Project Information

Bid Title

CANCELLED Request for Qualifications: ?26-25014A Structural Assessments at W.E. Hunt & Fire Station 1 Addendum 1

Issuing Agency

Town of Holly Springs

Location

North Carolina

Published Date

Dec 31, 2025

Closing Date

Jan 28, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

CANCELLED Request for Qualifications:  26-25014A Structural Assessments at W.E. Hunt & Fire Station 1

• Due Date: January 28, 2 p.m. via e-mail
• Solicitation (for historical purposes only. Solicitation cancelled as of 12/31/2025.)
• Addendum 1

Attachment Preview

TOWN OF HOLLY SPRINGS, NC

REQUEST FOR QUALIFICATIONS

RFQ 26-25014A Structural Assessments at W.E. Hunt

& Fire Station 1

Issue Date: December 29, 2025

Due Date: January 28, 2026 by 2:00 p.m.

____________________________________________________________________________________

I. PURPOSE

The Town of Holly Springs is seeking Statements of Qualifications (SOQs) from

licensed Structural Engineering firms to perform a structural assessment at both the

Town of Holly Springs W.E. Hunt Recreation Center Gymnasium (301 Stinson Ave,

Holly Springs, NC 27540) and Town of Holly Springs Fire Station 1 (700 Flint Point Lane,

Holly Springs, NC 27540). All SOQs submitted in response to this RFQ should

specifically address the scope of work below as it relates to both buildings.

II. SCOPE OF WORK

1. The Town of Holly Springs W.E. Hunt Recreation Center Gymnasium

301 Stinson Ave, Holly Springs, NC 27540

Use: A community centered hub for health, recreation, and social

activities.

Status: Open to the public; Serves between 840-1,200 patrons on a

weekly basis.

Square Footage: 27,000 SF

2. Town of Holly Springs Fire Station 1

700 Flint Point Lane, Holly Springs, NC 27540

Use: 24/7 operational base that houses fire staff, their equipment, and

emergency vehicles.

Status: Occupied and in-service

The selected firm will provide professional structural engineering services typical to

structural assessments of occupied, commercial buildings

Assessment should include, but is not limited to:

 Analysis of all existing structural systems to determine the condition,

capacities, and limitations of the entire building or structure (not just selective

analysis of areas with obvious structural deficiencies);

 Assessment of the overall condition of various structural systems and

components throughout the facility using a facility condition index or similar

method to provide a basis for analysis;

 Evaluation of the building’s foundation, framing, walls, columns, supports,

beams, and other superstructure/structural /construction systems;

 Determination of the existing load bearing capacity for individual structural

components;

 Identification of structural deficiencies that need to be addressed for an

adaptive use;

TOHS Project# 25-014 Structural Assessments at W.E. Hunt & Fire Station 1

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 Determination of the causes and extent of existing or potential structural

failures;

 Assessment of the overall structural integrity of the building;

 Investigation of the soil bearing capacity, scour resistance, and building

envelope features;

 Assessment of the integrity, capacity, and function of the building’s

stormwater conveyance system, gutters, and downpipes;

 A lifecycle evaluation of the building components and structural systems;

 Using the International Existing Building Code (IEBC) standards on structural

renovation, identify thresholds that may trigger additional structural work

during major renovations (non-structural code areas such as accessibility,

energy, egress, fire safety, etc. are excluded);

 Consideration of site history, prior building reports, and documentation of

previous structural work performed;

 Consideration of local factors including geotechnical conditions, climate and

environmental loads, surrounding infrastructure, surrounding land use, and

regulatory requirements;

 Consideration of occupancy type/building use.

Services should include, but are not limited to:

 Two site visits as described in section IV;

 A comprehensive structural report summarizing findings and

recommendations based on the scope of work;

 An in-person meeting with Town staff and management team to present and

discuss findings and recommendations;

 A signed and sealed assessment of findings and recommendations delivered

to the Town of Holly Springs Chief Building Official.

A structural report should include, but is not limited to the following:

 A comprehensive list of results and findings based on the scope of work;

 A thorough evaluation of current facility conditions and deficiencies;

 Photo documentation of all existing conditions (building systems,

components, deficiencies, etc.);

 A comprehensive list of recommended corrective actions (remediation

efforts, improvements, repairs, renovations, etc.) based on findings;

(If applicable) Documentation and justification of the need for demolition;

 Estimated costs of recommendations and remediation efforts (including

architectural and engineering design, permit, and inspection fees) with

consideration for ROI;

 Estimated timeline and order that remediation, corrections, and renovation

efforts should occur based on the lifecycle, stability, safety, and feasibility of

the building and its components;

 Prioritization of all deficiencies on a scale of 1-5 based on the categorization

levels below:

TOHS Project# 25-014 Structural Assessments at W.E. Hunt & Fire Station 1

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PRIORITY

1

2

3

4

5

TIMELINE

DESCRIPTION

Immediate

Within 1 yr

Within

2 – 3 yrs

Within

3 – 5 yrs

Within

5 – 10 yrs

10+ yrs/

Optional

Critical Condition: Deficiencies or issues that need immediate

action; conditions/deficiencies that pose an immediate threat

or risk to the health and safety of occupants; issues that pose

impending/imminent structural failure; critical breaches of

building code that result in severe safety implications/legal risk

Potentially Critical: Deficiencies or issues that are rapidly

deteriorating and need to be addressed to enhance

structural stability and reduce risk to the health and safety of

occupants; if not corrected within 2-3 years, the issue could

pose a risk to the health and safety of occupants; issues that if

not addressed, may lead to more extensive and costly

damage/remediation efforts.

Necessary/Condition Deteriorating: Deficiencies or issues

where routine/simple maintenance could delay further

deterioration and extend the life of structural

components/systems; includes structural/building components

that have exceeded their useful life but still operate with

considerable deterioration; if not corrected in 3-5 years, the

issue could pose a risk to the health and safety of occupants.

Functional Improvement Needed: Deficiencies or issues that

hinder the proper functioning or performance of the

structure’s components/systems; these issues don’t affect the

buildings structural integrity/performance in the near term;

includes issues that if corrected, would reduce long-term

maintenance costs; includes structural/building components

that have exceeded their useful life but still operate with little

to no deterioration;

Recommended/Cosmetic Defects: Includes surface

imperfections or finishing flaws that do not affect the structure

but impact aesthetics; efficiency improvements; ADA

accessibility upgrades; issues that require low-level

maintenance to prolong the life of structural

components/systems; includes issues that do not conform to

existing codes but were “grandfathered” in their condition.

Once awarded, this contract shall occur in phases, as outlined below:

Phase 1: Complete and provide a comprehensive structural assessment inclusive

of all fieldwork and data collection for the Town of Holly Springs W.E.

Hunt Recreation Center Gymnasium and Fire Station 1 as defined in the

scope of work section II.

Phase 2: Develop recommendations for improvements, repairs, renovations,

capital improvements, etc., based on the data collected in Phase I as

defined in the scope of work section II.

Phase 3: Present all final written reports, supplemental data, and presentations to

the TOHS leadership and stakeholder groups as defined in the scope of

work section II.

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Response times and availability for urgent assessments will be considered in

evaluating qualifications.

III. PROCUREMENT SCHEDULE

The following table shows the schedule of events for the conduct of this solicitation.

Details for some of the events are described in subsequent sections. All dates are

subject to change.

DATE / TIME

December 29th, 2025

January 5th, 2026, at 2PM

January 5th, 2026, at 3:30PM

January 9th, 2026, by 5PM

January 14th, 2026

January 28th, 2026 by 2PM

January 30th, 2026

EVENT

Issuance of Solicitation

Site Visit at the Hunt Center (attendance optional

but preferred)

Site Visit at the Fire Station 1 (attendance optional

but preferred)

Deadline to Submit Questions

Town to Post Answers to Questions (if any)

Statement of Qualifications Submission Deadline

Evaluation begins with contract negotiations to

follow

IV. SITE VISIT

An optional site visit will be held on January 5th, 2026, at 2PM at the W.E. Hunt

Recreation Center at 301 Stinson Ave, Holly Springs, NC 27540 followed by an

optional site visit at Fire Station 1 on January 5th, 2026, at 3:30PM at 700 Flint Point

Lane, Holly Springs, NC 27540. This initial site visit will introduce the first project to be

tasked under this contract.

If you plan to attend the site visit, please confirm with the assigned Project

Manager, Whitney Carr at least 48 hours before the scheduled visit:

Whitney.Carr@hollyspringsnc.gov

V. STATEMENT OF QUALIFICATIONS SUBMISSION INSTRUCTIONS

Format

Responses shall be submitted in a single, digital PDF file and contain the content

described below. The file should be a maximum of 15 pages in length, not including

the cover letter or authorized appendices detailed in the content section. Please

use size 11 point or larger font for readability.

Content

Responses must satisfy the criteria outlined below to be responsive to this solicitation.

Any modifications or enhancements proposed beyond the identified scope of work

outlined in this document must be clearly identified.

No work product, design, or costs/fees specific to this project may be submitted.

Failure to meet the requirements listed in this section may deem the submission as

non-responsive and be removed from consideration.

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1. Cover Letter [no more than one (1) page]

Cover letters must include the following, at minimum:

 The legal name, address, and telephone number of the firm;

 The designated contact’s name, title, email address, and telephone

number;

 The location in which the majority of the work will be executed and

managed. Provide the same information for each subconsultant or

each member of a joint venture, if applicable; A brief description of

your interest in this project and the unique advantages your firm/team

bring to this project;

 A statement attesting to the submittal's accuracy;

 The signature of the individual(s) authorized to execute binding legal

documents for the firm.

2. Firm(s) Information and Qualifications

Describe your firm (and any subconsultant/subcontractor firms and/or relevant

business entities) and how it’s organized including but not limited to the

following:

 The business entity type

 All locations the work will be executed and managed; include the

percentage of work expected at each location (if applicable);

 The overall size/number of employees;

 The number of registered architects, engineers, and other

technical/relevant staff;

 The year the business was established and the number of years in

business for each company/firm;

 The names and title of each person authorized to enter into a contract

with the Town;

 Services provided/areas of expertise;

 Describe any litigation or arbitration (closed in the last 5 years, active,

and/or pending) in which your firm has been involved and the outcome;

3. Qualifications and Experience of Relevant Personnel and Consultants

Identify all relevant personnel, subconsultants/subcontractors, and key

stakeholders that will be assigned to the scope of work as described in section II.

Describe their qualifications and experience including but not limited to the

following:

 Roles and expected responsibilities as it relates to the scope of work. For all

subconsultants/subcontractors, please include their percentage of work;

 An overview of the project team’s current capacity and how this project

will fit into their workload;

 An organization chart of all key team members who will be directly

involved in this project, including any subcontractors, to be assigned

specifically to this project ** Organizational charts should be included in

the appendices and will not be counted against the page limitations;

 Resumes for each member of the project team that includes an overview

TOHS Project# 25-014 Structural Assessments at W.E. Hunt & Fire Station 1

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Commodity Codes

• NAICS 541330Engineering Services

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