Project Information

Bid Title

Judicial Suite Signage Docket System - 100 Ridley Ave, LaGrange, Ga 30240

Issuing Agency

Troup County

Location

Georgia

Published Date

Apr 3, 2026

Closing Date

May 5, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

DATE: April 3, 2026

Judicial Suite Signage Docket System - 100 Ridley Ave, LaGrange, Ga 30240

Sealed proposals will be received by Troup County Purchasing Department, in 100 Ridley Avenue, Suite 3100, until 2:00 p.m. at the time
prevailing in LaGrange, Georgia on 5 May 2026 for the Judicial Signage Docket System –ITB (4/3/2026) located at 100 Ridley Ave, LaGrange, Georgia.

At the time and place noted above, the bids will be publicly opened. The exterior of the package must be clearly marked, identifying the name of the
project. All sealed bids shall include a fully completed/executed PROPOSAL FORM. This form is attached, along with the INVITATION TO BID, and
a detailed project proposal demonstrating compliance with the Scope Of Work. The Scope of Work is to include the contractor’s qualifications, a
copy of the contractor’s written warranty covering all labor, instillation, and workmanship. Please include two paper copies and one digital copy
of the bid in the seal packet.

The contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of the opening.

The project is to be substantially complete in one hundred and eighty (180) consecutive calendar days. Anticipated start date for installation is on or about June 2026.

Bids delivered to:

Troup County Purchasing Department

100 Ridley Ave., Suite 3100

LaGrange, GA 30240

Late bids will not be accepted.

Mandatory Pre-Bid to be held on 26 FEBRUARY 2026 at 2:00 PM at the jobsite location.

All requests for clarification and/or additional information must be made via email ONLY to Ramona Gillham, Troup County Purchasing
Director, at rgillham@troupcountyga.gov . No phone calls or contacts other
than email are allowed. Contacting any other party prior to the bid opening for clarification and/or additional information will require
that any proposal submitted by said bidder to be declared non-responsive. No requests for clarification and/or additional information will be allowed after 5:00pm, April 28, 2026.

Please see the attached documents for a full information on this project.

Scope of Work

Proposal Form

Invitation To Bid

Attachment Preview

Scope of Work for the Judicial Signage Docket System Project:

Offeror shall furnish, deliver, install, configure, and support a turnkey digital docket

display system, which is specifically designed for the justice market and shall include

the following.

Project Management

Provide project management services including - the creation and development of an

overall project plan, developed by the offeror and approved by the Court Administrator,

which accounts for all the specifications included in the following scope of work.

Provide tasks and milestones for this project as further defined in a Project Plan

developed by the respondent and approved by the Court Administrator

Proactively anticipate project deviations and take immediate corrective action.

Work together with the Court Administrator(s) and IT department, as needed, to

effectively integrate the software application and hardware with the provided platform

and network architecture.

Software Solution:

Perpetual software and license for Digital Docket Signage for 20 display locations

Software, which shall be installed locally on a virtual server provided by the County, shall

allow an automated download of docket information from the ICON case management

system (CMS) and related software for: the various courts in the county. Below are the

minimum technical requirements for the proposed digital docket display system. This list is

not all-inclusive however these features are required of any proposed solution and may be

further refined by the County Court and respondent.

• Only perpetual licensed software solutions which can be hosted onsite on the

county’s server, with no need to connect to a cloud-based solution, will be

considered.

• The court docket data shall be transferred daily CMS as flat files (e.g., Criminal,

Traffic and Civil) via FTP.

• Ability to import data from a CSV file.

Hardware requirements:

- Provide, deliver and install (6) LG 55” Commercial Displays with wall mount

brackets

- Provide, deliver and install (14) LG 32” Commercial Displays with wall mount

brackets

- Provide (20) digital display content players

Commodity Codes

• NAICS 541511Custom Computer Programming Services
• NAICS 541512Computer Systems Design Services

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