Project Information

Bid Title

New Mexico Student Experience Survey

Issuing Agency

Santa Fe Community College

Location

New Mexico

Published Date

Nov 25, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Proposal	Title	Opening Date	Award information
RFP 03-26	New Mexico Student Experience Survey	January 16, 2026 @ 2:00PM MST

Attachment Preview

Request for Proposals

for

RFP P03-26

New Mexico College Student Experience Survey

Issued: November 25, 2025

Deadline for Submission: January 16, 2026 @ 2:00 PM MST

Non-Mandatory Pre-Proposal Meeting:

December 8, 2025, @ 12:00 – 1:00 PM MST

Follow the link below to join the meeting digitally in

Zoom:

https://sfcc-edu.zoom.us/j/82726621560

RFP Administrator Contact Information:

Name: Antonette Tapia

Title: Purchasing Agent

Telephone: 505.428.1214

E-mail: antonette.tapia@sfcc.edu

.

Santa Fe Community College (Owner) invites you (“Offeror”) to submit an offer for material(s)

and/or services as set forth in this Request for Proposals (RFP). Please read carefully the

instructions, specifications, and SFCC Standard Terms and Conditions, because failure to comply

therewith may result in an offer being classified as unresponsive, disqualified or negatively

evaluated. Proposals must be submitted no later than the proposal deadline date of January 16,

2026 @ 2:00pm MST. New Mexico civil and criminal law prohibits bribes, gratuities and

kickbacks.

APPLICABLE NIGP COMMODITY CODES: Code #918-91812

Table of Contents

Section I.

Section II.

Section III.

Section IV.

Section V.

Section VI.

Exhibit A -

Exhibit B -

Exhibit C -

Exhibit D -

Exhibit E -

Exhibit F -

Exhibit G -

Exhibit H -

Exhibit I-

Scope of Work and Other Information

Organization of Proposal

Sequence of Events

Evaluation Criteria

Additional Instructions to Offerors

Standard Terms and Conditions

Authorized Signature Page

Small and Small Disadvantaged Business Certification

Conflict of Interest and Debarment/Suspension Certification Form

Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions (April 1991)

Campaign Contribution Disclosure Form

Insurance Requirements

Preference Certification

Total Cost Response Form

Memorandum of Understanding for a Research Project SAMPLE

RFP P03-26

NEW MEXICO COLLEGE STUDENT EXPERIENCE SURVEY

Santa Fe Community College invites qualified providers to submit a proposal for the proposed

scope of work for evaluation by SFCC and possible award if approved. For purposes of

identification and clarity within this RFP, the term “COLLEGE” shall refer to Santa Fe

Community College (SFCC), and the term “OFFEROR” shall refer to the RFP respondents.

Proposals must be submitted no later than the proposal deadline date of January 16, 2025 @

2:00PM MST

1. SUBMISSION:

Proposals and all related documents shall be submitted via email to the RFP administrator

at antonette.tapia@sfcc.edu The subject line shall be labeled:

PROPOSAL SUBMITTAL - COMPANY NAME – SFCC RFP: P03-26

All documents must be received prior to the deadline date and time. In addition, the offeror

shall contact the RFP Administrator by email or phone to confirm receipt of all submitted

documents prior to the deadline. Proposals that are not sent and labeled correctly, or that

cannot be accessed or opened, may not be considered.

2. CANCELLATION:

SFCC reserves the right to cancel without penalty, this RFP, the resultant contract/purchase

order, or any portion thereof for convenience, unsatisfactory performance, or unavailability of

funds.

3. AWARD:

SFCC anticipates making only one award under this RFP but reserves the right to make

multiple awards to primary, secondary or more sources or to otherwise split the award of the

items, projects and/or sections of this proposal, if in the best interest of the College. Award(s)

may result in a multi-term contract, at the discretion of the College.

SECTION I. SCOPE OF WORK AND OTHER INFORMATION

1.1. Project Overview:

1.1.1. In 2024, in partnership with New Mexico Independent Community Colleges Santa

Fe Community College (SFCC) led the development and implementation of the New

Mexico College Student Experience Survey. This survey, conducted at nine New

Mexico community colleges, was distributed to all students and included a focus on

parenting students. The 2026 New Mexico College Student Experience Survey will

expand on the initial 2024 survey by including additional New Mexico public and

tribal higher education institutions and incorporating new student parent research

questions. Santa Fe Community College is seeking proposals for a research partner

to support additional survey development, data analysis, and completion of data

reports.

1.1.2. Context: SFCC supports student parents at the college through the Student Parent

Success Program. The SFCC Early Childhood Center of Excellence (ECCOE) has

also recently launched the New Mexico Student Parent Alliance (NMSPA), which is

dedicated to empowering and uplifting student parents and their families by

promoting postsecondary success through multigenerational support. Through

NMSPA, SFCC ECCOE collaborates with community organizations and higher

education institutions across New Mexico to create lasting positive outcomes for

student parents and future generations. The 2026 New Mexico College Student

Experience Survey will serve as a key data source for collaborative decision making,

a policy agenda, and other activities of the NMSPA.

1.1.3. Reference Materials:

Survey of Parenting Students in New Mexico Helps Us Understand Their Needs:

https://www.childtrends.org/publications/survey-parenting-students-new-mexico

New Mexico Student Parent Alliance Website: www.nmspa.org

SFCC Early Childhood Center of Excellence Website: https://www.sfcc.edu/eccoe/

1.2. Scope of Work:

Santa Fe Community College expects the contractor to complete, at a minimum, the tasks

outlined below. These tasks, as well as any additional tasks proposed by the applicant

should be included in the proposal narrative and the proposed scope of work. Applicants are

encouraged to revise, expand, and otherwise edit the tasks in their project proposal if they

remain consistent with the overall project purpose, goals, and available funding.

Working closely with the staff of Santa Fe Community College (SFCC), which coordinates

the New Mexico Student Parent Coalition (NMSPA), the contractor will:

1.2.1. Survey Preparation:

A. Write a detailed timeline for all survey development, data analysis, and reporting

activities.

B. Identify survey measures, including previously validated scales, to measure

additional student parent research questions.

C. Conduct cognitive interviewing on select new survey questions that have not been

previously tested or validated.

D. Finalize 2026 survey instrument.

E. Translate survey instrument to Spanish.

F. Contribute to IRB application, to be submitted to SFCC’s Institutional Review

Board.

G. Facilitate secure data transfer and perform data analysis of survey data.

1.2.2. Data Analysis and Reporting:

A. Perform analysis of survey data.

B. Write one (1) aggregate statewide report reporting on student parent

demographics and other measures and comparing parenting and non-parenting

student parents, including state and institutional policy recommendations.

C. Write two (2) additionalsub-population-focused reports, such as on single parents

or returning student parent learners, to be decided upon jointly with SFCC staff.

D. Write institutional reports summarizing student parent vs. non-parenting data

findings for individual colleges/universities.

E. De-identify data for each institution and provide de-identified data files that

SFCC can securely share with each participating college/university.

F. Collaborate to create and participate in at least two (2) presentations of survey

results.

1.2.3. The contractor will plan and participate in and facilitate a meeting with SFCC staff

within 14 days of contract execution and establish a regular meeting schedule

thereafter.

1.2.4. Alternate Scope of Work: (Alternate Scope of Work and deliverables may be

included in proposal but will not be required.)

A. Option 1: Conduct at least 10 focus groups to follow up on survey findings:

a. Develop a focus group protocol based on additional research questions that

arise from survey findings

b. Complete IRB application

c. Conduct focus groups and perform qualitative data analysis

d. Produce a final report

e. Distribute focus group incentives

1.2.5. Deliverables:

A. Completion of survey instrument and IRB application

B. Completion of statewide report

C. Completion of two (2) topical reports

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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