Project Information

Bid Title

Renovation of 751 Miller Drive - Phase I, RFQ 686990

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Nov 14, 2025

Closing Date

Dec 22, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFQ 686990

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ 686990
Bid Title:	Renovation of 751 Miller Drive - Phase I, RFQ 686990
Category:	Procurement
Status:	Open

Description: The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (County) to obtain the services of a qualified General Contractor to provide construction services for the Renovation of 751 Miller Drive – Phase I – Personal Protective Equipment (PPE) Cleaning, Inspection and Maintenance Operation (hereinafter referred to as the “Project”). The Project will be located at 751 Miller Drive, SE, Leesburg, VA 20175 (Parcel ID 234407410000) owned by the County of Loudoun Board of Supervisors. The Project will consist of approximately 8,000 gross square feet of interior renovations and will provide laundry and decontamination areas for processing and cleaning soiled PPE, work areas for the testing and repair of PPE, administrative offices, break room, and restrooms. The scope of work includes, but is not limited to: Renovation and fit-out of spaces to accommodate a PPE, Cleaning Facility for Loudoun County Fire and Rescue (LCFR), and associated mechanical, electrical, and plumbing (MEP) support spaces. The General Contractor shall be responsible for the safety and security of tenants, visitors, Loudoun County staff, and the public throughout the Project’s construction phase. The Project is directly adjacent to occupied areas of the overall facility that must remain operational for both County and tenant use throughout the duration of construction activities. The renovations are intended to provide an on-site, fully functional cleaning facility for LCFR PPE, thereby eliminating the current reliance on off-site, third-party cleaning services. PPE to be cleaned may include, but is not limited to, jackets, pants, and breathing apparatus components. Pre-Bid Conference: A Pre-Bid Conference will be held virtually using Microsoft Teams on November 19, 2025, at 12pm for clarification of any questions on the plans and specifications. Publication Date/Time: 11/14/2025 12:55 PM Publication Information: Invitation for Bid Closing Date/Time: 12/22/2025 4:00 PM Pre-bid Meeting: November 19, 2025 @ 12:00 p.m. Contact Person: Nebila Kurtu, NIGP, CPP, CPPB, VCCO, FMP Please see the attached document RFQ 686990 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 686990 (PDF) Attachment 2- Gen Conditions (PDF) Attachment 3- Prevailing Wage (PDF) View Solicitation Abstract (PDF)

Attachment Preview

Loudoun County, Virginia

INVITATION FOR BID

RENOVATION OF 751 MILLER DR- PHASE 1

ACCEPTANCE DATE:

Prior to 4:00 p.m., December 22, 2025 “Atomic” Time

IFB NUMBER:

RFQ 686990

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.,1st Floor,

Procurement Bids and Proposals Drop Box

Leesburg, Virginia 20175

PLEASE NOTE:

A. To obtain the plans and specifications for this Project, send an email to the Invitation for Bid

(IFB) point of contact/Contracting Officer below and the County will make them available

using the Microsoft One Drive. Bidders will receive a first email from the Contracting Officer.

Then, Bidders will be prompted to enter a verification code. The verification code will be from

no-reply@sharepointonline.com. Please note that this email often goes into spam/ junk

folder.

B. Bid Forms. Bid forms may be downloaded from the County’s website:

www.loudoun.gov/procurement.

C. Pre-Bid Conference. A Pre-Bid Conference will be held virtually using Microsoft Teams on

November 19, 2025, at 12pm for clarification of any questions on the plans and

specifications. See the Microsoft Teams login information provided below. To participate in

the audio portion of the opening, please dial the number provided below and follow the

prompts as designated. After the project information has been provided, the Contracting

Officer will also provide a high-level overview of the supplier registration process and online

submission of proposals through iSupplier. To participate by computer, connect to the link

provided and follow the prompts as designated:

Join the meeting now

Meeting ID: 275 739 581 152 7

Passcode: mZ6dk6RM

Dial in by phone

+1 757-600-4923,

conference ID: 280 972 524#

D. Site Inspection. Instructions to participate in a site inspection (if provided) can be found in

Section 21, Instruction to Bidders, Paragraph 21.5. Please read this section carefully as there

may be specific dates established to register for the site inspection.

The terms and conditions contained in this Invitation for Bid and in the County-Contractor

Agreement are not negotiable.

Requests for information related to this Invitation should be directed to:

Nebila Kurtu, NIGP, CPP, CPPB, VCCO, FMP

Contracting Officer

Phone: 571.627.7455

E-mail address:Nebila.Kurtu@loudoun.gov

Issue Date: November 14, 2025

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN

ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS

SOON AS POSSIBLE.

IFB RFQ 686990

Renovation of 751 Miller Drive – Phase I

Page 2 of 34

INVITATION FOR BID

RENOVATION OF 751 MILLER DR – PHASE I

SECTION/TITLE

PAGE

1.0 PURPOSE ...........................................................................................................................4

2.0 COMPETITION INTENDED.................................................................................................5

3.0 PREVAILING WAGE RATES..............................................................................................5

4.0 BIDDER MINIMUM QUALIFICATIONS...............................................................................6

5.0 SPECIFICATIONS...............................................................................................................8

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT....................................8

7.0 DISCREPANCIES ...............................................................................................................8

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT .......... 8

9.0 PAYMENT OF TAXES ........................................................................................................9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE ...............................9

11.0 ETHICS IN PUBLIC CONTRACTING..................................................................................9

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .......................... 10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR......................................10

14.0 DRUG-FREE WORKPLACE .............................................................................................10

15.0 FAITH-BASED ORGANIZATIONS....................................................................................11

16.0 EXEMPTION FROM TAXES .............................................................................................11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS .................... 11

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS. 12

19.0 CONSTRUCTION CONTRACT RETAINAGES .................................................................12

20.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ...................................................12

21.0 INSTRUCTIONS TO BIDDERS .........................................................................................13

22.0 PRICING PAGE.................................................................................................................23

Attachments below are incorprorated or incorporated by reference into this Invitation for Bid

and Contract Documents:

ATTACHMENT 1:

ATTACHMENT 2:

ATTACHMENT 3:

ATTACHMENT 4:

COUNTY-CONTRACTOR AGREEMENT (contained herein)

GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT

PREVAILING WAGE RATES – LOUD – 25-0016

PLANS AND SPECIFICATIONS DATED September 3, 2025

Authorized By: /s/ Nebila Kurtu

Contracting Officer

Date: November 14, 2025

IFB RFQ 686990

Renovation of 751 Miller Drive – Phase I

Page 3 of 34

RENOVATION OF 751 MILLER DR-PHASE I

1.0 PURPOSE

1.1 The intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(County) to obtain the services of a qualified General Contractor to provide

construction services for the Renovation of 751 Miller Drive – Phase I – Personal

Protective Equipment (PPE) Cleaning, Inspection and Maintenance Operation

(hereinafter referred to as the “Project”).

The Project will be located at 751 Miller Drive, SE, Leesburg, VA 20175 (Parcel

ID 234407410000) owned by the County of Loudoun Board of Supervisors.

The Project will consist of approximately 8,000 gross square feet of interior

renovations and will provide laundry and decontamination areas for processing

and cleaning soiled PPE, work areas for the testing and repair of PPE,

administrative offices, break room, and restrooms. The scope of work includes,

but is not limited to:

Renovation and fit-out of spaces to accommodate a PPE, Cleaning Facility for

Loudoun County Fire and Rescue (LCFR), and associated mechanical,

electrical, and plumbing (MEP) support spaces.

The General Contractor shall be responsible for the safety and security of

tenants, visitors, Loudoun County staff, and the public throughout the Project’s

construction phase.

The Project is directly adjacent to occupied areas of the overall facility that must

remain operational for both County and tenant use throughout the duration of

construction activities. The renovations are intended to provide an on-site, fully

functional cleaning facility for LCFR PPE, thereby eliminating the current reliance

on off-site, third-party cleaning services. PPE to be cleaned may include, but is

not limited to, jackets, pants, and breathing apparatus components.

1.2 The County Construction Contract resulting from this IFB requires the payment

of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The County will require the Contractor awarded this Project to use Trimble

Unity Construct (Trimble) (formerly e-Builder) Construction Program

Management Software. The County will provide licenses for the Contractor’s

use and will provide training for the Contractor to ensure proficiency as

recommended by Trimble. The license and training will be provided to the

Contractor at no cost and prior to the issuance of Notice to Proceed. Further

training due to a lack of proficiency will be the responsibility of the Contractor.

The Trimble Construction Program Management Software will be utilized for

all project management documentation and correspondence, including but not

limited to: Request for Information (RFI), submittals, meeting minutes, pay

applications, proposed change orders/change orders, close-out

documentation, etc.

IFB RFQ 686990

Renovation of 751 Miller Drive – Phase I

Page 4 of 34

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's

responsibility to advise the Purchasing Agent in writing if any language, requirement,

specification, etc., or any combination thereof, inadvertently restricts or limits the

requirements stated in this IFB to a single source. Such notification must be received

by the Purchasing Agent not later than fifteen (15) days prior to the date set for bids to

close.

3.0 PREVAILING WAGE RATES

Remuneration to any individual performing work on the County Construction Contract

resulting from this IFB shall be at a rate equal to or greater than to the prevailing wage

rate identified in Attachment 3 of this IFB.

3.1. The General Contractor awarded a County Construction Contract as a result

of this IFB, and any sub-contractors hired by the General Contractor to perform

Work on the County Construction Contract resulting from this IFB, shall pay

wages, salaries, benefits, and other remuneration to any mechanic, laborer, or

worker employed, retained, or otherwise hired to perform Work in connection

with the resulting County Construction Contract at or greater than the

prevailing wage rate identified in this IFB.

3.2. Any General Contractor or any subcontractor who employs any mechanic,

laborer, or worker to perform Work under the County Construction Contract

resulting from this IFB, at a rate that is less than the prevailing wage rate

identified in this IFB (i) shall be liable to such individuals for the payment of all

wages due, plus interest at an annual rate of eight percent accruing from the

date the wages were due; and (ii) shall be disqualified from bidding on public

contracts with any public body until the contractor or subcontractor has made

full restitution of the amount described in clause (i) owed to such individuals.

A contractor or subcontractor who willfully violates this section is guilty of a

Class I misdemeanor.

3.3. After award of the County Construction Contract, the General Contractor to

whom such contract is awarded shall certify under oath to the Commissioner

of Labor and Industry the pay scale for each craft or trade employed on the

Project to be used by such contractor and any of the contractor’s

subcontractors for work to be performed under such public contract. This

certification shall, for each craft or trade employed on the Project, specify the

total hourly amount to be paid to employees, including wages and applicable

fringe benefits, provide an itemization of the amount paid in wages and each

applicable benefit, and list the names and addresses of any third-party fund,

plan or program to which benefit payments will be made on behalf of

employees. The certification shall be sent to the Commissioner of Labor and

Industry each pay period for the duration of the Project.

3.4. The General Contractor awarded a County Construction Contract as a result

of this IFB, shall keep, maintain, and preserve (i) records relating to the wages

paid to and hours worked by each individual performing the work of any

IFB RFQ 686990

Renovation of 751 Miller Drive – Phase I

Page 5 of 34

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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