Project Information

Bid Title

26-99361 - Storm Damage Specialty Trails Repairs Addendum 1

Issuing Agency

City of Duluth

Location

Minnesota

Published Date

Mar 24, 2026

Closing Date

Apr 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

26-99361 - Storm Damage Specialty Trails Repairs (due 4/16)

• 26 99361 Invitation To Bid
• Addendum 1 To 26 99361

Attachment Preview

Purchasing Division, Finance Department

218-730-5340 | purchasing@duluthmn.gov

Room 120 | 411 West First Street | Duluth, Minnesota 55802

www.duluthmn.gov

INVITATION TO BID

Storm Damage Specialty Trails Repairs

BID NUMBER: 26-99361

BIDS DUE: Thursday, April 16, 2026 at 2:00 PM

PROJECT DESCRIPTION:

The City of Duluth is looking a contractor to provide construction services to rehabilitate and provide

hazard mitigation for multiple trails that were damaged from storms in 2023 & 2024.

SUBSTANTIAL COMPLETION DATE: December 1, 2026

FINAL COMPLETION DATE: June 30, 2027

PRE-BID MEETING:

A pre-bid meeting will be held from 8:00 to 8:30 AM on Tuesday, April 7, 2026 in the PFM conference room at

1532 West Michigan Street. This meeting will be for both 26-99361 Storm Damage Trails Repairs and 26-

99362 Storm Damage Civil Sites Repairs. After the meeting there will be site visits starting with Lincoln at 9:30

AM, Brewer at 10:15 MA, Chester 8&9 at 11:00 AM and Hartley at 11:45 AM. All interested bidders are

strongly encouraged to attend. For any other site or trail visit, please reach out to Jim Shoberg at

jshoberg@duluthmn.gov or 218-730-4415 to schedule a visit.

QUESTIONS:

Please submit any questions regarding this project via e-mail to Purchasing@duluthmn.gov.

Responses will be issued as an addendum to this solicitation. Deadline to submit questions is

Wednesday, April 1, 2026.

The selected contractor will be issued a construction contract (draft included in the Standard City

Contracting Forms in the Bid Express solicitation as well as the City’s Forms & Contracts page.

Notice to Proceed will be issued once the agreement is fully executed.

Specification may be viewed and downloaded at no cost at www.bidexpress.com. Bidders must

create a free account with Bid Express®; and login to search for city projects (search by City of

Duluth or the bid number). Bid Express® does charge a nominal fee for bid submission. More

information can be found at https://www.infotechinc.com/bidding.

Proposal forms, contract documents, plans and specifications may also be on file at the following

offices: Minnesota Builder’s Exchange and Builder’s Exchange of Wisconsin.

INSTRUCTIONS TO BIDDERS

Bids must be submitted electronically through Bid Express® at www.bidexpress.com. Bid surety in

the amount of 5% of the total bid must be submitted with each bid. Bid bonds may be submitted

The City of Duluth is an Equal Opportunity Employer.

electronically, either through Surety2000 or Tinbu within the Bid Express solicitation or emailed to

purchasing@duluthmn.gov. Paper bid bonds, certified checks or bank drafts payable to the City of

Duluth may be mailed or dropped off at City Hall, 411 W. 1st Street, Room 120, Duluth, MN 55802.

Regardless of the method of submission, bid surety must be received by Purchasing prior to the bid

opening.

The City Purchasing Agent or their designee will conduct a public bid opening immediately after the

deadline for receiving bids. Bidders may view the opening by going to the City’s Bids & Requests for

Proposals page and selecting the appropriate link.

No alternatives to the specification will be considered unless specifically requested. Erasures or other

changes to the bid must be initialed and dated, however no special conditions shall be made or

included in the bid form by the bidder.

The City of Duluth reserves the right to split the award where there are savings to the City, to waive

informalities and to reject any and all bids. Price may not be the only consideration for bid award. Bids must be

firm for a minimum of 60 days.

Responsible Contractor Form A-2, Additional Subcontractors List - Contractors must complete the

Responsible Contractor Form and Attachment A-1 within BidExpress as part of their bid submission. The

awarded contractor is also required to complete and submit Responsible Contractor Form A-2 whenever

additional subcontractors are added to the project. This form can be found in the Standard Contract

Documents section of the BidExpress solicitation and as part of the Responsible Contractor Form found at the

City’s Forms & Contract’s page.

Please note that the following requirements also apply to this project, and any additional required

documents must be submitted prior to award/contract execution.

1. Insurance – Contractor must provide proof of Public Liability and Automobile Liability Insurance with limits

not less than $1,500,000 Single Limit prior to the commencement of work. The City of Duluth must be named

as an additional insured. Please refer to the draft Contract, Section 8.

2. Performance & Payment Bonds – The awarded contractor will be required to submit performance and

payments bonds in the full amount of the project cost prior to award.

3. Project Labor Agreement (PLA) - A PLA will be required for any bid that is over or could virtually go over

$150,000. A copy of the City standard PLA is found at the City’s Forms & Contract’s page.

4. Community Benefits Provisions - A Community Benefits Best Efforts Plan will be required for any

project that includes a PLA. The required form is found at the City’s Forms & Contract’s page as well as a link

to additional community benefits information, including the program specifications and a process flowchart.

5. Out of State Contractor - Unless a State of Minnesota Certificate of Exemption is provided, any out-of-

state bidder receiving a bid award will have 8% retained from invoice payments on any contracts over $50,000.

Submit a signed copy of the Exemption from Surety Deposits for Non-Minnesota Contractors form when submitting

Payment and Performance Bonds.

6. Prevailing Wage - Not less than the minimum salaries and prevailing wages as set forth in the

contract documents must be paid on this project.

The City of Duluth is an Equal Opportunity Employer. Contractor shall comply with all applicable Equal

Employment Opportunity laws and regulations.

CITY OF DULUTH

Patrice Stalvig

Purchasing Agent

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237990Other Heavy and Civil Engineering Construction
• NAICS 238910Site Preparation Contractors
• NAICS 238990All Other Specialty Trade Contractors

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