Project Information

Bid Title

Modernization of Procurement Framework

Issuing Agency

City of Lake Forest

Location

California

Published Date

Jan 9, 2025

Closing Date

Jan 30, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Project ID:

Title: Modernization of Procurement Framework

Addenda: 0

Release Date: 1/8/2025

Due Date: 1/30/2025

Post Information

Posted At:Wed, Jan 8, 2025 5:30 PMSealed Bid Process:Yes (Bids Sealed / Pricing Sealed)Private Bid:No

Overview

Summary

Modernization of Procurement Framework

Modernization of Procurement Framework

The City of Lake Forest invites qualified firms to submit proposals for consulting services to modernize its procurement framework. The goal is to align procurement policies, processes, and tools with industry best practices while segregating policy from procedure to create a dynamic, adaptable framework. This modernization effort aims to improve operational efficiency, enhance compliance with applicable regulations, and increase transparency and accountability.

Objectives

1. Review and assess the current procurement framework, including policies, procedures, workflows, and technology.
2. Develop a modernized procurement framework that clearly separates policies from procedures, enabling policies to provide consistent, overarching guidance while allowing procedures to be more dynamic and responsive to change.
3. Provide a roadmap for implementing the recommended framework, including technology solutions to enhance procurement operations.

Background

About the City

The City of Lake Forest is located in southern Orange County, California, in the area commonly referred to as the Saddleback Valley, with a population of approximately 85,000. It is the County's thirty-first city and the second largest city within the Saddleback Valley, encompassing 16.6 square miles. The City of Lake Forest's fiscal year begins on July 1 and ends on June 30.

The City was incorporated in 1991, operates under the Council/Manager form of government and is considered a contract city. The five members of the City Council are elected by district. They serve staggered four-year terms, with the Mayor being selected annually from among the Council Members. The Council meets on the first and third Tuesdays of each month.

City Hall is located at 100 Civic Center Drive, Lake Forest, California 92630. The telephone number is (949) 461-3400, and the fax is (949) 461-3511. The City website address is http://www.lakeforestca.gov .

Project Description

The City is seeking Procurement Consulting Services Modernization of Procurement Framework

The services are expected to be completed within one year from contract award. The City anticipates awarding a contract with an initial term of February 18, 2025 to February 17, 2026 . The City will have the option, at its sole discretion, to extend the agreement for up to one (1) additional one year term. If the parties are unable to reach an agreement, the City, at its sole discretion, will not move forward with the renewal option and shall re-procure the work.

Timeline

Release Project Date:

January 8, 2025

Pre-proposal Requests for Clarification:

January 21, 2025, 5:00pm

Proposal Submission Deadline:

January 30, 2025, 5:00pm

Anticipated Project Start :

February 18, 2025

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