Project Information

Bid Title

HVAC-Systems and Related Services

Issuing Agency

Pinellas County

Location

Florida

Published Date

Mar 9, 2026

Closing Date

Apr 9, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0009-RFP

Original Source

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Bid Documents

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Project Description

Project ID: 26-0009-RFP

Title: HVAC-Systems and Related Services

Addenda: 0

Release Date: 3/9/2026

Due Date: 4/9/2026

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HVAC-Systems and Related Services

Solicitation

CONSTRUCTION & PROPERTY MANAGEMENT

69000 , 69100 , 90900 , 91000 , 91200 ... show all

Project ID: 26-0009-RFP

Release Date: Monday, March 9, 2026

· Due Date: Thursday, April 9, 2026 3:00pm

Posted Monday, March 9, 2026 7:00am

All dates & times in Eastern Time

Draft Response No Bid30 days, 17 hours, 57 minutes

Post Information

Posted At:Mon, Mar 9, 2026 7:00 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Pinellas County is establishing a comprehensive Chiller Preventive Maintenance and Condition Assessment program to enhance system reliability, reduce operational risk, and support long-term asset lifecycle planning. This contract requires structured annual preventive maintenance, defined service response expectations, and equipment-specific maintenance requirements for water-cooled chillers, air-cooled chillers, pumps, and cooling towers, consistent with manufacturer standards and HVAC industry best practices. For water-cooled chillers, the scope includes an Eddy Current testing and tube cleaning program to proactively monitor internal tube integrity and prevent failure.

This procurement also emphasizes documentation, asset management support, and vendor accountability. Contractors must submit a complete Annual Reporting Package, including inspection documentation, test results, and a formal Condition Assessment with Remaining Useful Life projections. Quarterly vendor performance meetings and a measurable performance metric ensure timely service delivery. A formal corrective action and cure framework is included, consistent with the Pinellas County Purchasing Manual, to ensure contract compliance and protect County interests. Overall, this contract establishes a structured, defensible, and professional maintenance framework that strengthens reliability, transparency, and long-term planning for critical County infrastructure.

Background

Pinellas County operates multiple chiller systems that provide critical cooling for County facilities, essential equipment environments, public service areas, and employee workspaces. These systems represent significant capital assets and are vital to maintaining safe, reliable, and efficient facility operations. Over time, aging equipment, varying system conditions, and inconsistent vendor performance have highlighted the need for a standardized, proactive, and asset-focused preventive maintenance program. In support of long-term infrastructure stewardship, the County is implementing a preventive maintenance framework aligned with manufacturer recommendations, HVAC industry best practices, and asset lifecycle management principles. This approach emphasizes structured inspections, condition assessments, and meaningful reporting to improve documentation quality, enhance performance accountability, reduce equipment failures, minimize service disruptions, and support data-driven maintenance and capital planning.

CPM seeks to procure these HVAC services through a Request for Proposals (RFP) due to the size, complexity, and critical nature of the County’s facilities portfolio, which encompasses approximately 4.5 million square feet across more than 150 facilities. While pricing remains an important consideration, operational experience has demonstrated that the primary risk to service continuity is a vendor’s ability to scale staffing, respond to routine and emergency service needs, and effectively manage a geographically dispersed and operationally diverse portfolio. The scope includes structured preventive maintenance, defined service response expectations, specialized services such as Eddy Current testing for water-cooled chillers, and comprehensive documentation and asset condition reporting.

Timeline

Issue Date:

March 9, 2026

Question Submission Deadline:

March 30, 2026, 2:00pm

Proposal Submission Deadline:

April 9, 2026, 3:00pm

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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