Project Information

Bid Title

RFP-25-26-047-Housing and Urban Development Consulting Services

Issuing Agency

City of Danville

Location

Virginia

Published Date

Nov 25, 2025

Closing Date

Dec 16, 2025

Government Level

State & Local

Status

Closed

Ref. #

25-26-047

Original Source

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Bid Documents

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Project Description

Bid Number:	25-26-047
Bid Title:	RFP-25-26-047-Housing and Urban Development Consulting Services
Category:	Professional Services Bids
Status:	Open

Description: RFP-25-26-047-Housing and Urban Development Consulting Services Last Day for Questions Tuesday December 2,2025 by 5:00PM Bid Opens Tuesday December 16,2025 at 4:00PM Publication Date/Time: 11/25/2025 12:00 AM Closing Date/Time: 12/16/2025 4:00 PM Contact Person: Carol Henley Purchasing Director 427 Patton Street Danville, VA 24541 Phone : 434-799-6528 Option 4 Fax: 434-799-5102 E-Mail: purchasing@danvilleva.gov Related Documents: RFP HUD Consultant-Dates Final-Post 11-25-2026-BB

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REQUESTS FOR PROPOSALS

Solicitation No RFP 25-26-047

Title:

Housing and Urban Development Consulting Services

Last Day for

Questions:

Proposal Closing

Date:

Direct Bidding

Procedures

Inquiries to:

Project Owner:

Email questions to purchasing@danvilleva.gov no later than

Tuesday December 2,2025 by 5:00 PM.

Sealed proposals shall be accepted no later than

Tuesday, December 16, 2025, at 4:00 PM.

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Electronic Proposals will be accepted on eVA

(www.eva.virginia.gov)

Carol Henley, VCA, CPPO

Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

Susan McCulloch, Division Director of Housing and Development

mcculse@danvilleva.gov

RFP -25-26-047

“Housing and Urban Development Consulting Services”

1.0 Intent

The City of Danville is seeking qualified consultants to provide on-call technical assistance

and programmatic advice to support its Housing and Urban Development (HUD)-funded and

similar affordable housing programs. The selected firm will deliver ongoing, as-needed

consulting services to help ensure regulatory compliance and successful implementation of

the City’s housing initiatives.

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention: Susan E. McCulloch Division Director of Housing and Development

1.2 Deadline

Sealed Proposals shall be submitted no later than

Tuesday, December 16, 2025, at 4:00 PM

City of Danville

Purchasing Department

Attn.: Carol Henley, Director of Purchasing

427 Patton Street, Room 304

Danville, VA 24541

Proposals will not be accepted both electronically and on paper.

1.3 Proposal Inquiries: The last day for questions will be

Tuesday December 2,2025, until 5:00 PM.

Email: Carol Henley at purchasing@danvilleva.gov

1.4 Owner’s Representative: Susan McCulloch, Division Director of Housing and Development

Email: mcculse@danvilleva.gov

2.0 SCOPE OF WORK / STATEMENT OF NEEDS

The selected Consultant will provide on-call, as-needed technical assistance and

programmatic advice to support the City of Danville’s HOME Investment Partnerships

Program (HOME), other HUD-funded programs, and similar affordable housing initiatives.

Minimum expectations for services include:

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RFP -25-26-047

“Housing and Urban Development Consulting Services”

1. Ongoing Program Support: Deliver timely consultation to address regulatory,

compliance, and programmatic needs for City-managed affordable housing efforts,

including participation in meetings (remote or in-person, as requested) with designated

City staff, stakeholders, or partners.

2. Document and Project Review: Evaluate program or project-specific documents,

review prior and proposed projects for regulatory compliance and best practice

alignment, and assist City staff with technical guidance for program management.

3. Compliance and Risk Advisory: Advise on issues impacting compliance with HUD

or similar program rules, assist in resolving technical or procedural concerns, and

provide recommendations to minimize risks affecting program funding or delivery.

4. Investment and Underwriting Support: Provide analysis and support in underwriting

and negotiating investments in affordable housing projects, including documentation

review and technical assistance required for project approval or implementation.

5. Collaborative Work Approach: Work in direct coordination with the City’s designated

point of contact, respond to formal requests for service, and maintain availability for

both remote and on-site consultation when needed by the City. All correspondence,

deliverables, and recommendations shall be aligned with City objectives and regulatory

guidelines. For more information please visit: https://www.danville-va.gov/470/HOME-

Investment-Partnership

6. Additional Tasks as Needed: Perform other related consulting tasks within the scope

of HUD-funded program administration, community development, and affordable

housing project support as requested by the City during the contract term.

The Consultant is expected to demonstrate experience with affordable housing program

management, regulatory compliance, and technical assistance, and to work collaboratively

with City teams to achieve successful outcomes throughout the contract period.

Proposals shall include at least three (3) project references completed by the offeror within

the last three (3) years prior to proposal submission date. The project references should

include a current point of contact name and contact information (phone and email) that can

be contacted by the City, if desired.

3.0 SUPPLEMENTAL GENERAL CONDITIONS

3.1 Compliance: The Contractor shall comply with the provisions of the following:

This procurement process is governed by the "PROCUREMENT CODE OF THE

CITY OF DANVILLE, VIRGINIA". Copies of the Procurement Code may be

obtained by writing the City of Danville, Purchasing Department, PO Box 3300,

Danville, Virginia 24543 or online at https://www.danville-va.gov/414/Resources-

Links

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RFP -25-26-047

3.2 Award:

“Housing and Urban Development Consulting Services”

A selection committee shall review and evaluate the proposals submitted. After

each proposal has been evaluated in accordance with the criteria established in the

RFP, short-listing procedures will narrow the list of firms to the best qualified firms.

These firms may then be invited to an interview, at which time each will be expected

to conduct a presentation on their proposal and to answer the questions of the

selection committee. The committee reserves the right to select the best qualified

firm(s) without conducting an interview.

The City reserves the right to reject any proposals submitted, to cancel the

solicitation, and to waive any informalities in proposals. The right is also reserved

to award the contract where it appears to be in the best interest of the City of

Danville. The right is also reserved to negotiate with multiple firms. The City is not

responsible for reimbursement of any costs associated with work undertaken by

the firm to respond to this RFP.

Award of the contract resulting from this Request for Proposal will be made to the

responsible offeror whose proposal is determined to represent the best value to the

City. The determination of best value will be based on the City’s comprehensive

evaluation of all proposals received, using the criteria established in this solicitation,

including but not limited to qualifications, alignment with City and HUD project

goals, references, technical approach, responsiveness, and proposed price.

The City reserves the right to conduct multiple evaluations of the proposals under

consideration based on information it gains over the course of the RFP process,

including interviews, if conducted and negotiation outcomes with any offeror so

selected.

3.3 Evaluation

Proposals will be evaluated on the following criteria:

Evaluation Factor

Description

Maximum

Points

Qualifications &

Experience

Relevant experience providing technical assistance for

HUD-funded or similar affordable housing programs;

knowledge of regulatory requirements; staff expertise and

25

bios.

Quality and relevance of references demonstrating

Project References

successful completion of comparable projects for other

15

localities or housing agencies.

Strategic Plan & HUD Demonstrated understanding of the City's strategic

Alignment

priorities and affordable housing goals; proposed

20

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RFP -25-26-047

Evaluation Factor

Technical Approach

& Work Plan

Cost Proposal

Responsiveness &

Availability

Total

“Housing and Urban Development Consulting Services”

Description

Maximum

Points

approach addresses alignment with City’s HUD-funded

initiatives.

Clarity, specificity, and responsiveness of the scope and

methods proposed to fulfill the Statement of Needs;

inclusion of regulatory compliance advisory, program

15

document review, ongoing collaboration, and availability

for remote/in-person support.

Total price for six (6) months of on-call service and labor

rates; competitiveness, reasonableness, and

15

transparency of pricing.

Ability to provide timely support and adapt to as-needed

City requests; approach to communication, reporting, and

10

remote/on-site participation.

100

3.4 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary modifying

each and every request for proposal, purchase order or other award issued by the

City of Danville. In the discharge of these responsibilities, the Director of

Purchasing may be assisted by assigned buyers. No other City officer or employee

is authorized to order supplies or services, enter into purchase negotiations, or in

any way obligate the government of the City of Danville for any indebtedness. Any

purchases contrary to these provisions and authorities shall be void and the City

shall not be bound thereby.

B. This procurement process, including withdrawal of Proposals and appeal or

protests, is governed by the "PROCUREMENT CODE OF THE CITY OF

DANVILLE, VIRGINIA". Copies of the Procurement Code may be obtained by

writing the City of Danville Purchasing Department, 427 Patton St. Room 304,

Danville, Virginia 24541 and by downloading from the City’s website, Finance

Department, Purchasing Division. The City of Danville does not discriminate

against faith-based organizations.

3.5 Method of Proposal Submission:

A. Proposals will not be accepted both electronically and on paper. Each offeror must

choose only one method of submission to avoid any confusion or duplication of

entries. The latest dated and time stamped proposal timely received by the

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Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541618Other Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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