Project Information

Bid Title

Professional pharmacist consultation service to provide services for the health department

Issuing Agency

Shawnee County

Location

Kansas

Published Date

Mar 13, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

015-26

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Request	Department	Description	Due Date
015-26	Health Department	Professional pharmacist consultation service to provide services for the health department	4/2/2026 2:00 PM

Attachment Preview

SHAWNEE COUNTY

REQUEST FOR PROPOSAL

(RFP)

Quotation Number: 015-26

Date Issued:

03-13-2026

Closing Date:

04-02-2026 2:00pm

Vendor Name: ______________________________

Address: ___________________________________

Phone Number:______________________________

THIS IS NOT AN ORDER

1. In communications, always refer to the above quotation number.

2. All prices and conditions must be shown. Additions or conditions not shown on this bid will not be

allowed.

3. Shawnee County reserve the right to accept or reject any part of, or all of, any bid or proposal.

4. All prices quoted are to be less Federal Excise Tax and Kansas Sales Tax.

5. Price quoted shall remain firm for ninety (90) days after bid closing date.

*SHAWNEE COUNTY HAS AN ELECTRONIC BID SYSTEM*

All vendors are required to create an online portal account (www.snco.gov/purchasing) in order to receive

or submit bid requests. All responses must be submitted through the bid portal

ITEM AND DESCRIPTION

Shawnee County seeks proposals from qualified vendors to provide professional pharmaceutical consultation

services for the Shawnee County Health Department (SCHD), per the following minimum requirements.

SCOPE & INFORMATION

Shawnee County seeks proposals from qualified vendors to provide professional pharmaceutical consultation

services for the Shawnee County Health Department (SCHD). Services must be provided by a Kansas-

licensed pharmacist eligible to serve as Pharmacist-in-Charge, with responsibilities including oversight of

ordering, maintaining, distributing, and documenting pharmaceutical products used in SCHD patient services

and clinical programs.

This contract does not require daily onsite presence. Routine activities (consultation, policy review,

questions) may be conducted remotely, with scheduled onsite quarterly audits and occasional onsite visits

as needed.

Page 1 of 14

Important Program Note: SCHD does not stock controlled substances or drugs of concern. All services and

compliance requirements described herein are limited to non-controlled, FDA-approved medications used in

SCHD’s clinical operations.

The vendor is to provide professional pharmaceutical consultation services for the County. Professional

pharmaceutical consultation services are pharmaceutical consolation services, which are usually provided by

a licensed Pharmacist under the law of the State of Kansas. The vendor should be able to provide

professional pharmaceutical consultation services for the County for ordering and maintaining certain

pharmaceutical products for the patients of Shawnee County Health Department.

1. To meet the requirements set forth in K.S.A. 65-1648(d)(1) and K.A.R. 68-7-18

K.S.A. 65-1648 - Distribution and control of prescription medications by a medical care facility

pharmacy, health department, indigent health care clinic, federally qualified health center or family

planning clinic; maintenance and use of emergency medication kit by adult care home; rules and

regulations

(d)(1) The department of health and environment, any county, city-county or multicounty health department,

indigent health care clinic, federally qualified health center and any private not-for-profit family planning

clinic, when registered by the board, may keep drugs for the purpose of distributing drugs to patients being

treated by that health department, indigent health care clinic, federally qualified health center or family

planning clinic. Distribution and control of prescription medications in a health department, indigent health

care clinic, federally qualified health center or family planning clinic shall be under the supervision of a

pharmacist in charge. A designated registered nurse or nurses or a licensed physician assistant approved by

the pharmacist in charge shall be in charge of distribution and control of drugs in the health department,

indigent health care clinic, federally qualified health center or family planning clinic under the supervision of

the pharmacist in charge when a pharmacist is not on the premises. Drugs supplied to patients when a

pharmacist is not on the premises shall be limited to the quantity necessary to complete a course of treatment

as ordered by the practitioner supervising such treatment.

K.A.R 68-7-18 - Health departments and private not-for-profit family planning clinics

The supply and control of drugs provided by health departments, private not-for-profit family planning

clinics, federally qualified health centers, and indigent healthcare clinics authorized under K.S.A. 65-

1648(d)(1), and amendments thereto, shall conform to the following requirements:

(a) The approved drugs that may be stored and supplied by health departments, not-for-profit family

planning clinics, and indigent healthcare clinics shall be only noncontrolled drugs that are approved by the

food and drug administration.

(b) The approved drugs that may be stored and supplied by a federally qualified health center shall be only

drugs that are approved by the food and drug administration.

(c)(1) The pharmacist-in-charge shall ensure that health departments, family planning clinics, federally

qualified health centers, and indigent healthcare clinics maintain and implement written policies and

procedures for the following:

(A) Supervision of all personnel in the supply and control of drugs;

(B) storage, control, supply, labeling, and prepacking of drugs;

Page 2 of 14

(C) documentation of at least quarterly checks of drug records, drug storage conditions, and

drugs stored in all locations within the facility by a pharmacist;

(D) drug recall procedure that can be effectively implemented; and

(E) maintaining records of supplying and prepacking of drugs.

(2) Drugs packaged in advance of immediate need shall meet the requirements of K.A.R. 68-7-15 and

68-7-16.

(d) The procedures for the control and supplying of drugs within health department facilities, family

planning clinics, federally qualified health centers, and indigent healthcare clinics shall be consistent with the

following requirements:

(1) Adequate records of the drugs supplied by the designated registered professional nurse or nurses

shall be maintained and shall include the prescriber's order or written protocol.

(A) If the prescriber's order was given verbally, the designated registered professional nurse

or nurses shall reduce that order to writing. The written copy of the order shall be maintained

in a permanent patient file.

(B) The records shall include the following:

(i) The full name of the patient;

(ii) the date ordered;

(iii) the name of the drug, strength, and the quantity supplied;

(iv) the directions for use;

(v) the prescriber's name and the name of the supervising physician if the prescriber is

a physician's assistant; and

(vi) if the order is received verbally, the first and last name of the registered

professional nurse that received that order.

(C) The following shall be recorded in a log or accessible in a searchable database:

(i) The full name of the patient;

(ii) the name of the drug, strength, and quantity supplied;

(iii) the date supplied;

(iv) the internal ID number assigned to the supply of the drug provided.

(2) A supply of drugs shall be provided to a patient by a designated registered professional nurse or

nurses pursuant to a prescriber's order. Only a designated registered professional nurse or nurses may

access the pharmacy area and remove the supply of the drugs. The supply shall conform with the

labeling requirements of K.A.R. 68-7-14.

(e) The designation of a pharmacist-in-charge of a health department, family planning clinic, federally

qualified health center, or indigent healthcare clinic shall be subject to the provisions of K.A.R. 68-1-2a and

68-7-13.

Page 3 of 14

Scope of Services

1. The successful pharmacist-in-charge contractor will be qualified as a pharmacist-in-charge in

compliance with K.A.R. 68-1-9.

K.A.R. 68-1-9 - Pharmacist-in-charge; responsibilities

(a) Each pharmacist-in-charge shall develop, supervise, and coordinate all pharmaceutical services

performed within the pharmacy to ensure compliance with the Kansas pharmacy act, the state and federal

uniform controlled substances act, the state and federal food, drug, and cosmetic act, and all applicable

regulations.

(b) Each pharmacist-in-charge shall be personally available to the extent required to ensure comprehensive

pharmaceutical services within the pharmacy and to develop a staff of additional licensed pharmacists and

supportive personnel as necessary to serve the needs of the pharmacy. Each pharmacist-in-charge shall

maintain records in the pharmacy describing the training and education regarding work functions performed

by all pharmacy personnel. Each pharmacist-in-charge shall maintain in the pharmacy written procedures for

the following:

(1) Designating the person or persons functioning as pharmacy technicians and supportive personnel;

(2) describing the job duties of all personnel;

(3) documenting the procedural steps taken by the pharmacist-in-charge to limit the functions of all

personnel to their respective pharmacy work functions; and

(4) documenting training and related education for non-discretionary tasks performed by pharmacy

technicians.

(c) Each pharmacist-in-charge shall be responsible for direct supervision of all pharmacy personnel, for the

security of the pharmacy, and for the security of all drugs in the pharmacy.

(d) Each pharmacist-in-charge shall ensure that the pharmacy maintains adequate drug information

references commensurate with services offered and a current copy of the state laws and regulations listed in

subsection (a).

(e) Each pharmacist-in-charge shall be responsible for establishing a drug recall procedure that can be

effectively implemented.

(f) Each pharmacist-in-charge shall be responsible for developing written procedures for maintaining records

of drug distribution, prepackaging, repackaging, and compounding. Prepackaging and repackaging of drugs

shall be done in accordance with K.A.R. 68-7-15 and labeled in accordance with K.A.R. 68-7-16.

(g) Each pharmacist-in-charge shall be responsible for reviewing each published board newsletter and

posting the newsletter in a conspicuous area within the pharmacy until publication of the next board

newsletter.

(h)(1) Each pharmacist shall submit to the board, on a form provided by the board, notice of ceasing to serve

as the pharmacist-in-charge at a pharmacy or facility required to have a pharmacist-in-charge no later than

five days after ceasing to serve as the pharmacist-in-charge.

Page 4 of 14

(2) Each pharmacist ceasing to serve as the pharmacist-in-charge shall inventory all controlled

substances and drugs of concern, as defined by K.S.A. 65-1682 and amendments thereto, in the

pharmacy or facility in accordance with the inventory requirements of K.A.R. 68-20-16 no more than

two days before ceasing to serve as the pharmacist-in-charge and no later than the day ceasing to

serve as the pharmacist-in-charge.

(3) Each pharmacist beginning to serve as the pharmacist-in-charge shall inventory all controlled

substances and drugs of concern, as defined by K.S.A. 65-1682 and amendments thereto, in the

pharmacy or facility in accordance with the requirements of K.A.R. 68-20-16 after beginning to serve

as the pharmacist-in-charge but no more than two days after beginning to serve as the pharmacist-in-

charge. The inventory may be taken simultaneously with the previous pharmacist-in-charge on the

last day of the previous pharmacist-in-charge if both pharmacists are present in the pharmacy,

actively participate in the inventory, and sign the inventory.

(4) If a pharmacist ceasing to serve as pharmacist-in-charge is unable to complete the inventory

specified in paragraph (2) of this subsection or is terminated for a suspected or known violation of the

Kansas pharmacy act, the pharmacy or facility owner shall request approval from the board to

designate another pharmacist to conduct the inventory. If the board approves the request, the

pharmacy or facility owner may designate another pharmacist to conduct the inventory specified in

paragraph (2) of this subsection within the designated time frame.

CONTRACT TERM

This will be a one-year agreement with options for automatic renewal.

LICENSE & INSURANCE REQUIREMENTS

The vendor is required to meet all current Kansas Board of Pharmacy standards. Must have professional

liability and malpractice insurance as required by the State of Kansas.

A. Licensing

• Contractor must be licensed by the Kansas State Board of Pharmacy and eligible to serve as

Pharmacist-in-Charge.

• Contractor must comply with applicable provisions referenced in K.S.A. 65-1648(d)(1), K.A.R. 68-

7-18, and K.A.R. 68-1-9.

B. Insurance

• Professional Liability (Pharmacist): $500,000/amount per claim $1,500,000/aggregate

• Workers’ Compensation & Employers’ Liability: Statutory requirements (if applicable)

RFP QUESTIONS

All questions regarding this RFP should be submitted through the Shawnee County Online Bid Portal. The

last day to submit questions: 03/30/2026 by 5:00 pm (local time). Questions submitted after this deadline

will not be answered.

Page 5 of 14

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.