12101 et seq. (Americans w/ Disabilities Act); N.J.S.A. 52:3244

(Business Registration), and any subsequent amendments thereto, and the Borough’s insurance requirements on page

two (2) of this Request for Services.

CONTRACT TERM

This contract shall be for a period of one (1) year from the date of award.

Interested applicants should submit proposals no later than 10:00 AM on Tuesday, March 17, 2026 to:

Bernadette Cuccaro, Business Administrator

Borough of New Providence

360 Elkwood Avenue

2nd Floor, Administration

New Providence, NJ 07974

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Commodity Codes

• NAICS 562111Solid Waste Collection

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