Project Information

Bid Title

DESIGN AND ENGINEERING OF OPEN ACCESS FIBER TO THE PREMISES NETWORK

Issuing Agency

City of Hermiston

Location

Oregon

Published Date

Dec 17, 2025

Closing Date

Feb 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Title	Bid/RFP Closing Date	Bid/RFP Status	Files	View
DESIGN AND ENGINEERING OF OPEN ACCESS FIBER TO THE PREMISES NETWORK	02/06/2026 - 2:00pm	Open - accepting bids and proposals	Engineering RFP Packet	View Details

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DESIGN AND ENGINEERING OF OPEN ACCESS FIBER TO THE PREMISES

NETWORK FOR THE CITIES OF HERMISTON AND UMATILLA, OREGON

REQUEST FOR PROPOSALS

DESIGN, ENGINEERING AND CONSTRUCTION MANAGEMENT SERVICES

RELATED TO THE OPEN ACCESS FIBER TO THE PREMISES NETWORK TO BE

BUILT BY THE CITIES OF HERMISTON AND UMATILLA, OREGON

PROPOSAL DUE DATE AND TIME February 6, 2026, 2:00 P.M.

2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon

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Contents

1. INTRODUCTION .............................................................................................................................5

2. GENERAL........................................................................................................................................5

2.1 Schedule of Events...................................................................................................................5

2.2 Proposal Deadline....................................................................................................................5

2.3 Cost of Preparing Proposal ......................................................................................................5

2.4 Administrative Contact:...........................................................................................................5

2.5 Right to Retain .........................................................................................................................6

2.6 Right to Terminate...................................................................................................................6

3. SCOPE OF WORK ...........................................................................................................................7

3.1 High-level Design and Cost Estimate .......................................................................................7

3.2 Low-Level Network Design ......................................................................................................7

3.3 Construction Bid Package ........................................................................................................8

3.4 Permitting and Rights of Way..................................................................................................9

3.5 Management of Make Ready Process.....................................................................................9

3.6 Construction Management and Inspection.............................................................................9

3.7 Turnover Package - As-Builts and Splice Records..................................................................11

3.8 Additional or Revised Tasks Identified by Proposer..............................................................12

4. PROPOSAL REQUIREMENTS ........................................................................................................12

4.1 Cover Letter ...........................................................................................................................12

4.2 References .............................................................................................................................13

4.3 Statement of Proposer’s Qualifications................................................................................13

4.4 Project Plan............................................................................................................................14

4.3 Price Proposal ........................................................................................................................14

4.5 Certificate of Compliance ......................................................................................................15

4.6 Bidder/Proposer Residency Statement .................................................................................15

4.7 Certificate of Non-discrimination .........................................................................................15

5. SUBMISSION ................................................................................................................................15

5.1 Proposer Support...................................................................................................................16

6. EVALUATION................................................................................................................................16

6.1 Selection and Evaluation Process ..........................................................................................16

6.2 Proposal Validity Period ........................................................................................................17

6.3 Competency of Proposals......................................................................................................17

2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon

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6.4 Reservation in Evaluation ......................................................................................................17

6.8 Proposal Rejections ...............................................................................................................18

7. APPLICABLE STATUTES AND RULES.............................................................................................18

7.1 Communications During RFP Process....................................................................................18

7.2 Questions and Requests ........................................................................................................18

7.3 Addenda ................................................................................................................................19

Exhibit A – Certificate of Compliance ................................................................................................20

Exhibit B - Bidder/Proposer Residency Statement.............................................................................22

Exhibit C - Certificate of Non-Discrimination.....................................................................................23

Exhibit D - Insurance Requirements ..................................................................................................24

Exhibit E – RFP Response Checklist....................................................................................................26

2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon

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BACKGROUND

The cities of Hermiston and Umatilla, Oregon (the “Cities”) are in the process of developing a

publicly owned, open access, fiber to the premises (FTTP) network to serve their communities. The

FTTP network will be approximately 250 route miles total (about 90% aerial and 10%

underground) and will pass approximately 8,500 premises. It is anticipated the network will be

XGS-PON with a 1:32 split, installed primarily via strand and lash in the communications space on

existing utility poles, but the selected engineering firm will provide guidance on the final

conceptual design.

The Cities are requesting proposals from highly qualified engineering firms with direct experience

designing, engineering and managing the construction of FTTP networks. Through this Request for

Proposals (RFP) the Cities are seeking a contract with a qualified engineering firm to provide the

following services:

• Design, engineering, and preparation of construction bid package for FTTP network

• Cost estimates based on conceptual and low-level designs

• Services related to permitting and right of way access agreements

• Services related to pole attachment applications and access to poles and conduit

• Construction management and inspections

• Turnover package including as-builts and splice records

CONTACT

Interested bidders should submit their proposals to Nate Rivera at 180 NE 2nd St. Hermiston, OR

97838 no later than 2:00 p.m., February 6, 2026, via hand delivery, email, U.S. Postal Service,

FedEx or UPS.

Contact Nate Rivera for information regarding this process by email at

broadband@hermiston.gov or by phone at 541-667-5035. If proposers have questions

regarding this solicitation, questions shall be submitted in writing to Mr. Rivera. Responses to

questions will not be answered until after January 5, 2026 and all responses will be issued by

email.

2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon

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1. INTRODUCTION

The Cities are seeking proposals from highly qualified engineering firms with significant experience

designing, engineering and managing the construction of FTTP networks, particularly publicly

owned FTTP networks. Proposers must be capable of providing onsite fielding and construction

management services. Proposals should be prepared simply and economically, providing

straightforward and concise descriptions of Proposers’ capabilities to satisfy the requirements of

the RFP.

2. GENERAL

2.1 Schedule of Events

Request for Proposals Issued:

Deadline for Proposer’s written questions:

Final RFP amendment (answers to questions):

Deadline for Proposals:

Interview Finalists, if needed:

Vendor Selection (estimated):

December 17, 2025

January 7, 2026

January 14, 2026

February 6, 2026

February 20, 2026

March 10, 2026

The Schedule of Events is subject to change. The Cities will notify all Proposers if there are any

changes to the schedule.

2.2 Proposal Deadline

Proposals must be sent to the Administrative Contact via hand-delivery, email, or mail. Faxed

proposals will not be accepted. All proposals received after the date and time indicated above will

not be opened or considered. Emailed proposals are encouraged.

2.3 Cost of Preparing Proposal

The Cities will not pay any costs incurred by any Proposer in the submission or presentation

of a proposal, or in making the necessary studies for the preparation thereof.

2.4 Administrative Contact:

Contact: Nate Rivera

E-Mail: broadband@hermiston.gov

Mailing Address:

Nate Rivera

General Manager – Hermiston Energy Services

180 NE 2nd St. Hermiston, OR 97838

2025/2026 RFP – FTTP Engineering for the cities of Hermiston and Umatilla, Oregon

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services
• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services

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