Project Information

Bid Title

Automotive Waste & Recycling Services

Issuing Agency

James City County

Location

Virginia

Published Date

Oct 28, 2025

Closing Date

Dec 12, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP20260499

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP20260499
Bid Title:	Automotive Waste & Recycling Services
Category:	Request for Proposals
Status:	Open

Description: James City County/Williamsburg-James City County Public Schools is soliciting sealed proposals from qualified vendors to provide automotive parts washer, removal and disposal services, and used oil collection. Under this contract, the Contractor will provide through lease or purchase: manual and automatic water based and solvent based parts washer(s) and removal and recycling of all waste, including but not limited to used oil, used antifreeze, and used oil filters. Publication Date/Time: 10/28/2025 2:00 PM Closing Date/Time: 12/12/2025 2:00 PM Related Documents: RFP20260499AutomotiveWasteRecyclingServices

Attachment Preview

JAMES CITY COUNTY

REQUEST FOR PROPOSALS

#20260499

AUTOMOTIVE WASTE AND RECYCLING SERVICES; PARTS

WASHER EQUIPMENT AND MAINTENANCE

THIS PUBLIC BODY DOES NOT DISCRIMINATE AGAINST

FAITH-BASED ORGANIZATIONS

October 2025

RFP 20260499

Automotive Waste and Recycling Services; Parts Washer Equipment and Maintenance

James City County Purchasing Office

101-F Mounts Bay Road, Suite 300

Williamsburg, VA 23185

Phone: (757) 253-6649

Email: bill.gerry@jamescitycountyva.gov

JAMES CITY COUNTY, VIRGINIA

SEALED REQUEST FOR PROPOSALS

20260499

Title:

Issue Date:

Due Date:

Submit:

Inquiries:

Automotive Waste and Recycling Services; Parts Washer Equipment and Maintenance

October 28, 2025

December 12, 2025, no later than 2:00 p.m. local time (EDT)

All proposals must be submitted electronically via OpenBids (previously

DemandStar). Pease see Section VII of this RFP and ATTACHMENT C for more

information on registering and submitting electronic proposals/bids with OpenBids.

Questions pertaining to this project should be directed to Bill Gerry,

bill.gerry@jamescitycountyya.gov in writing via email no later than 2:00 pm on

November 13, 2025. All questions that are pertinent to the RFP will be answered in the

form of an addendum, which will be uploaded to the James City County website:

https://www.jamescitycountyva.gov/467/Bids-Requests-For-Proposals

JAMES CITY COUNTY DOES NOT DISCRIMINATE IN THE SOLICITATION OR AWARDING OF CONTRACTS ON THE BASIS

OF RACE, RELIGION, FAITH-BASED ORGANIZATIONS, COLOR, NATIONAL ORIGIN, AGE, DISABILITY OR ANY OTHER

BASIS PROHIBITED BY STATE OR FEDERAL LAW.

RFP 20260499

Automotive Waste and Recycling Services; Parts Washer Equipment and Maintenance

CERTIFICATIONS AND SIGNATURES

In compliance with this Request for Proposal and subject to all the conditions thereof, the undersigned

offers to furnish the goods/services requested and certifies he/she has read, understands, and agrees to all

terms, conditions and requirements of this bid and is authorized to contract on behalf of the firm named below.

My signature on this solicitation constitutes certification that I or my designated representative have inspected

the job site and am aware of the conditions under which the work must be accomplished. Claims, as a

result of failure to inspect the job site, will not be considered by the County. By my signature on this solicitation,

I certify that this firm/individual is properly licensed for providing the goods/services specified.

The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it is

made without connection with other persons submitting a proposal on the same scope of services; that the

proposal is made without collusion, fraud, or reservation; that no official or employee of the Owner is directly

or indirectly interested in said proposal, or any portion thereof.

The Undersigned certifies that the neither he (they) nor the firm/corporation is currently barred from bidding on

Projects by any agency of the Commonwealth of Virginia or the United States of America, and that this

person/firm/corporation is not a part of any firm/corporation that is now barred from bidding on contracts by any

agency of the Commonwealth of Virginia or the United States of America.

PROPRIETARY INFORMATION

YES ( ) NO ( )

Trade secrets or proprietary information are hereby submitted and identified. Reasons for protection and

exclusion from the Virginia Freedom of Information Act (2.1-340 et seq.) are set forth below. (Additional sheet

may be added if necessary.)

Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the

page numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information

is stated, Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary

data or material. Clearly identify on the Cover Sheet the "Original" and "Redacted" copy, as "Redacted

Copy of Original Proposaf' RFP# 20-14735

Legal Name of Person, Persons, or Corporation

B

Date:

Print Name:

Title:

Contractor's Registration and Signature (Provide copy with Proposal)

Registered Virginia Contractor Class and No.:

Registration Expires:

Company Name:

Address:

City/State/Zip:

RFP 2026 0499

2

Automotive Waste and Recycling Services; Parts Washer Equipment and Maintenance

RFP 2026 0499

3

Automotive Waste and Recycling Services; Parts Washer Equipment and Maintenance

CERTIFICATION OF COMPLIANCE WITH IMMIGRATION LAWS AND REGULATIONS

This sworn certification of compliance with all federal immigration laws and regulations is provided by

(Name of Firm). These laws include the Federal Immigration Reform and

Control Act, which makes it unlawful for a person or other entity to hire, recruit or refer for a fee for employment

in the United States, an alien knowing the alien is unauthorized, and Section 40.1-11.1 of the Code of Virginia,

which makes it unlawful for any employer to knowingly employ an alien who cannot provide documents

indicating that he or she is legally eligible for employment in the United States. The state law, in particular,

places an affirmative duty on employers to ensure that aliens have proof of eligibility for employment.

Accordingly, this certification shall be completed and attached to all contracts and agreements for goods and

services made by the City/County of James City County or any of its boards and commissions. Failure to

attach a completed certification shall render the contract or agreement void.

Type or print legibly when completing this form.

1.) Legal Name of Contractor: (Note: This is your name as reported to the IRS. This should match your

Social Security card or Federal ID Number)

2.) Type of Business Entity:

□ Sole proprietorship (Provide full name and address of owner):

□ Limited Partnership (Provide full name and address of all partners):

□ General Partnership (Provide full name and address of all partners):

□ Limited Liability Company (Provide full name and address of all managing members):

□ Corporation (Provide full name and address of all officers):

3.) Doing Business As: (If Applicable - Note: This is the name that appears on your invoices but is not used

as your reporting name.)

RFP 2026 0499

4

Automotive Waste and Recycling Services; Parts Washer Equipment and Maintenance

Commodity Codes

• NAICS 562111Solid Waste Collection

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