Project Information

Bid Title

Request for Services - Dark Fiber Providers.pdf

Issuing Agency

City of Salina

Location

Kansas

Published Date

Dec 12, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

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File	Request for Services - Dark Fiber Providers.pdf	344.4 KB

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City of Salina, Kansas

Request for Services (RFS) — Salina Municipality Dark Fiber Project

Date: 12-11-2026

Point of Contact and Submittals:

Corey Scheck, Chief Technology Officer

Email (preferred): Corey.scheck@salina.org

USPS Mailing Address: City of Salina, P.O. Box 736, Salina, KS 67402-0736

Physical Delivery (non‑USPS carriers): City of Salina, 300 W. Ash Street, Room 206, Salina, KS

67401

To All Interested Firms:

The City of Salina is pleased to issue the enclosed Request for Services (RFS) for a leased dark

fiber network to interconnect municipal facilities across the City. This cover letter highlights key

elements of the solicitation and submission instructions. The full RFS governs in the event of any

conflict.

Project Highlights

• Contract: Leased dark fiber with a 10‑year term. Pricing shall provide a single all‑inclusive

monthly recurring charge; all locates, routine maintenance, and unscheduled repairs are

included. Non‑recurring construction costs, if any, must be itemized.

• Construction: Underground only, with indoor demarcations at each facility. Vendor shall

furnish and install building bulkheads/LIUs with SC interfaces compatible with City SFP+

optics (via patching). Single‑mode OS2 fiber is required throughout.

• Diversity and Capacity: Front Line sites require physically diverse primary and persistent

secondary laterals, plus at least one additional unused fiber pair (spare) available at each

Front Line site. Other sites require one active pair; no spare pair is required.

• Campus Architecture: For the 412 E. Ash campus, provide a single termination to 300 W. Ash

for all campus sites. Vendor will furnish and install all inter‑building underground fiber to

bulkheads at each building on that campus.

• Service Levels: On‑site response ≤ 2 hours for Front Line sites and ≤ 6 hours for all other

sites. Restoration ≤ 6 hours for Front Line sites and ≤ 10 hours for other sites. A 24×7 NOC

and escalation ladder are required.

• Testing and Acceptance: Bi‑directional OTDR at 1310/1550 nm, end‑to‑end optical loss

testing against the submitted loss budget, City turn‑up validation, and delivery of as‑builts,

splice documentation, labeling schedules, and route maps prior to City acceptance.

• Schedule: Phased 12‑month implementation from Notice to Proceed—Front Line locations

completed within the first 6 months; all other locations completed in the final 6 months.

Preferred final completion by Q4 2026; no later than Q1 2027.

• Permits and Make‑Ready: The Vendor (and its subcontractors) is solely responsible for

identifying, obtaining, and paying for all permits, approvals, make‑ready, traffic control,

inspections, and restoration. All such costs must be included in pricing.

Submission Instructions

Submit proposals by email (preferred) to Corey.scheck@salina.org, or by USPS to the address

above. If a carrier cannot deliver to the P.O. Box, use the physical delivery address listed above

(Room 206). Please include the solicitation title “RFS — Salina Municipality Dark Fiber Project” in

the email subject line or on the outer envelope of any mailed submission.

Proposals are due by: January 15, 2026, 14:00 (2:00PM), Central Time.

Questions regarding this solicitation should be submitted in writing to the Point of Contact.

Responses to questions may be distributed to all prospective respondents as addenda to the

RFS.

We appreciate your interest in partnering with the City of Salina.

Sincerely,

Corey Scheck

Chief Technology Officer

City of Salina, Kansas

City of Salina, Kansas

Request for Services (RFS): Salina Municipality Dark Fiber Project

Submissions and Point of Contact

Email (preferred): Corey.scheck@salina.org

Mailing Address (USPS): City of Salina, P.O. Box 736, Salina, KS 67402-0736

Physical Delivery (non-USPS carriers): City of Salina, 300 W. Ash Street, Room 206,

Salina, KS 67401

1. Background

The City of Salina seeks qualified vendors to provide a leased dark fiber network

interconnecting municipal facilities. The City requires an underground-only build with

physically diverse routes to critical (Front Line) locations, defined service response and

restoration times, comprehensive maintenance inclusive of all locates and repairs, and

acceptance testing prior to service commencement. The City will furnish and install all

Layer 3 equipment; no active switching or routing equipment is to be provided or installed

by the Vendor.

2. Project Overview

Contract model: Leased dark fiber with a single all-inclusive monthly recurring cost; 10-

year term.

Scope includes: Design, permitting, underground construction, splicing/terminations,

testing/acceptance, documentation/as-builts, all locates, ongoing maintenance, and repairs.

Implementation: Phased, 12-month execution from Notice to Proceed (NTP): Months 0–6

complete all Front Line locations; Months 7–12 complete all Other locations.

Completion deadline: Preferred by Q4 2026; required no later than Q1 2027.

No active electronics: City of Salina staff will install all Layer 3 network devices; Vendor

shall deliver dark fiber only.

3. Termination Architecture

All terminations shall be indoors at each building. Vendor shall furnish and install a labeled

bulkhead/LIU at the demarc. Connector interface shall be SC to support City optics via

patching (SFP+ compatible). Fiber type shall be single-mode OS2 throughout.

412 E. Ash Campus: The installations located at 412 E. Ash will have a single termination to

300 W. Ash for all sites on campus. Vendor shall design and build underground inter-

building fiber on the 412 E. Ash campus to bulkheads at each building.

4. Routes, Diversity, and Capacity

Construction Method: Underground only (no aerial).

Front Line sites require two physically diverse laterals and routes to the Primary and

Persistent Secondary terminations specified in Attachment A. Provide a minimum of one

active fiber pair per route, plus at least one additional unused (spare) fiber pair available at

each Front Line site.

Other sites require at least one active fiber pair to the Primary termination; no spare pair is

required.

5. Service Levels, Maintenance, and Repairs

Included under contract: All locates, routine maintenance, and unscheduled repairs.

Response times (on-site technician arrival): Front Line ≤ 2 hours; Other locations ≤ 6 hours.

Restoration times (service restored): Front Line ≤ 6 hours; Other locations ≤ 10 hours.

Vendor shall provide 24x7 NOC contact information, an escalation ladder, and status

updates not less than every 60 minutes during incidents. Planned maintenance requires at

least 7 calendar days’ notice and should be scheduled outside City business hours unless

otherwise approved.

6. Testing and Acceptance

QoS/Acceptance testing is required before City sign-off. Vendor shall provide: bi-directional

OTDR traces at 1310/1550 nm for each span; end-to-end optical loss test results compared

to a submitted loss budget; and City turn-up validation using City optics to confirm light

levels and link performance (including latency/jitter, as applicable to the City’s QoS

objectives).

Acceptance submittals shall include OTDR trace files and PDFs, loss budget calculations,

splice diagrams, as-built drawings (CAD and GIS), route maps identifying primary and

diverse secondary paths, labeling schedules, and demarc photos.

7. Documentation and As-Builts

Deliver digital as-builts covering outside plant, conduit/handholes, routes, splice

enclosures, LIUs, fiber counts/assignments, and demarc locations. Provide redlines within

10 business days of field changes; final record set due at acceptance.

8. Implementation Schedule

NTP [to be determined by City]. Phase 1 (Front Line): substantial completion within 6

months of NTP. Phase 2 (Other): substantial completion within 12 months of NTP. Preferred

final completion by Q4 2026; no later than Q1 2027.

9. Price Proposal and Commercials

Provide a single all-inclusive Monthly Recurring Charge (MRC) per site (or per route if

priced separately) for a 10-year term, inclusive of all locates, maintenance, and repair.

Itemize Non-Recurring Charges (NRC) for construction/build per site, including

design/permitting, boring/conduit, handholes, building entry, splicing/terminations, and

surface restoration. SLA remedies/credits for missed response/restoration targets shall be

described.

10. Submittal Requirements

1) Cover letter and executive summary.

2) Technical approach: route design and diversity, underground entry, overview of routing

map, building penetrations, termination design (bulkheads, labeling), connector type (SC),

and testing plan.

3) Project management and schedule: phased plan meeting City milestones; risk register

and mitigation.

4) Experience and references: three similar municipal or critical-infrastructure

underground dark fiber builds with route diversity.

5) Operations: maintenance and repair approach; 24x7 NOC; response/restoration

processes; escalation.

6) Price forms (Attachment B) and any exceptions.

7) Insurance certificates and acknowledgment of City terms and conditions.

8) Submission method: Email (preferred) to Corey.scheck@salina.org; Postal mail to P.O.

Box 736 is also accepted.

11. RFS Schedule

Phase 1 complete (Front Line): Notice To Proceed + 6 months

Phase 2 complete (Other): Notice To Proceed + 12 months

Required final completion: No later than Q1 2027

Preferred final completion: Q4 2026

12. Evaluation Criteria

Technical merit and conformance to scope; schedule feasibility and risk mitigation;

experience with similar municipal builds and 24x7 support; total cost of ownership over 10

years; and any exceptions to City terms and conditions.

13. Contract, Insurance, and Legal

The City’s standard insurance, indemnification, non-collusion, and EOE clauses apply unless

specifically modified by the City Attorney/Procurement.

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